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Policy Statements / Policy Statements — Comments Off on Sample Vocation & PTO Policies for Employees
22
Aug 21

Sample Vocation & PTO Policies for Employees

Memorandum

TO:

FROM:

DATE:

SUBJECT: Vacation & Paid Time Off (PTO) Policy

As part of the benefits package, each Holly Systems employee is eligible for a certain number of paid vacation days each calendar year. The amount of vacation the employee is entitled to depend upon how long they have worked for our company.

• Six months to two years — one week paid vacation
• Two to five years — two weeks paid vacation
• Five to ten years — three weeks paid vacation
• Ten years or more — four weeks paid vacation

Scheduling Vacations

Requests for vacation days must be made at least two weeks in advance of the planned vacation time except in cases of emergency. Supervisors will attempt to accommodate requested vacation schedules providing they do not cause an unreasonable disruption in company business.

Vacation time does not roll over into new calendar years. The previous year’s vacation days not used by December 31 will be considered lost vacation time.

Vacation in Cases of Termination

Employees who terminate employment by retirement or resignation are entitled to receive payment for any unused vacation time. However, those who are dismissed with a cause or who retire or resign without due notice are not entitled to pay for unused vacation time.

Seasonal Correspondence — Comments Off on Holiday Greetings
01
Dec 10

Holiday Greetings







Example 1: Christmas offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. LaSalle:

Happy Holidays! We know you are in a hurry to get your Christmas shopping done before the big day. Don’t forget to treat yourself to your own holiday gift. In the spirit of the season, we are offering a special discount to all of our valued customers. Come by Belladonna’s Salon & Boutique between December 15 and December 20 and receive 25 percent off all products and services!

Pamper yourself with luxurious facials and body wraps, manicures, and pedicures. And don’t forget to indulge in our new line of aroma therapy products. Join in the holiday spirit at Belladonna’s and treat yourself! We look forward to seeing you.

Regards,

Example 2: Holidays greetings letters examples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Eastmore:

Thanksgiving is a special time of year. It is a time when we can reflect on the positive influence of others in our lives. This Thanksgiving we would like to express our gratitude to you for making us your main office supplier. We are offering a Thanksgiving special! All orders placed before November 24 will be discounted 10 percent off the original purchase price.

We wish you the happiest of holidays. Thank you for your patronage.

Sincerely,

Example 3: Business holidays letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Stonewall:

Happy Fourth of July!

It’s the great American cook-out day. Everyone will be taking out their grills and enjoying barbecued chicken, grilled steaks, ribs, brisket and sausages. We’ve stocked up on our barbecue supplies, including meats of all kinds, buns, and sauce just for this special occasion. Don’t worry, you won’t have to spend an arm and a leg to get everything you need. Pontabla’s Grocery has discounted all of these cook-out products for this special celebration.

Visit Pontabla’s on the corner of Maple and Pine for all of your Fourth of July cook-out needs. We are also offering a delivery service for a flat fee of $5.00 per order. You may even get lucky and find a special surprise at the bottom of your grocery bag. Pontabla’s is giving away American flags with every 10th bag of groceries sold!

Regards,

Example 4: Letter of seasons greeting

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Gaskin:

Happy Birthday! We want you to know you are being thought of on your special day. I hope all of your birthday wishes come true.

In honor of your birthday, we’d like to offer you this special discount. If you present this card at your next visit to our store, you will receive 20 percent off all merchandise. We appreciate your business and hope to see you again soon.

Cordially,

Example 5: Holiday Greetings

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Callahan,

Let me take this opportunity to wish you a profitable and successful fall season on behalf of everyone at our company. Cold weather will be here soon and it’s not too early to think about preparing for the drop in temperatures.

We stock the best and most economical heating products and supplies available. Our network of suppliers ensures the lowest price and highest quality you can find.

From now until September 1, all orders of heating products and supplies will receive a 20 percent discount. So take advantage of this opportunity to prepare for this winter and save!

Sincerely,

Example 6: New year letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Johnson,

During this special season let us take the opportunity to wish you and your employees the best. May the coming year be filled with peace and harmony for all.

Wishing you the best this holiday season,

Example 7: Holidays greetings letters examples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Jenkins,

This is the time of year when we all reflect on our good fortunes and give thanks. Everyone at our company wishes to thank you for being a part of our family of clients. We appreciate your continued patronage and value your business.

We wish you and all your employees good health and happiness during the holiday season and throughout the year.

Sincerely,

]

Seasonal Correspondence — Comments Off on Anniversaries
01
Dec 10

Anniversaries









Example 1: Example of seasonal correspondence documents

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. and Mrs. Babcock:

Our small produce farm could not have survived the past five years without your loyal support. When tornadoes left most of our crops destroyed last year, you purchased what we could offer and did not forget about us the following year.

To demonstrate our appreciation for your five years of patronage, we would like to offer you a 15 percent discount on all shipments within the month of March.

We are looking forward to doing business with you for years to come.

Sincerely,

Example 2: Letter to business partners

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ray:

Can you believe one year has passed since we struck our first business deal at the Automobile Dealers Christmas Banquet? We hit it off right away and knew we could trust each other. This past year our business relationship has had a positive impact on my sales. Because of your parts management team, my company has been able to provide our customers with high-quality used cars.

Since this month marks the anniversary of our business relationship, I would like to invite you to an appreciation dinner. Another one of our vice-presidents, Joel Sanders, will also be present. He is eager to meet you. My assistant will call to make arrangements.

Cordially,

Example 3: Customer promotion letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. McFarland:

Our lawn company has been maintaining your lawns and gardens for the past eight years. Since your business is so well known and so often visited by customers, you have been an excellent source of advertisement for us. We appreciate your willingness to spread the word about our business to interested customers.

For your eighth anniversary with our company, I would like to offer you six free hours of labor. You can apply the enclosed voucher as you wish. We hope to continue this long-standing business relationship.

Sincerely,

Example 4: Letter customer on company birthday

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Maria:

Ten years and still moving! After all these years, we are still moving Sandoz Consulting employees across the nation every time there is a new hire or a transfer. Thank you for trusting us with this important job. We hope to continue satisfying your employees for at least another ten years.

Because you are a valued client, we would like to offer you a special discount. The price of all moves during the month of August and September will be reduced by 25 percent. We sincerely appreciate your ten years of loyal patronage.

Regards,

Example 5: Customer promotion letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Overton,

Can you believe it has been one year since you purchased your system from our company. Let me be the first to wish you a happy anniversary!

I have not heard from you since the installation of the equipment.

If there is anything we can do to make your system work better for your company, please let us know.

Once again, happy anniversary. Here’s to next year!

Sincerely,

Example 6: Anniversaries

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Johnson,

It’s been exactly 10 years since you placed your first order with our company. Since that time we’ve developed a successful relationship between our companies. We’ve weathered the twists and turns of the economy together and are going strong today.

We wish you and your employees the best as you celebrate a decade of sales and service to the public.

Sincerely,

Example 7: Greeting holidays letter to customers

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Cartwright,

As we say good-bye to 1995 and hello to the New Year, our entire staff wishes you the best.

This is not only a time for celebration, but also for reflection. We’d like to say thanks for your business. We hope to continue to meet business needs throughout the new year and beyond.

Sincerely,

Example 8: Internal business seasonal correspondence

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Johnson:

Why are we celebrating this month? Because your birthday is this month. That’s why!

Maybe you’d forgotten. Well, we certainly haven’t. Birthdays are just as important to us as providing the highest quality business products at the lowest possible cost.

We’re sure this will be a very special day for you. Still, to make it even better, please accept the enclosed $100 gift certificate. It’s redeemable at any of our locations throughout the city.

Happy birthday and here’s to another wonderful year.

Sincerely,