[tab name=’Guidelines’]

Guidelines : On a Negative Departure

Offering Resignation on a Negative Departure

Guidelines and Alternate Phrases

• Give your job title, resignation, and effective date, if possible. If you prefer, this one statement is all you need.
• Effective May 1, I will assume the position of marketing manager at Universal Builders in Omaha. Therefore, I’m offering my resignation here, effective April 30.
• Please accept my resignation as systems programmer, effective May 13.
• I’ve recently decided to leave my position as auditor with Utco. My last day here will be April 30, although I do have some flexibility in that effective date should the situation warrant my staying on a few weeks longer.
• I offer my resignation as executive director of United Philco, effective March 1.
• State your reasons, if you can do so sincerely and truthfully without repercussions. If you prefer, omit any statement of reason altogether or give a vague, general comment.
• I will be assuming a position more in line with my graduate studies and current interests.
• I must offer my resignation because I cannot sign the new non-compete agreement extended as part of our current contract negotiations.
• I plan to look for an investment opportunity that will allow me to own and manage my own business.
• I plan to pursue my investment interests.
• My wife has accepted a position on the West Coast, and I will be joining her there as soon as possible.
• I believe this decision is in the best interest of the entire marketing department.
• I want to pursue a hobby that, with a little more attention, may turn into a full-time career.
• Avoid a hostile tone and the urge to “get even.” Such comments may work against you in landing later jobs.

Be brief.
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[tab name=’Example 1′]

Example 1: Sample of resignations letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Salinas:

I offer my resignation as marketing director, to become effective July 15. After a few weeks of vacation, I’ll assume similar duties with Dutton-Harvan, Inc., here in the city.

As you and I have discussed the past few months, the marketing budget has been cut so drastically as to curtail most of the activities I consider essential to launch a new product line. Consequently, I cannot in good conscience continue in a position where I feel my best creative efforts are limited to only point-of-sale displays and trade-journal advertising. I do hope you’ll understand my internal struggle to do the kind of job that a new-product launch requires and still stay within such a limited budget.

May I suggest that Allen Hartman assume my position? Allen and I have worked closely on many projects, and I’ve had the opportunity to admire his creative problem-solving skills with temperamental clients, as well as his supervisory skills.

I do want to thank you for the experience I’ve gained here, particularly in the successful introduction to the market of our 389 laptop. Likewise, I have the utmost respect for the creative talents and commitment to excellence of all those I’ve worked with in the marketing area. My best wishes as the company continues to reposition itself amidst the current financial difficulties.

Sincerely,
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[tab name=’Example 2′]

Example 2: Resign letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Weimeyer:

Please accept my resignation as hospital administrator, effective April 1. I have decided to pursue other career opportunities nearer my family in the Kansas City area.

Sincerely,
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[tab name=’Example 3′]

Example 3: Job leave letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Sherbon:

With this letter, I offer my resignation from my position as researcher at ChemWare, Inc., effective October 1, 19–. My decision comes after months of deliberation, and I now feel this is the right decision for me.

Thank you for your interest in my career and for the experience I’ve gained through my affiliation with the company.

Respectfully,
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[tab name=’Example 4′]

Example 4: Serious resign letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Barry:

I have accepted a job as assistant purser on a large cruise ship and will be leaving HyPower immediately.

I lost nearly everything when I filed bankruptcy, including both my cars. With the creditor hassle, I will never be able to buy another car in my name even if I have the money. Therefore, I had to find a job where I didn’t really need any transportation.

Additionally, as I’m sure you can imagine, I was very distressed about the bankruptcy proceedings and felt I could not concentrate on doing my usual thorough, dependable job for you or the company.

My long-range plans are very indefinite at this point. I may go back to my profession as an airline pilot if the right situation opens for me.

Sincerely,
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[tab name=’Example 5′]

Example 5: Resign letters with negative reason

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Howard:

Please accept my resignation as administrative clerk in the accounting department, effective Friday, May 6, 19–.

Sincerely,
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[tab name=’Example 6′]

Example 6: Offering Resignation on a Negative Departure

Memorandum

TO:

FROM:

DATE:

SUBJECT: Resignation

I offer my resignation as buyer of materials and services, effective April 6, 19–.
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