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Guidelines : Accepting Invitation to Event

Accepting Invitations to Events

Guidelines and Alternate Phrases

• Express appreciation for the invitation and pleasure at being able to accept.
• I’m delighted to be able to accept your invitation for dinner on May 4 at the Anatole at 8:00 p.m.
• Thank you for the invitation for cocktails on May 4; I’ll be happy to meet you at 6:00 p.m. at the club.
• Yes, I’m free on May 4 for Harry’s retirement party; I’ve already marked it on my calendar.
• We’re pleased to tell you we most certainly will be able to attend the May 4 dinner at the Averton House. We’re so eager to have an opportunity to talk with all of you again.
• Confirm the date, time, and place.
• Confirm any travel arrangements.
• I’ll be arriving the evening before and staying at the Fairmont. I can be reached there if you have any change of plans.
• I’ll be leaving my office for London two weeks prior to the dinner date; therefore, if you need to contact me again, please phone Ms. Smith. She will know where to reach me.
• Express your expectations for the event.
• We are very excited about seeing you again.
• We’ll look forward to the evening.
• It sounds like an informative and enjoyable evening. We’ll be eager to attend.
• Thank you for thinking of us on this occasion. We’ll look forward to hearing Bob speak.
• We’ll appreciate this last opportunity to exchange ideas with the group before moving.

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[tab name=’Example 1′]

Example 1: Sample letter for accepting invitation

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Fred:

Back in August you invited me to have lunch on my next trip to LA. I hope you meant it, because I’m now accepting. I plan to be there sometime on October 4, and as things stand now I’m free October 5 for lunch. If this is suitable to you, please let me know.

Regards,
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[tab name=’Example 2′]

Example 2: Event accepting letters

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Mr. Holland:

I accept with pleasure your kind invitation to attend the dinner honoring Jack Demont, Senior Vice President of Occidenton, on February 3 at the Fairmont.

I will be looking forward to receiving further information as the dinner plans progress.

Sincerely,
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[tab name=’Example 3′]

Example 3: Invitation acceptance examples

Company Name or Letterhead
Address
City, State Zip
Date

Addressee
Address
City, State Zip

Dear Mr. Raymond:

In your recent letter you asked about the possibility of meeting Harold Coffman for lunch sometime when I’m in Tulsa. Luncheons are often difficult for me to attend, but may I suggest we meet perhaps for a cocktail at the Fairfax Club on March 6?

If you can arrange to meet on the 6th, let me know, and I’ll see whether Harold is available.

Best wishes,
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