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Example 1: Public service termination letters
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Yardley:
Five months ago we hired Davis and Davis as our public relations firm. In these five months, we have received only one poorly-written marketing flyer which was completed a week past deadline. As our information and materials were provided to you on a timely basis, I am at a loss as to why this was the case.
We have written you two previous letters, dated March 6 and April 12 warning you of our intent to terminate our contract. Please accept this third letter has our official termination of the contract.
Sincerely,
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Example 2: Sample letter of termination of contract
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ms. Burdette:
On June 15 we hired your firm to coordinate an advertising campaign for our new Fashions product line, due out in January.
Since we signed the contract, we have not received even one plan of action statement or submittal drawing for possible ads. We have addressed this problem in weekly letters mailed to your office since the beginning of July.
Since we did not receive a reply until October, and since the drawings we received at that time were hastily done and addressed none of the areas we had specified, we are formally terminating our contract with you.
Sincerely,
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Example 3: Notice of Termination of Contract and Agreement
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Fimiani:
In spite of our optimism, our Christmas advertising campaign has not gone as well as we had expected. In fact, we have seen only minor increases in sales of our 3-D puzzle towers over last Christmas.
I am sure you understand the profitability of our business depends on strong sales during the holiday season. We feel we may have more success with another advertising agency. We appreciate the work you’ve done for us, but have decided not to renew our contract.
Sincerely,
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Example 4: Contract Cancellation Letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mrs. Speck:
Your print and radio advertisements have garnered us much needed attention in the crowded investment consulting market. Now we recognize greater opportunities in the area of online consulting. As a result, we have decided to dedicate 85 percent of our advertising budget to gaining a presence on the internet.
Because it is a highly technical area, we feel it would be in our best interests to use an agency specializing in online advertising. Therefore, effective August 1, we will terminate our contract with Abeline Advertising.
We regret we won’t be working together. If we decide to return to a print and radio focus we will certainly contact your agency.
Sincerely,
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