[tab name=’Guidelines’]

Guidelines : On a Positive Departure

Offering Resignation on a Positive Departure

Guidelines and Alternate Phrases

• State you are resigning your specific position/title and the effective date.
• As we have discussed, I am offering my resignation as systems analyst, level 1. I want to make the resignation effective date as convenient for you as possible, but no later than March 1.
• Please consider this letter as my resignation from my position as office manager, effective March 1.
• I will be leaving my position as general counsel on August 31.
• After six long months of contemplation on my future advancement in HyPower, I have decided to resign my geologist position, effective sometime in October–at your convenience. The decision has been quite difficult for me because I truly have enjoyed the relationships I’ve built here.
• I offer my resignation as training coordinator with HyPower. My last day will be March 1, unless you have a replacement who can assume the responsibilities sooner.
• State your reason for leaving. You may be as vague or as specific as you wish. Bear in mind, however, your reason should be one that puts you in a favorable light with future employers who may verify your employment record.
• This new position will offer me the opportunity to travel overseas, an adventure I’ve looked forward to for sometime now.
• I have been concerned about the limited opportunities for advancement. As you know, I’ve always been one to thrive on change and growth.
• I have decided to seek a job that will allow me more freedom to use my problem-solving skills on non-routine matters.
• As you know, my training is in the financial area, and I’ve had limited opportunities here to make contributions of that kind.
• My experience with previous employers has been administrative work, and that is the kind of job to which I’d like to return.
• As we have discussed, because of changes in my personal financial responsibilities, I have had to seek a position that offered a higher salary–although I understand your budgetary constraints.
• I really haven’t decided completely what kind of job I want to pursue, although I am interested in the possibility of going into business for myself.
• At this point, I’m toying with the idea of turning one of my hobbies into a profit-making enterprise.
• I plan to move back to the Midwest to be near my elderly parents, who have had serious health problems the last year.
• Because of the increase in the size of my family and the rapidly increasing cost of living, I’ve found it necessary to seek other employment.
• Rush-hour traffic and my two-hour daily commute have become a growing frustration for me, and, therefore, I have located a position nearer my home that will allow me more time with my family.
• Frankly, I was deeply disappointed the vacancy of general manager was filled by someone from outside the company. Through years of excellent performance appraisals, I was led to believe I was in line for that position. Under the circumstances, I think you’ll understand my decision to resign.
• I have accepted a position with HyPower as their director of marketing.
• Mention anyone you’ve trained to replace you, if appropriate, and any unfinished projects in progress.
• I’ve trained Cheryl Anderson in all my daily job duties.
• I have every confidence Cheryl Anderson can handle my job.
• I would have no qualms in leaving my job in the capable hands of Cheryl Anderson, at least until you’ve made a thorough search outside the organization.
• Cheryl Anderson is fully capable of assuming my position, should you decide to promote from within the organization.
• Pending projects include the Jefferson case and the Blythe will.
• Unfinished projects that will need your attention include…; Cheryl Anderson is familiar with all the details of these on-going efforts.
• Express your affection for the job, citing either experience, training, skill development, or relationships with customers or coworkers.
• The friendships I’ve developed here will be difficult to leave.
• I appreciate your supervision and your genuine concern for my well-being and professional growth.
• The training I’ve been given here has indeed prepared me well for this new assignment.
• Your personal management style has allowed me just the flexibility I’ve needed in a job.
• Your confidence in me through the years is one of the things I have valued most during my tenure here.
• Please understand how much I have enjoyed working with you under such pleasant circumstances.
• I thank you for your constant attention to my needs, both personal and professional.
• The communication skills you’ve practiced here are some that I plan to continue in my new position.
• The close personal friendships, as well as the professional liaisons, have been a meaningful part of my work life here.
• I’ve learned much from you. I feel that I owe my success in getting this new job to your personal contributions to my professional growth.
• Thank you for such a pleasant association over the past ten years. I have fond memories of you and the others on the staff.
• I’ve appreciated all my dealings with Neilsen and Neilsen.
• Thank you for the personal and professional growth I’ve enjoyed here at Neilsen and Neilsen.
• The job here has been richly rewarding.
• My training has been exceptional, my relationships deeply meaningful, and my work very rewarding. Thank you for the opportunities here.
• Be brief.

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[tab name=’Example 1′]

Example 1: Resign letters with positive reason

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Charles:

Effective October 1, I will assume the position of director of human resources for Aveo, Inc., in Baton Rouge. Therefore, please accept my resignation as benefits and compensation coordinator of the Human Resources Department within Pilburgh Associates, effective September 30.

The decision was a difficult one for me because I have so enjoyed my working relationships here. The job description has given me great latitude in assisting other coordinators within the human resource area, and as a result, I’ve gained skills in several related fields. These cross-training opportunities have been invaluable, and in a much more formal, classroom setting, I’ve been able to take advantage of classes in management, interpersonal skills, writing, and oral presentations. All of this training has been a worthwhile effort for both Pilburgh and me.

As I go to the new position, I’ll do so with the utmost respect for the management examples and philosophies learned here and with gratitude for the personal attention to my career growth.

Thank you for the rewarding experience I’ve enjoyed during my seven-year association with the organization.

Sincerely,
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[tab name=’Example 2′]

Example 2: Resignation letters examples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Symond:

Please accept my resignation as associate chemist at the GERT Institute. I plan to leave my job here on September 30, 19–, taking a few days of annual leave just prior to that effective date.

As you know, my primary interest has been in the oil and gas industry. Therefore, I’ve accepted a position with Fury Refining, Inc., that should put me back in touch with my “first love.”

Although I’m eager to accept the challenges in this new position, I regret leaving the institute. You and the organization as a whole have treated me very well over the past three years. I won’t forget the friendship and professional growth I’ve experienced as an employee here.

Best wishes to all of you for years of expansion here.

Sincerely,
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[tab name=’Example 3′]

Example 3: Formal resign letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Malcolm:

After months of reviewing the outlook for the company in the wake of this economic downturn, I see no other alternative than to resign my position as chief financial officer with HyPower. Needless to say, after 12 years of service, this decision was not an easy one.

Please make my resignation effective January 31, which is the end of my scheduled vacation. I will turn over all company books and settle my accounts prior to that date.

I look back on the experience gained and the friends made with much regard. My association with HyPower has been a valued part of my life.

Good luck to you in the years to come.

Sincerely,
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[tab name=’Example 4′]

Example 4: Job leave letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Vernon:

I am offering my resignation as operations manager of the Leolya plant, effective May 15. As of now, I’m not quite sure where I’ll be looking for employment and am toying with the idea of turning one of my life-long hobbies into a profit-making enterprise.

Frankly, Vernon, I was deeply disappointed the vacancy of general manager was filled by someone from outside the company. Through years of excellent performance appraisals, I was led to believe I was in line for that position. Under the circumstances, I think you’ll understand my decision to resign.

I do appreciate the management training I’ve been given here; it has indeed prepared me well for almost any general business career I decide to pursue. My best wishes for the company’s continued growth.

Sincerely,
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[tab name=’Example 5′]

Example 5: Resignation letters examples

Memorandum

TO:

FROM:

DATE:

SUBJECT: Resignation

Please accept my resignation as Associate Chemist at Neuhauser Research, Inc.; my last day will be August 15, 19–.

While enjoying assigned projects and contributing to the company’s overall growth, I feel my work tasks here have not allowed me to investigate projects in which I developed a keen interest during my graduate studies. Therefore, I have accepted a position more in line with those interests at Meadows Chemical Company.

This decision has been difficult due to the rewarding relationships developed during the past three years. Please accept my thanks for your unquestionable support and leadership here at Neuhauser.
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