[tab name=’Guidelines’]

Guidelines : Responding Positively

Responding Positively to Solicitations

Guidelines and Alternate Phrases

• Express interest in and appreciation for the organization and the cause.
• Through the years, we have encountered many success stories from those you’ve helped to find life-changing skills.
• The name of your organization is certainly on the lips of anyone who has followed the plight of the homeless in our community.
• Because of agency efforts like yours, we as citizens can be proud of our community.
• You’ve done an admirable job through the years of providing relief for local disaster victims.
• Morris Chapman, one of our employees, speaks very highly of your efforts toward the prevention of drug abuse. Upon his suggestion, we are enclosing….
• We are pleased to know your organization is directing its attention toward the need for better mental health care in our community.
• Thank you for contacting us about the opportunity to help in the restoration of such a rich cultural site as the Nateson Building.
• We appreciate the attention your organization is focusing on literacy. The plans you describe in your letter will be a welcome relief to many who have difficulty functioning in our complex world.
• We appreciate the fine work you’ve been doing in our community–for the friends and families of our employees and our corporate neighbors.
• Your cause is a worthy one that deserves attention from all corporations interested in an educated workforce for the future.
• State what amount you are pledging or forwarding. If you’re contributing time, be specific about the hours you can volunteer on what days of the week or month.
• We are enclosing our check for $500 in support of your cause.
• We are pleased to present to you our $1,000 check for underwriting your efforts with the hospices in the region.
• Our check for $1,000 will, we hope, help you in supplying the necessary medical equipment.
• We hope you can use our contribution of $1,000 (enclosed) to alleviate the suffering of some individual with this dread disease.
• We are pledging our donation of $1,000 to fund the restoration project.
• For your expansion plans, you can count on our support in the amount of $1,000. We’ve gladly signed the enclosed pledge card.
• I will be happy to donate a half-day (four or five hours) on the third Saturday of each month.
• I can volunteer to work the hotline in the early morning hours any time between 5:00 a.m. and 7:00 a.m. Tuesdays.
• I will be happy to help serve on the project committee with the duties you outlined in your letter.
• Distinguish between a personal contribution and a corporate one.
• Although my company cannot contribute at this time, please accept my personal check for $50.
• My organization is pleased to enclose a check for $500 toward your worthy efforts.
• On behalf of our organization, I am enclosing our corporate check for $375.
• Wish the organization success with the campaign for funds or volunteers.
• We wish you every success in meeting your goal of $1 million.
• We commend your efforts and wish you success in raising the funds.
• We appreciate your organization and the fine work you as staff do there. God grant you success in this most recent effort.
• Thank you for your commitment to eradicate drugs from our schools.
• Thank you for caring about the plight of our homeless citizens. We wish you success.
• We wish you success in getting the dollars and donated time you need to carry on this important work.
• Your efforts deserve our support–both monetary and otherwise. Thank you for your successes.
• We appreciate your work toward this goal. May you be successful in all you attempt for this worthwhile cause.
• For all your efforts on behalf of the homeless, we thank you. We wish you success in this current fund-raising project.
• We have every confidence you’ll meet your goals.
• We wish you every success in these efforts.
• Thank you for your commitment to this project; I wish you success.

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[tab name=’Example 1′]

Example 1: Reply positively to solicitations request

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Mr. Johnson:

Your efforts to raise scholarship funds to help young people interested in the social sciences reflect a growing awareness that not all the world’s problems can be solved through scientific or mathematical formulas.

We are happy to enclose our check for $2,000 to the scholarship fund. Thank you for giving us the opportunity to contribute to this educational effort and the long-term mental and spiritual health of our community. We commend your foresightedness and work.

Sincerely,
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[tab name=’Example 2′]

Example 2: Accept letter for donation,

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Mr. Sanders:

We are very pleased about your establishing the Echert Scholarship Fund. Such an effort accomplishes two wonderful purposes: a memorial to a marvelous civic leader and a method to contribute to the education of deserving students.

Our company check for $1,000 and my personal check for $50 are enclosed. We sincerely thank you for the opportunity to contribute to someone’s life in this way.

Best wishes in building the program and providing greater resources for future years.

Cordially,
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[tab name=’Example 3′]

Example 3: Accept request for donation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Alvarez:

You should be very proud of the tremendous work you do for the people of Chicago. Young Minds Literary Program is one of the most innovative literacy projects in the country today.

To show our support, 16 of our partners and associates have each agreed to spend ten hours volunteering to help train youth tutors at Chicago Public Library on weekends. We have enclosed a list of names, phone numbers, and dates of the volunteers available.

We wish you the very best in expanding your adult literacy program and your English language classes. Young Minds fills a great need in our community using one of our greatest resources—our young people.

Sincerely,
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[tab name=’Example 4′]

Example 4: Positive response to fund request

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Cappelli:

We were pleased to receive your letter detailing the efforts of the Clean Break Foundation to fight drug addiction. We agree that one of the best ways to keep people off drugs is to give them other viable options. Your job training and placement program is accomplishing just that. And your ultimate goal to have participants run a cleaning business shows a real commitment to making your program an asset to the community.

It is our pleasure to support the Foundation with the enclosed check for $2,500. We hope this will help get your project off the ground and move you toward self-sufficiency.

We admire your dedication and energetic efforts you have displayed to the Clean Break Foundation. You have an excellent plan, and we are confident you will meet your goals.

Sincerely,
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[tab name=’Example 5′]

Example 5: Solicitations letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Marsh:

We commend Wakefield Little League Association for providing the city’s youth summer recreation for so many years. Learning to be a part of a team is an important part of growing up. In fact, several of our employees learned that lesson as members of a Wakefield baseball or softball team when they were youngsters.

Marion Technology would be proud to sponsor two teams, one under-15 hardball and one under-15 softball, for the upcoming season. Enclosed is a check for $500 to cover the costs for both teams.

Thank you for teaching our children the joys of learning good sportsmanship. We look forward to rooting for Marion Technology’s teams this summer.

Sincerely,
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