[tab name=’Guidelines’]

Guidelines : Granting Permission

Granting Permission

Guidelines and Alternate Phrases

• Grant permission to quote or reprint for specific uses and for specific material.
• We are pleased to grant you the rights to use Dr. McDonald’s statistics as you have outlined in your May 6 letter. We understand this report will be for internal use in your organization and will not be published or distributed to any other organization.
• Yes, we can grant you the rights to reprint the article entitled…for your limited use in Hatden Inc.’s marketing guide.
• We have received your letter, and you have our permission to use the four paragraphs of Dr. Suzanne Howard’s speech originally delivered at the ATMD national conference, June 22.
• Indicate any special note or copyright line you want to appear with the material used.
• We ask all quoted material contain the following note:….
• Please include a notation stating that copyright belongs to us.
• Please use the following copyright note on all appearances of the material:….
• Ask to see the context of the material if the use gives you any concern.
• As you are probably aware, we would not want to endorse any service without being familiar with it. Therefore, we ask you send us a copy of your brochure text before we grant permission to quote.
• We would like to see the exact nature of the surrounding text before we grant permission to use the information you have outlined.
• We are concerned about the use of our materials for profit by any outside organization. Will there be any resale of this material?
• Mention the reprint fee that you require, if any.
• For the limited use you have outlined, we will waive the reprint fee.
• For the uses you have detailed in your letter, there will be a reprint fee of $75.
• There is, of course, no fee in reprinting our material. We are simply pleased you can use it to your benefit–as long as you credit us as your source.
• Refer the requester elsewhere if you do not control the rights to reprint.
• The rights you requested do not belong to us. We suggest you contact the editor of….
• We do not control the rights you requested. For reprint, we suggest you write to….

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[tab name=’Example 1′]

Example 1: Sample letters of granting permission

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Ms. Turner:

You have our permission to reprint the article “Watching Your Tongue” by Sarah Hartford from Comments from the Edge #34/89 as a handout for your listening skills workshops.

We require, however, you publish the following note prominently on the handout:

Reprinted by permission of Comments from the Edge, the Fuller Group employee magazine. © l994.

Please send us a “blueline” or the layout of your proposed handout because we are concerned with the design of your final handout package. If you can let us take a look at the context and final package, we would be happy to have you use the article in your workshop.

Thank you for writing us.

Sincerely,
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[tab name=’Example 2′]

Example 2: Granting premission letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Broski:

We grant you the rights to reprint Dr. William Hereford’s speech to the Boston Club on May 5, 1998. Please credit the speech to “Dr. William James Hereford,” and quote the speech in its entirety.

Sincerely,
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[tab name=’Example 3′]

Example 3: Granting permission for article

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Donaldson:

You may quote a portion of the fourth paragraph of my “Critic’s Corner” review, published in the Daily Gazette on February 22 for the dust jacket of Norman Teller’s book, Fit.. However, please send the dust jacket proofs to me for final approval. I would like to see the layout and exact quote you intend to use before you forward them to the publisher.

Please, credit the quoted material as follows: “Sandia Fuller, Daily Gazette.”

Sincerely,
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[tab name=’Example 4′]

Example 4: Permission letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Sung:

We received your request to reprint Brenda Crotty’s poem, “Lamplighters” in your upcoming novel, Mrs. Sanders’ Daughters. Unfortunately, we are unable to grant permission to reprint Ms. Crotty’s materials.

Upon her death, the rights reverted to her son, Grant Crotty. Mr. Crotty can be reached c/o Ed Treborn, Esquire, 1183 Bel Vista Lane, Suite 200, New York, New York 10010.

Sincerely,
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[tab name=’Example 5′]

Example 5: Example permission letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Piscina:

You have my permission to quote in World News the statistics from my June 11, 1997 article in Economy comparing the literacy rates of socialist and capitalist countries.

Because the statistics are being quoted for a “for-profit” publication, there will be a fee of $175.00. Please include a notation that the copyright belongs to me.

Thank you for your interest in my study.

Sincerely,
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