All Types of Business Documents, Agreements and letters
[tab name=’Example 1′] Example 1: Local Government Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Mr. Pollak: I have purchased the property at 1100 Liberty Blvd., the old Weller’s Furniture location, and plan to put in a restaurant. I anticipate beginning operations in late December. Please send me…
[tab name=’Example 1′] Example 1: Federal Government Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Mr. Limon: In June I am planning to begin an interstate trucking company based in Omaha and Topeka, hauling livestock from Kansas and Nebraska to processing plants in other states. I would like…
[tab name=’Guidelines’] Guidelines : Requesting Reimbursement For Requesting Reimbursement for Expenses Guidelines State up front the exact expense, product, or service for which you are reimbursing or requesting reimbursement. Include all identifying details such as costs, contract or invoice numbers, dates, delivery methods, installment plans, addresses, receipts, explanations, special handling requirements, and deadlines. In other…
[tab name=’Guidelines’] Guidelines : Documenting Documenting Guidelines Give a detailed account of the expenses incurred with the corresponding dates. List only those expenses for which your company has agreed to provide reimbursement. Include a copy of all necessary receipts, invoices, and account statements. Keep a copy of all the above documents for your own records….
[tab name=’Guidelines’] Guidelines : Cutting/Watching/Justifying Cutting, Watching or Justifying Expenses Guidelines and Alternate Phrases State the expense of concern immediately. Even in a persuasive letter, your readers still need to know to what conclusion you intend to lead them. Without knowing the bottom-line message, they feel manipulated. Another inherent danger in building your case before…
[tab name=’Guidelines’] Guidelines : Point Out Other’s Pointing Out Others’ Errors Guidelines Begin on a neutral note. Then “creep up” on the error if you can. Passive voice constructions can be useful here: “In the future, spare parts should be sent by air freight.” (You do not say the sender has made a mistake this…
[tab name=’Guidelines’] Guidelines : Admitting your Own Admitting Your Own Errors Guidelines Report and correct the error immediately. Delay usually compounds the problem. Evaluate the seriousness of your mistake; explain and apologize accordingly. Don’t be dramatic. Remember all errors are not created equal. Overblown apologies and explanations sound insincere. Don’t promise the error will never…
[tab name=’Guidelines’] Guidelines : Directives Directives Guidelines State the clear, firm directive up front. Don’t bury your directive in implications. Remember even though your intention may be to soften the directive, your reader may not infer what you intend. If necessary, ask the employee to verify compliance. Include courtesy words even when you have authority…
[tab name=’Guidelines’] Guidelines : Decision Not to Do Business Declining to Do Business Guidelines and Alternate Phrases Thank the reader for his or her interest in your product, service, or organization. Thank you for contacting us about the research work you have underway. We appreciate your writing us about the products you saw advertised recently….
[tab name=’Guidelines’] Guidelines : Cooperations, Requesting Requesting Cooperation Guidelines State the problem and/or request immediately. Be specific about requests. Give reasons for your request. Not to do so seems arbitrary. Parents may not always give children reasons for their orders, but adults owe that courtesy to other adults. Find positive motivators. Point out the benefits…