All Types of Business Documents, Agreements and letters
[tab name=’Guidelines’] Guidelines : Recording of Minutes Recording Minutes at Meetings Guidelines Briefly state the major topics of discussion or meeting conclusions up front. However, delay mentioning specific assignments until after you have recorded the essence of each topic discussion. Use headings to help multiple readers focus on agenda items of individual interest. On occasion,…
[tab name=’Example 1′] Example 1: Meeting recap letter Memorandum TO: FROM: DATE: SUBJECT: Shift Supervisor Meeting Our shift supervisor meeting was attended by all supervisors except Kathy, Jake, and Sue, who were required to remain with the service representatives. As explained in the agenda memo you received, the primary reason of the meeting was to…
[tab name=’Example 1′] Example 1: Agenda of meeting Memorandum TO: FROM: DATE: SUBJECT: Sales Meeting Agenda Our upcoming sales meeting on October 5 will feature the following agenda: • Overview of our sales for the month of September, with comparison to August sales and projection of October sales, to be presented by Tim Harroway •…
[tab name=’Guidelines’] Guidelines : Inviting Speaker Inviting Speakers to Meetings Guidelines and Alternate Phrases Invite the person to speak, giving the date, time, place, and purpose of the event. We think you’re an outstanding teacher, educator, and trainer. Because we look for the best, we are inviting you to speak to our Forum Club on…
[tab name=’Guidelines’] Guidelines : Declining Attendance Declining Attendance at Meetings Guidelines and Alternate Phrases State that you will not attend the meeting. Be sure to include all, or at least some, relevant time, place, or purpose details so your reader is not confused about which meeting. Give the reason for your absence: Do you not…
[tab name=’Guidelines’] Guidelines : Correspondence Correspondence Guidelines Quality, professional service at a hotel or meeting facility should be noted. A short letter to the manager can help assure that your company will receive outstanding service in the future. Conversely, poor service should be brought to the attention of a facility’s management. Displeasure should be expressed…
[tab name=’Guidelines’] Guidelines : Confirming Speaker Confirming Speakers at Meetings Guidelines and Alternate Phrases Thank the reader for agreeing to speak at your meeting. We are delighted you have agreed to speak on “Communication Trends” at our upcoming national conference, October 1-4, in Anaheim, California. On behalf of the NACE program committee, I am so…
[tab name=’Guidelines’] Guidelines : Confirming Attendance Confirming Attendance at Meetings Guidelines and Alternate Phrases State that you will be attending the meeting. I’m pleased to say I will be able to attend the May 4 accounting review meeting. Thanks for your invitation; I’ll be happy to attend the August 6 New Customer Orientation. Yes, I’ll…
[tab name=’Guidelines’] Guidelines : Canceling/Postponing Canceling or Postponing Meetings Guidelines and Alternate Phrases State the cancellation, giving a specific reason. We regret to say, because enrollment has been insufficient for the May 10 ETC seminar, we are being forced to cancel it. Dr. Harvard, our keynote speaker scheduled for the May 9 Kansas City meeting,…
[tab name=’Guidelines’] Guidelines : Announcing Announcing Meetings Guidelines and Alternate Phrases State when you have scheduled the meeting. Other brief details such as where, what time, and why can usually be given in one “message” statement. The next and final planning meeting for the Oktoberfest will be at 10:00 a.m. Monday, August 21, in the…