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Guidelines : Requesting for Verification of Employee

Request for Verification of Employment

Guidelines

• Inform the business that you are seeking an employment verification.
• Give the full name as well as the social security number of the candidate.
• Specify the exact time frame which the candidate gave as being an employee of the business. Ask any additional information that you may need.
• Thank them for their time and help.

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[tab name=’Example 1′]

Example 1: Sample request an employment verification letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Schwartz:

We are currently considering Killian St. John for a position with our company. Ms. St. John has supplied us with the following work history:

• She was employed with your company from 12/12/– to 11/09/–.
• She was promoted twice with appropriate raises, and the last position was supervisory.
• She used Excel, AutoCad and PageMaker on a regular basis.

We would appreciate it if you could give us confirmation of this information, as well as an evaluation of Ms. St. John’s attendance and punctuality, her strengths as a supervisor, and any other observations of her work performance you feel we should consider.

Thank you for your time in this matter.

Sincerely,
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[tab name=’Example 2′]

Example 2: Requesting letter for verification of employee

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Lovecraft:

We are currently considering a former employee of your company, Gina Ryder, for a position with our company. We would be highly appreciative if you could provide us with the following information (simply answer on this letter if you like):

1. Dates of employment

2. Job title

3. Brief description of job duties

4. Strengths in job performance

5. Areas in need of improvement

6. Attendance and punctuality record

7. Ability to work independently

8. Reason for leaving

9. Would you re-employ this person?

Thank you for your time and attention in this matter.

Yours Truly,
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[tab name=’Example 3′]

Example 3: Letter of request for verification of employee

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Goretti:

We are considering John Delgardo for a supervisory position with our company. While we have confirmed the standard information concerning his work history at your company with the Personnel Department, we would appreciate it if you could address the following areas concerning his job performance:

• What was the nature of Mr. Delgardo’s position?

• Could Mr. Delgardo’s past job be described as high pressure?

• Did Mr. Delgardo’s job require him to work on several projects simultaneously?

• Do you think Mr. Delgardo could delegate assignments effectively?

• What did you consider to be Mr. Delgardo’s strengths?

• In what areas would you consider Mr. Delgardo in need of further instruction?

• Would you re-employee Mr. Delgardo?

I appreciate you taking the time on behalf of our interviewing committee.

Yours truly,
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