Congratulations — Comments Off on Opening New Business
24
Nov 10

Opening New Business







Guidelines : Opening New Business

Congratulations on Opening New Business

Guidelines and Alternate Phrases

  • Mention the occasion for your writing.
  • Did I see your sign on the door at 2234 Post Oak? Congratulations.
  • Your business is off to a great start. Or, at least the ad in Today’s Architecture certainly got my attention.
  • I’m so happy for you–opening one’s own business is quite a momentous occasion.
  • Congratulations on opening your new store at such an enviable location.
  • Your new store front, ads, and window displays are breathtaking.
  • Your practice is one we’ve needed in the community for a long time.
  • Just what we need–a new restaurant that serves calorie-free food. Or did I misunderstand your intention?
  • Congratulations on your new venture; opening your own business certainly is a mark of distinction.
  • I admire your foresight in opening your new business in such a booming area.
  • The floors are carpeted, the windows are clean, the merchandise is displayed–it’s a great feeling, I’m sure. Congratulations on your efforts.
  • Comment on past achievements, dreams, or personal traits that have led to the new endeavor.
  • Your years at Wilhelm have paved the way for sound buying decisions.
  • Your achievements in all the “normal” slots the large corporations could offer have been a valuable training ground. You have acquired the training and the insights to successfully fly solo.
  • Your genuinely warm personality, I know, will attract clients and build the relationships into long-term ones.
  • I feel certain it’s your persistence and rugged determination leading you on this exciting new path.
  • Your unique approach to problem-solving as a team leader will make you an excellent small-business owner, a situation where every player counts.
  • I know this has been a life-long dream, and few of us have the courage to act on our dreams.
  • Wish the reader success.
  • You and Margie have worked hard to position yourselves to take advantage of this new opportunity. You deserve to succeed.
  • Frankly, I’m envious–though you still have my best regards.
  • I wish you every success as you build the business.
  • Here’s to your success in the years to come.
  • I look forward to seeing a multi-million dollar corporation shortly.
  • We’ll be seeing great things from your efforts.
  • If anyone deserves to succeed, you do.
  • Your idea is a splendid one–I wish I’d thought of it myself.
  • My hat’s off to you.
  • Your timing looks great, your location seems logical, and your product sounds superb. Congratulations!

Example 1: Business letter congratulations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Twyla:

Your new address on Jackson Drive is quite impressive. Yesterday’s mail brought your announcement about the practice you and your two colleagues have established.

Although I couldn’t say from personal experience, it seems to me that hanging out your own shingle takes courage, creativity, and commitment. From my associations with you, you have just those ingredients in quantities enough to be successful in whatever you choose.

I wish you a most rewarding first year and future as you build your clientele in the community.

Cordially,

Example 2: New business congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Kent:

I heard that you decided to leave the family business and branch out on your own. Congratulations! That takes a tremendous amount of courage.

Your reputation as an honest salesman will serve you well in the appliance business. When customers make such big purchases, they need to feel as if they can trust their salesman. You have already established that trust as well as a genuine interest in community improvement projects. I am certain that the hard work you are putting into this will pay off.

Regards,

Example 3: Congratulation letter on opening new business

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Amber:

The excitement you must be experiencing is probably overwhelming right now. Your restaurant is finally opening and you get to run the show! I know this has always been your dream, and I admire your willingness to accept such an awesome challenge.

Your renovation of the building has been incredible. You turned an old warehouse into a beautiful work of art with murals and exotic plants. Rest assured that I will be there on opening night to sample the menu.

Regards,

Example 4: New company congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Beverly:

Mrs. Wilshire told me that your office will be opening up soon. Congratulations! Operating your own accounting firm at the age of 29 is unbelievable.

Your accomplishments at our company are definitely a good indication of your superior abilities in the accounting field. You maintained a variety of our accounts with ease and still managed to assist with managerial responsibilities. I am certain that you will rise to the occasion in the face of this new challenge. Thank you for your contributions to our company. You will not be easily replaced.

Sincerely,

Example 5: Business congratulations

Memorandum

TO:

FROM:

DATE:

SUBJECT: Your new company

We all had our reservations about this spin-off company you were planning, but you never lost faith. You developed a unique idea and ran with it. Now that you’ve landed your first contract, the sky is the limit. Component robot parts are definitely the wave of the future as they become more reliable and easier to design.

We wish you well during the rough starting months. You can be sure that we will spread the word of your products whenever we get a chance.

Congratulations — 1 comment
24
Nov 10

New Job/Promotion











Guidelines : New Job/Promotion

Congratulations on New Job or Promotion

Guidelines and Alternate Phrases

  • Congratulate the reader on the promotion or new job.
  • I read yesterday of your promotion to executive director–I’m so pleased to hear the news.
  • We in the Southern Region are delighted you have accepted the promotion to divisional director.
  • The title of executive director sounds so right for you–I’m glad they’ve made it official.
  • Your promotion is such good news.
  • I hear they finally made you an offer you couldn’t refuse–and I’m glad to hear you didn’t.
  • With regard to promotions, you’re about due. And this was a big one at that–deputy assistant.
  • I was so impressed to see your photo and name in the local paper this weekend.
  • Your promotion comes not a minute too soon. We have needed you desperately in such a leadership position.
  • Belton, Inc., has made a marvelously sound business decision in asking you to join them.
  • I couldn’t be happier for you in your new position, Kenneth.
  • Comment on past achievements, skills, or personal attributes or attitudes that have contributed to the new success.
  • You are one of the most highly motivated individuals I’ve had the privilege to work with.
  • Your record here has been outstanding, first as a sales rep, then as a manager, and finally as regional director.
  • Your inclination always to go to bat for the customer has been the crux of your success.
  • Your determination in reaching goals, your drive and physical stamina during the required travel, and your willingness to work long hours have set you apart.
  • Your second degree, your Lanney Award, and your commitment to the Frazier project–all provide evidence that you are the right person for the job.
  • Not only have you always been at the right place at the right time–you’ve done the right job in the right way.
  • Your personal integrity and moral courage have made you a clear choice for this post.
  • State your confidence in the abilities of the person to perform well, and wish him or her success.
  • I know I’ll hear much of you in the years to come.
  • We all will be eager to read of your successes there.
  • Best wishes as you continue to rise in the organization.
  • Go get ‘em, Mac.
  • We expect great things from you.
  • We have every confidence you will not let us down in this challenging position.
  • I’ll watch with excitement as you reel in the big fish.
  • We promise our support as you assume this responsibility.
  • It’s a big task–one you’re certainly capable of handling.
  • With confidence, I wish you my best.
  • Your future here remains wide open.
  • Your future here is going to be a bright one.
  • This is the first of many promotions we have in mind as you grow with us.
  • Your work has been outstanding; we have reason to believe it will continue to be so.
  • The job might be overwhelming for a less-capable individual. With you at the helm, we feel confident about the future.
  • I want to express to you my sincerest best wishes as you lead your people to new horizons.
  • You have my very best wishes with the challenges that lie ahead.
  • The challenges ahead deserve all your attention, and we have every confidence you have what it takes.

Example 1: Sample letter of congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Gwen:

Congratulations again, Gwen, on your position as chief financial officer. Bill Hamitz was certainly complimentary of you in the press release, and I know firsthand all his comments were absolute, well-founded truths. I remember your timely tax advice on my personal situation a few years ago; my accountant still gives you all the “glory” in foreseeing the events that led to that wise move.

When I’m downtown again, I’d like to stop by and see your new corporate headquarters. I’ll give you a call and a warning.

Regards,

Example 2: Sample congratulatory letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Wendy,

Yesterday’s Chronicle says Arco has a new vice president of marketing. I don’t know if I’m pleased or perturbed to see our competition has wised up and tapped such a star performer in the industry. Congratulations.

I’ve watched you break sales records year after year, heard you give workshops at industry meetings, and saw your visibility hit its zenith as you published several articles during this past two years. You evidently set some high goals for yourself and have even greater things in mind to offer your new organization. They have outdone themselves this time in their recruitment efforts.

I have no doubt whatsoever I’ll be reading great things about you in the years to come. My best to you as you build your sales team at Arco.

Sincerely,

Example 3: Congratulation letter on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Anna:

Congratulations on your well-deserved promotion to Advisory Council support. I’m even more excited to have you as one of our reps here in this branch. You’ve already played a tremendously important role in our office by simply handling the day-to-day activities to make things run smoothly and keep us closely in touch with our customers.

Thank you. I look forward to the next months and years together.

Sincerely,

Example 4: Job congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Harold,

Congratulations on your new position as senior vice president with Armand, Inc. In my estimation you’ve had the necessary leadership skills since you stepped out of the university setting. The next time I have a new venture to propose I know on whose door I should knock.

Seriously, Mack Snookle is a valued, long-time friend of mine, and it is good to see your affiliation with him and his associates. Both of you will be in good company. Here’s to a great start and a long string of successes.

Cordially,

Example 5: Promotion congratulations letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Tyron:

I was so pleased to learn you have been selected to go to Seattle to open our new offices there. With each new promotion, there always comes a new challenge, along with the responsibility. As I understand it from my corner of the world, this new position will entail acquisition of property, staffing, and a marketing strategy for the unique situation in the area.

Evidently, I’m not the only one who has admired your work to date and who has complete confidence in your skills and judgment for such an assignment.

You have my best regards as you bring this new profit center into the organization.

Cordially,

Example 6: New Job/Promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Michael:

As you have no doubt been told by Bill Lawrence, the Board of Directors last Tuesday appointed you as an officer of the company, effective October 1, 19–. I am pleased with their action and want to offer my personal congratulations.

You now, of course, have the authority to commit the company contractually, and every increase in authority carries with it an even greater increase in responsibility. Personally, I’ve found additional authority results in even greater restraint rather than greater freedom to act. I’m confident you will properly carry this additional authority and restraint to our best benefit.

We are expecting great things from you because you have proved yourself over and over in the past. You have the talent, the dedication, and the will that such a job requires. Congratulations.

Sincerely,

Example 7: Example letter of congratulations on new job

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations on Your Promotion

So you’ve finally arrived; Shirley Menitz tells me you received notice yesterday of your promotion to hospital administrator. With your fundraising efforts of last year and the overwhelming community support you’ve been able to generate, you may possibly be administering the best private medical care in the state. But I’ll try to avoid having to check in to find out.

Warmest wishes.

Example 8: Congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Merrymount:

I was pleased to read in last week’s newspapers you’ve been elected a director of Hartford National Bancshares, Inc. I extend my congratulations and know this experience will be mutually beneficial.

Just prior to your actual election last week, an associate and I, representing a subsidiary bank’s advertising agency, presented a 10-minute audiovisual overview of the company’s new graphic look and advertising approach. Please consider this letter an invitation to telephone me to arrange for a personal presentation to you, should your busy schedule permit.

Congratulations on such a prestigious promotion.

Cordially,

Example 9: Congratulations letter to colleague on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Benny,

Onward and upward! My congratulations to you on your promotion to regional director and for your continuing success story. Particularly, I’ve heard good things about the challenges you undertook in turning the Atlanta division into a real profit center. You have indeed deserved all the accolades that have been offered you this past year. Best wishes for your continued success and good health.

Regards,

Congratulations — Comments Off on Engagement/Wedding
24
Nov 10

Engagement/Wedding





Guidelines : Engagement/Wedding

Congratulations on Engagement or Wedding

Guidelines and Alternate Phrases

  • Express your congratulations on the engagement.
  • We’ve heard the good news–you and Matt have married.
  • Congratulations on making that big decision.
  • You’re smarter than I thought you were–talking Regina into marrying you before you even got a vice president’s title. Way to go.
  • Congratulations on your upcoming wedding. We were so pleased to hear of your engagement.
  • Engaged, no less? Such a whirlwind romance sounds intoxicatingly exciting. We should pass the elixir around to the rest of the dreary world! Congratulations.
  • We are thrilled to hear of your marriage to Mark Hayes.
  • The wedding will be perfect–congratulations on your choices of bride and groom.
  • I was delighted to hear you have become engaged.
  • Your wedding sent off all sorts of sirens at our office. We never thought you’d do it.
  • Best wishes to you both on your upcoming wedding.
  • Comment positively on one or both of those involved.
  • You both are such special people–you deserve each other.
  • Michael always said he was waiting for the perfect woman–I think he found a close second to that non-existent dream in you.
  • You two are perfect for each other–motivated, positive, fun-loving, and successful. What a match!
  • Your mother tells me Barry was her reward in a son-in-law–for keeping her mouth shut about all those throwaways you dated in the process of finding the right one!
  • Your husband-to-be is a gem. I’ve known him for years, and you couldn’t have made a better choice.
  • If the past 28 years have been any indication, Tom will be that successful provider that dreams are made of.
  • You two are starting a trend–nice people finding nice people.
  • Can you tell me how you two were so lucky to find each other? The special people of the world are almost always taken.
  • Although I don’t know Jill personally, she has to be a sensitive and warm person to have captured your love.
  • I’ve heard of Bill by reputation only–but, wow, what a reputation in our business circles. I understand he’s headed for a really bright career in his organization.
  • Wish the couple happiness.
  • We wish you a lifetime of happiness.
  • Have a great life.
  • Many years of love and fun together.
  • For you both, we wish nothing less than the best life has to offer.
  • We wish you long days of bright sunshine.
  • We are praying for your good health, personal and professional success, and a warm relationship that nourishes your souls.
  • We want you to know we’ve found marriage to be God’s gift to us on earth. Enjoy each other for a lifetime.
  • Have a special wedding day and a long, happy life together.
  • Enjoy each day from now on–you’ve made a wise decision.
  • Life begins now. Enjoy it hand in hand.
  • Join hands and don’t ever let go.
  • Walk together, and you’ll smile all the way.

Example 1: Wedding congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Sheila,

We are so thrilled to hear of your recent marriage. Mark Laney was spreading the good news at a convention dinner last weekend. Although we don’t personally know Todd, common sense tells us he’s a peak performer and a super nice guy–or else he wouldn’t have won your love.

We wish you the very best for many years of success, health, and happiness together.

Our best regards,

Example 2: Congratulation letter wedding

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mary,

I learned of your recent wedding from Mack McKenzie. Please accept my best wishes on such a joyous occasion. We hope for you years of happiness, personal and business success, good health, and plenty of time to enjoy each other’s company.

Sincerely,

Example 3: Congratulation letter to colleague on engagement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Do I Hear Wedding Bells?

We are all delighted to hear you’ve finally taken the big step and plunged into unmitigated happiness; congratulations on your upcoming marriage to Suzanne.

Those of us who have worked with you the past two years say you deserve the best. We wish you many years of joy together.

Congratulations — Comments Off on Civic Achievement
24
Nov 10

Civic Achievement







Guidelines : Civic Achievement

Congratulations on Civic Achievement
Guidelines and Alternate Phrases

  • Commend the reader on the achievement.
  • We want to take this opportunity to recognize your important contribution in ….
  • Our community has been honored by the national attention your efforts have garnered for the cause of ….
  • I was so pleased to hear of your success in ….
  • You have made us proud–through your leadership, we as a community can now boast that we have ….
  • Few people of your talent and caliber are so disposed to share themselves as you have done recently in your efforts with the … program.
  • Thank you so much for lending your support to the drive to establish ….
  • Highlight the significance to the community of the reader’s achievement.
  • The citizens of this community will never be the same after having heard your ubiquitous appeals on behalf of the homeless. We have learned to care and share.
  • Through your efforts, children will be fed, clothed, and in a warm shelter tonight.
  • Your untiring travels and appearances before the necessary agencies have put our city in the forefront of the minds of our national leaders.
  • Your work on this project means our school system has the potential to become the finest in the nation.
  • Your work with the tutoring program means fewer tax dollars funneled through the various governmental assistance programs that have already proven so ineffective in this regard.
  • In a phrase, we now can grow.
  • Our community now has a safe place for our young people to gather, thanks to your leadership and caring commitment.
  • As a fairly long-term community member, I can say for the first time in years I feel safe to walk the downtown streets. I thank you.
  • We can all be proud of the parks and recreational sites this BYZER project has now funded.
  • Stay focused on the individual rather than on others who may also be involved.

Example 1: Sample of achievement congratulation letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Donald,
I want to congratulate you on your outstanding service to the Ballet, first as its treasurer, then as its vice president, and then as its president for the past four years. Bob Snelling, at our annual meeting ceremonies, certainly detailed a long list of the accomplishments under your leadership. They have been no less than tremendous.
I hope you take a great deal of pleasure in all these contributions to the organization. Of course, it makes me feel good simply to have been involved with you from the sidelines.
We’re looking forward to even greater things for the future.
Sincerely,

Example 2: Civic achievement congratulation letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Larry,
I was so pleased to hear of your success in exceeding your goal of $2,000,000 for the Lowery Art Museum.
In these days of high-tech and low-touch, so much attention is given to the wizardry of new machines and faster processes. What our younger generation, as well as those of my age, needs is the opportunity to reflect on the spiritual side of life–to feed the mind and soul on the beauty and artistic efforts of our time.
Your long hours, your undying faith in the community’s economic ability to respond, and your rousing speeches carried on the cable TV networks have brought us to this success. Yes, I say “us” because your success flows to all community members, who will enjoy your efforts for years to come.
Thank you for your caring and hard work.
Sincerely,

Example 3: Wishes letter on achievement

Memorandum
TO:
FROM:
DATE:
SUBJECT: Congratulations on Graduating Class Address
Congratulations on the honor of being asked to address the class of graduating seniors at Bellview College. (Tony Block sent me a copy of the graduation program.) To be singled out as one who could offer respected words of wisdom and inspiration on such an occasion is a noteworthy honor, especially when we recall the biblical lament about the prophet’s reception in his own country. The occasion should give you much personal pride.
We appreciate your contribution on the company’s behalf.

Example 4: Letter to employee on civic achievement

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Donna,
Your participation in the Silver Key Circle throughout the year was most commendable, and I congratulate you on your achievement of having earned a lifetime membership in the Chamber of Commerce.
I want you to know I personally appreciate all of the extra work and effort you put forth to attend the meetings of the Circle and to secure speakers in order to earn the necessary credits required for this lifetime membership.
This is the kind of activity that keeps our company’s name in front of the community and proves to our neighbors we willingly accept our social and civic responsibilities for the good of all. Thank you.
Sincerely,

Example 5: Accomplishment letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Robert,
I was very pleased to learn of your selection as Public Relations Professional for the Year in our state. Certainly no one deserves this distinction more than you. The skywriting over Frank Towers during the lightning storm has got to be your best coup yet–at least the most memorable.
My best personal regards,

Congratulations — Comments Off on Birthday
24
Nov 10

Birthday







Guidelines : Birthday

Congratulations on Birthday
Guidelines and Alternate Phrases

  • Mention the occasion but don’t be overly familiar in counting. A humorous approach adds a nice touch.
  • Today is special–it’s your birthday.
  • Someone around here dropped the word that today is your birthday.
  • Happy birthday from an admirer–or two … or three … or ten.
  • Didn’t we celebrate your birthday about this time last year?
  • I’ve been counting–isn’t this the tenth anniversary of your 29th birthday? Oh, well, close enough.
  • We’re both getting older these days–one of us is also getting better! Happy birthday to that one!
  • This week marks a special occasion, your birthday.
  • Happy birthday from all of us on the staff.
  • Tell the person one specific thing you appreciate about him or her or the relationship in general.
  • You’re always so accommodating when I’m in your office that I couldn’t let the day go by without notice.
  • Your sunny disposition is the “fix” we all need every Monday morning.
  • You’re the kind of person we always depend on–even if we rarely say so.
  • You always make such an effort to help out when we need extra coverage here that I wanted to let you know how much we appreciate your cooperation.
  • Your flagrant use of large doses of courtesy has been affecting the entire office–thank goodness.
  • You’re always here when we need someone with that extra commitment.
  • Your loyalty and commitment are unequaled around here.
  • Your friendship is one of the nicest things about working here.
  • Your smile is a welcome sight each time I return from the cold, cruel world out there.
  • Your know how to do your job–and because you do, that makes mine so much easier.
  • Thanks for being so super and amiable as a working partner.
  • Wish the reader a happy celebration and many more years.
  • Celebrate long and hard–birthdays come only once a year.
  • You may not have another birthday for a year–party heartily.
  • I hope the day brings fun and happiness.
  • I wish you the best today and the rest of your life.
  • Here’s to many more such occasions.
  • Our best for many more happy years together here at Arvark.
  • Many, many, many more.
  • One wish for you–not a wasted day or year of your life. You deserve to enjoy every minute ahead.
  • Much happiness as you celebrate today.
  • Much happiness as you enter the next year and forever.

Example 1: Greeting birthday letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Susan,
I noticed a sheepish grin when you arrived at work today–could it be you thought we would do something lavish and embarrassing like send you around the world on a cruise? It’s a good thing, because I’d hate for you to be so disappointed on your birthday.
But the second best thing we could come up with is lunch and this sentimental consensus: You’re special. Celebrate like it!
Our best,

Example 2: Birthday letter to co-worker

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Terri,
My calendar tells me that August 2 is your special day–happy birthday. You’re not one to call attention to yourself, so it’s best we all keep our own calendars of those who mean a great deal to us. Consider this a bouquet of warm wishes for a great day and a great year.
Best regards,

Example 3: Birthday letter for colleague

Memorandum
TO:
FROM:
DATE:
SUBJECT: Birthday Wishes
According to my calendar, you’ve got a special day coming up January 14. This note brings wishes for a happy birthday and an adventurous, rewarding year to come.

Example 4: Congratulation letter on birthday

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Marge,
Isn’t this a special time of the year for you–your birthday? I couldn’t let it pass without dropping you a note to say how often I think of you and your contribution to our team. But most importantly, I value your friendship personally. Please accept my heartfelt best wishes on your birthday.
Cordially,

Example 5: Congratulate birthday letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Milton:
I just wanted to drop you a note to say “Happy Birthday.” Calling on you every month is an enjoyable routine–all my customers should be so pleasant and full of life! Have a good time with family, staff, and friends–may you have many more years with them.
Cordially,

Congratulations — Comments Off on Birth of a Baby
24
Nov 10

Birth of a Baby






Guidelines : Birth of a Baby

Congratulations on Birth of a Baby
Guidelines and Alternate Phrases

  • Congratulate the reader on the birth.
  • We’ve heard the good news–the stork has delivered as promised!
  • We’re so happy for you and the new baby.
  • Congratulations on your little darling–isn’t Timmy the name I heard?
  • From all of us in the office, congratulations on the birth of your 9-lb. boy–he sounds so healthy and full of life already.
  • We’re so thrilled to hear the baby is healthy and beautiful.
  • I know you must be so proud to have a beautiful daughter, Mendy.
  • Congratulations on this happy occasion–we are so pleased to hear you and the baby are doing just fine.
  • Add a personal note about the joyous occasion but don’t be overly familiar with associates you don’t know well. Humor or sentimental comments about what the future holds is often the perfect touch.
  • I know you’ve longed for this moment for years. Enjoy every minute with him and his father.
  • I guess by now you’ve given some thought to how your life will change–dirty diapers, smashed green beans, noisy nights, and outgrown next-to-new clothes. But you won’t regret a moment.
  • Spend the next few weeks at home enjoying every “coo” and hug. Those moments are going to be precious as the years go by.
  • Being parents ourselves, both Mark and I know what happiness is in store for you two–the missed golfing tournaments notwithstanding.
  • I know you’ll give Jimmy the nurturing–both emotional and spiritual–a child needs to grow up healthy and happy in today’s world. You are special people who will make great parents.
  • That baby will be the source of much pride–and many sleepless nights–around your house.
  • On March 2 at 3:00 a.m., the waiting, the hoping, and the pacing ended. On second thought, maybe they’re just beginning.
  • Enjoy your time together–the cuddling, the talking, the play. I’m sure you feel the responsibility of bringing a baby into this world, but it’s a responsibility you’ll cherish for a lifetime.
  • Well, it’s now your time to brag, to pull out the pictures, to show-off David. (And it’s also your time to drag the playpen to the park and cut a slice of roast beef into one zillion tiny bites.)
  • Babies are so much fun. You’re headed for a wonderful adventure.
  • Wish the baby and family future happiness.
  • Best wishes for a lifetime together.
  • Here’s to your continued health and happiness together.
  • We wish you many fun-filled days ahead.
  • Give the baby a hug for me.
  • You and Todd take great care of that littlest angel.
  • We pray you’ll all three be as happy as you are now.
  • We wish for him good health, a happy family, and a bright future.
  • This relationship is so special–best of everything as you build a family together.
  • That little glow around the baby’s head is my special wish for protection and a rich life.
  • We wish you all–parents, Amy, and Todd–a wonderful lifetime together, starting now!

Example 1: Baby greeting letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Frank,
So the wait is up? You ain’t seen nothing yet–the waiting in line for Pampers at the 7-Eleven, the waiting at the dentist’s office, the waiting for the PTO’s costumed angels to sing their carol, the waiting for a driver’s permit, the waiting for the first after-school job.
But all that can wait–CONGRATULATIONS. We know this is one of the greatest joys of life. All our best to that big 8-lb. boy.
Best regards,

Example 2: Baby birth congratulations

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Melba,
Congratulations on your newest family member. We were all so thrilled to hear Melanie is healthy and you are both doing so well.
Your two older children are so well behaved and respectful that I’m sure this one will pick up their habits quite easily–thanks to your constant attention and caring. (Now, notice I didn’t expect Melanie to be reading by the age of three months. Even yours will probably not be that precocious!)
We wish you so many fun days ahead.
Sincerely,

Example 3: Congratulation letter to employee on new baby

Memorandum
TO:
FROM:
DATE:
SUBJECT: Congratulations on Your New Baby
We know the birth of your son, Jeremy, was a very special event for you and your husband. I’m sure you are both quite proud. Congratulations to all three of you.
We wish for you wisdom in all those momentous decisions and situations that will be coming your way and also the best for Jeremy’s health and happiness.
We’ll be looking forward to photos soon.

Example 4: congratulations letter on birth of a baby

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Margaret,
Congratulations on a healthy and, I’m sure, beautiful and perfect baby girl. We know this is a very special event for you and your family, and we want you to enjoy every moment of the new event without a worry about the office.
Our best for your guidance in all the joys and “trials” that come with raising a child in this fast-paced, exciting world. For Belinda, we wish health and love for each new year.
Warmest wishes,

Congratulations — Comments Off on Annual Report
24
Nov 10

Annual Report







Guidelines : Annual Report

Congratulations on Annual Report
Guidelines and Alternate Phrases

  • Express your congratulations.
  • Just a note to congratulate you and your fine firm on the completion of the acquisition of the Harper Engineering Division, which I read about in your recent annual report.
  • I’ve just read your annual report. It’s always a pleasure to learn of such success in our industry. The financial results were most impressive.
  • Congratulations on another great year so well documented in your annual report. The diversity of your projects and the scope of your activities are really impressive.
  • Thanks for sending along the annual report. Just by coincidence I bought some of your stock last week for both me and my son. We’ll be reading your future reports with great interest.
  • Althouth I’m sure you as CEO are never fully satisfied with the way things are going, you can take real pride in the kind of results that your company achieved last year. Congratulations.
  • Your recent annual report shows remarkable achievement. There are few organizations in the U.S., or in fact in the world, that are able to show the progress apparent in your report. Additionally, I think it has been achieved in one of the most difficult, highly competitive industries in the world. My sincerest best wishes.
  • Your annual report is certainly an outstanding presentation of interesting and diversified operations. I read it from cover to cover and want to compliment you and the other decision-makers on a job well done.
  • Someone obviously deserves a lot of credit for the evident stability and paced growth of earnings detailed in your latest annual report. Since the man at the top gets the blame when things go wrong, the praise for the good should belong to you as well. Sincerest congratulations.
  • I know you must be well pleased with the results reported in your latest annual report. My best wishes to you and your associates.
  • As a happy and proud stockholder, my heartiest congratulations on a fine year and quarter just past.
  • Congratulations on a successful year-end result. Your dramatic increase in earnings over the previous year is astounding. I’m afraid some of the rest of us are going to be scrambling this next year.
  • Be specific in your praise, mentioning at least one detail about the company’s achievements.
  • It appears the Casper project will present a great challenge for the coming year. Best of luck with it.
  • I am delighted to see the extent of your participation in the Asian project. You have the dedicated management and special equipment that will prove this a success.
  • I thought your letter to the shareholders was very informative; it outlined your policies very clearly with regard to the lending operations.
  • I have to say I was somewhat bemused by your taking over the treasurer’s role while you were looking for a CEO. My hat’s off to you for that three months.
  • I noted the impressive increase in new work contracted in the second quarter. This amount of backlog, with your new bidding procedures, certainly bodes well for the future.
  • I was delighted to see the new recruitment policies we discussed last year are paying off handsomely.
  • I agree with your statement that…
  • I was especially interested in some of your comments about profitable contracts and your shying away from the “monuments.” That philosophy is close to our own.
  • I want to compliment you on the quality of your stockholder and employee publications in general. I see a lot of these, and I think yours are as good as the very best, which I’m sure are in many cases much more costly to produce.
  • Congratulations to you on acquiring Spencer Inc. The transaction makes a really logical “fit.”
  • I’d like to compliment you on the brightness of your photos. The offshore pictures and the photographs of the Arctic were of particular interest to me. In fact, I felt cold all over.
  • I think your new design services will really broaden the capabilities of your company, and of course, you already have such a fine reputation in related fields.
  • Your earnings look very good indeed. I hope some of the new business and the backlog will all be profitable. Volume is important.
  • You and Frank and the others are doing a fine job, and it looks to me as though you have turned things around–particularly in the software division.
  • Be sincere; effusive flattery sounds stilted and insincere.

Example 1: Annual report achievement letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Jean:
Congratulations on your outstanding annual report. And I don’t mean only your financial results!
The report itself is an impressive document that reflects well on your management skills. The balance of text and photographs was good. I was especially impressed with the description of your various product lines. Your company being so varied, such a series of short descriptions could easily turn into a laundry list. Instead, these descriptions molded themselves very nicely and gave the reader an excellent overview of your varied interests.
Believe me, I know how difficult such reports are to write. Congratulations again.
Sincerely,

Example 2: Annual report congratulation letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear John:
Thank you for sending me a copy of your annual report. It looks as though you had a great year and one of which you can be very proud.
I was especially interested in your emphasis on foreign operations. On a much smaller scale, of course, we have a problem at Belton determining how much we should emphasize domestic versus foreign activities. Sometime I’d like to talk that over with you.
Hope to see you soon when you’re in Atlanta again.
Sincerely,

Example 3: Sample of congratulation letter on outstanding annual report

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Max:
I read your annual report with particular eagerness this time. The results you are getting are excellent, and I know this is a source of great satisfaction, particularly under the prevailing circumstances of strain and wear that seem to be the rule in most companies in the industry at this time.
It’s always a pleasure to work with you and your staff. Please call on us any time we can be of service. All good wishes.
Cordially,

Example 4: Compliment letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Jolene:
I continue to be amazed, but also quite pleased, at the growth and performance of Hartford International, and I congratulate you most heartily on the leadership you have offered in the aerospace industry.
With every good wish for your continued success.
Sincerely yours,

Example 5: Congratulation business letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Kenneth:
I’m glad to see your company’s results are so strong. Last year was obviously a very good year for Hadley International, and it looks like 19– will be even better.
I must confess your comment about there being “more sure profit in our backlog than at any time in the company’s history” has me a bit envious!
Cordially,

Condolences — Comments Off on Condolences
24
Nov 10

Condolences













Guidelines : Condolences

Condolences to Business Associate upon Death of a Loved One
Guidelines and Alternate Phrases

  • Express your regret over the death but avoid going into the details of the illness or tragedy, its consequences, or how you heard of the incident.
  • The news of Vera’s death came to me early yesterday morning. I was overwhelmed with sadness.
  • We regret so much the news about your wife’s illness and death.
  • Our entire staff has asked me to express to you our sincerest sympathies in the death of your husband.
  • Our thoughts are with you during these days of sadness. We were so sorry to hear of your grandson’s accident.
  • We would like to extend our deepest sympathy in the loss of your mother.
  • I can’t say how shocked and saddened I was to hear of your husband’s illness and sudden death. Please know my thoughts are with you during this time.
  • I wanted to drop you a note to let you know I share your grief in Ron’s death. I will miss him so much.
  • Although Mildred’s illness was a lengthy one and her death not unexpected, that does not lessen the grief we all feel at her passing away.
  • Please accept my deepest sympathy in the death of your mother, of whom you spoke so affectionately and so often.
  • Frank, my prayers are with you in this tragedy. Although words are of little comfort at a time like this, please know we are thinking of you daily.
  • My thoughts have been with you almost continually since I heard the news of your wife’s death. I am so sorry.
  • Marge, I can’t begin to tell you how sorry we are to hear about Paul. We will miss him so much.
  • Margaret’s death overwhelms me; I just can’t seem to comprehend the loss.
  • We heard of the plane crash last Monday but didn’t learn Tom was a passenger until late last night. We are so sorry.
  • I was so sorry to hear about your husband’s death. You must be devastated by the news, and we want you to know we are thinking of you in this difficult time.
  • Please know our thoughts have been with you ever since the word came about your son and his family.
  • Honor the loved one by offering some specific praise. When you’re unacquainted with the deceased, you may simply pass on complimentary remarks from others (even the recipient of the letter). Such comments help the reader to praise the loved one and to work through his own grief.
  • Freda’s pleasant attitude was contagious to us all.
  • Silvan’s talent was exceeded by very few professionals in the industry.
  • His leadership and direction for the department went unquestioned. We had that much respect for his judgment.
  • We wish we had other employees like her, those who give their best every single day and don’t care who gets the credit for the results.
  • I never heard her complain about anybody’s work or attitude while here. That in itself is remarkable.
  • Although a quiet person, he was always listening for opportunities to support our ideas when the occasion arose.
  • Although Ellen was never a “life of the party” person, her thoughtfulness ran deep. When she did offer her opinion, her ideas were always well grounded and sensible. We depended on her a great deal.
  • She was thorough, capable, and courageous.
  • To the very end, we never heard her offer a comment that indicated she felt sorry for herself and her circumstances. She loved her family and every minute of her life with you.
  • She spoke so frequently around the office of you and her children. You three were the light of her life. That must give you some comfort she felt loved and loved you in return.
  • Although we did not have the opportunity to meet your daughter, we’ve heard you say the relationship was a close one. You can be grateful for that love between you and those memories.
  • I’ve heard you comment often about how supportive Mac was when you had to travel so much with your job. He must have been the kind of understanding husband most women hope to have.
  • She was always so pleasant and helpful to me the times I found it necessary to phone your home after hours.
  • The photographs you have on your desk reveal what a beautiful young woman she was. I know she understood how proud you always were of her achievements throughout her schooling and beyond.
  • Although I didn’t have the privilege of knowing her personally, those in the office who did work with her have frequently commented on her delightful sense of humor.
  • Though somehow our paths never seemed to cross through the years, I heard of her achievement from numerous sources.
  • From all those who have mentioned the shocking news around our office this week, I gather their admiration for Frank ran deep.
  • Even though I didn’t know your father personally, I don’t have to go far to hear others speak of him so fondly. Evidently, so many, many people valued their association with him through the years.
  • Offer any help you or the organization can provide, but be specific. General offers (“if there’s anything I can do to help”) sound insincere.
  • If we can help with any hotel arrangements for out-of-town relatives traveling to the memorial service, let us know.
  • If I can provide assistance through our legal department, please call on me.
  • I’m sure the estate details are complex and varied. If you need assistance, we have an expert on staff who can possibly offer you advice when the time comes to make further decisions.
  • If we can provide temporary assistance for the children’s care while you must be out of town, both Joan Black and I are free for the weekend. I’ll phone you later in the week to see what you decide.
  • If you feel the need to get away for a quiet rest during the coming months, please phone me; we have a house on Lake Livingston we’d be glad for you to use.
  • If you’d like me to notify specific clients and colleagues you’ll be away from the office for a while, I’d be more than happy to help in that small way.
  • Let me know if there is any major project on your desk that can’t wait for your return, and I’ll be happy to cover for you. My home number is 234-5678.
  • Mention any memorial you are making on behalf of the deceased such as flowers, a book, or monetary donations.
  • The flowers represent the beautiful memories Carol left behind.
  • We are sending flowers as an expression of our esteem for Ralph.
  • Gene’s portrait will be hung in our executive meeting room as a constant reminder of his leadership in our organization.
  • Our check to the museum Sherry so diligently worked to support should arrive shortly.
  • In honor of Kevin, we are forwarding a check to the American Cancer Society.
  • The flowers you have received are a small expression of the great loss we feel.
  • Please accept our small donation to the art fund as our way of saying thank you for the community pride Bill exemplified with his life.
  • We have made a donation to the American Cancer Society in Bill’s name. In some small way, we want to add to his influence in the world.
  • We’ve donated two copies of Peter Drucker’s latest book to our library in memory of Joan. Everyone interested in the leadership skills and management philosophies Joan exemplified will see her name on the book’s inside cover.
  • The flowers that will be arriving shortly are a small symbol of my great esteem for Jerome.
  • Handwrite your letter on personal stationery to add a warmer touch.

Example 1: Condolences Letters

Date
Dear Conroy:
The Atlanta office called this morning with news of your wife’s tragic accident. I am so sorry.
During our recent time together at the Orlando convention, I recall your breaking away early from our dinner several evenings to phone her. You two must have been very close, and it should give you some comfort that you made such an effort to stay in touch with your family as often as possible even while traveling.
Please don’t worry about the upcoming appointment we had scheduled for next month. Your schedule, I’m sure, will need to be re-worked, and I can get any necessary regional reports from other sources.
I’ll pray God’s comfort for you and the children in this time.
Sincerely,

Example 2: Sympathy letter

Date
Dear Ms. Pelena and Children:
We want to express our deepest sympathy for the death of your husband and father. The heart attack was such a shock to us all in the office that we have gotten very little done since hearing the news.
In our office, Bob was the one individual whom everyone got along with and enjoyed having around, no matter the occasion. Whether it was his constant reminders to drive carefully as we left the office, his welcome-back hug after our vacations, or his “now if I were in your shoes” advice on career moves, he acted like a father to us all. We will miss him.
As a small gesture of our admiration, we are sending a donation to the Heart Fund in his honor. Our thoughts are with you during this difficult time.
Sincerely,

Example 3: Condolence letter to a co work

Date
Dear Ms. Phillips:
Tim Johnson mentioned in our staff meeting this morning your husband had just passed away after such a long illness. Please accept my sincerest sympathies.
I’ve heard others around the office who knew him comment on his jovial nature. They also recall your telling of so many weekend golfing tournaments in which you both participated. I understand he was quite a golfer and made the game enjoyable for all who played with him. You will miss him terribly, I know.
We have asked Margie Turner to take over the pending projects on your desk. Take the time you need.
Sincerely,

Example 4: A letter of condolence

Date
Dear Mr. Graves:
I heard of Mary’s death on the TV news as soon as the hospital released the list of those involved in the accident. I want you to know how sorry I am; words can’t express, I’m sure, how much you will feel the loss.
Although I didn’t work closely with Mary, she had a fine reputation as a talented engineer who had contributed greatly to our organization. Her project team frequently commented on her creativity, her knack for reading a client’s mind, and her willingness to work long hours to get the job done. I’m sure she was an equally devoted wife, mother, and friend.
We are sending flowers as a token of our memories of her. Please accept our sincere sympathy on your loss.
Sincerely,

Example 5: Sample letter of condolences for death

Date
Dear Mrs. Glover,
I was so sorry to hear of Frank’s heart attack and sudden death. He was a person who always had a smile on his face and a word of encouragement for those around him. His can-do attitude about anything assigned to our group became contagious in the company. He was always available to us and showed a willingness to help in any way he could. Day in and day out, he showed the kind of motivation and leadership all of us on his staff so much admired.
But even more than that leadership position, I have always valued my close and friendly association with Frank. There is for most people that one special individual who becomes a mentor, offering guidance, introductions, inspiration, encouragement, solace over failure, and, most importantly, an example of success. For me, Frank was that person.
As a memorial to his leadership and friendship, we have had his latest photo (that from the annual report) framed and hung in one of our conference rooms on this floor. We will not forget him.
In deepest sympathy,

Example 6: Condolences sample letter

Date
Dear Mr. Paton:
Last week while attending a management meeting in Hartford, I heard your father had passed away after a long illness. I didn’t want to let the news go by without expressing to you how much I appreciated him during our long years together at Iowa Systems.
With any new job, there are always difficult adjustments, relationships that cause conflict, and assignments that build stress. I had my share during those first few years, and your father was the individual who offered encouragement, support, and even advancement opportunities and referrals when it was within his power to do so. More than that career advice and networking, he became my friend, with all the camaraderie that label entails. Even though we hadn’t stayed in close contact since his retirement, I drew great comfort in knowing he “was there” for me should I need to talk. My only great regret is I didn’t phone him more often in his last year or two.
Would you please express my sympathies to your other family members?
Sincerely,

Example 7: Condolences letter examples

Date
Dear Mrs. Marks,
We were distressed to hear from Brian Ellis that Jim had passed away after such a long illness.
We knew Jim to be energetic, enthusiastic, and a highly motivated employee–constantly looking after the company’s welfare. He worked as an inspector, a supervisor, and finally general manager, doing a splendid job at anything we assigned him. A company is only as great as the collective employees who represent it and give it purpose and meaning. Jim comes foremost to my mind in being that kind of representative.
I also know with certainty he was that kind of devoted husband and father. Please express my condolences to your sons.
All of us at Appleby share with you in your loss. Flowers from the office staff should be arriving shortly. Please accept this as a small token of our sympathy and a tribute to Jim and the fond memories he left with us.
Sincerely,

Example 8: Consolation letters

Date
Dear Jerry,
I have heard of your father’s death from several sources during the last two days. I am so sorry. Even though your dad retired some time ago, he maintained his friendships with people in the industry he’d known all his working life.
Many people seem to “fade away” after they retire, but that certainly wasn’t the case with your father. He had such a pleasant personality he created an image in people’s minds that endeared him to them for years. His name frequently comes up in office conversations and “story swaps.”
It must be a great comfort to you to know your father realized your deep affection for him. The newspaper clipping noted he had 16 grandchildren and four great-grandchildren. Youngsters need heroes and role models today; please tell them from one who knew your father well that their grandfather had the respect and admiration of all who knew him.
In deepest sympathy,

Example 9: Sympathy condolence letter to colleague

Date
Buren,
Joe Smith called me early this morning to tell me of your father’s death. Although I heard of the tragic crash from news reports, I had no idea your father was on the plane.
Often I’ve heard you speak of the great weekend trips to your father’s lake cabin and the enjoyable times you spent together. I know the loss must be overwhelming to you at the moment. Please accept my deepest sympathy.
I’ve asked Harold Jarvis to take over all unfinished projects on your desk so you can take all the time you need to handle details at home.
Sincerely,

Example 10: Example of Condolences

Date
Dear Mr. Hartford,
We learned of your son’s death when one of your customers, Abrams Milo, called on us this morning. Although we have not worked with your son personally, we have heard from many sources he was well-respected among his colleagues.
Of course, his contributions to the community are known by anyone who has lived in the city for any period of time. Our community needs many more giving individuals like Jack–those who work and don’t care who gets the credit for their achievements.
Jack’s company has served us well, and we know that excellence stems from his leadership and tenets of management. Our sympathies are with you in this loss.
Sincerely,

Example 11: Condolences

Date
Jack,
Our department was so sorry to hear of the automobile accident and Eva’s death. I remember meeting her at the organizational Christmas banquet last year and, at that time, thinking what a warm, intelligent person she was. In fact, we talked of your plans to move into the position you now hold. From what you’ve said of her, too, I know she must have provided inspiration, meaning, and emotional support in so many of your career accomplishments. I can only imagine what a great loss this will be to you and your two boys.
All of us here in the office want to express our sympathy by making a contribution to the American Heart Fund in her name. If you can think of anything we can do as far as notifying other colleagues or clients, please let us know.
Sincerely,

Commendations — Comments Off on Response To Commendation
24
Nov 10

Response To Commendation




Guidelines : Response To Commendation

Responding to Commendations
Guidelines and Alternate Phrases

  • Acknowledge your pleasure in receiving the commendation.
  • Thank you for letting us know of the exceptional service you received in our hotel.
  • We are so pleased you received your merchandise on time and at a reasonable cost. As you noted in your letter, Jeff Herman cares about customer service.
  • We appreciate so much your time in dropping us a note about how well Mark Jones took care of cleaning your damaged apartment last week.
  • This morning’s mail brought your letter and a smile to our face.
  • How nice of you to write and let us know of the manner in which Nell Johnson has been servicing your account. She’s been with our organization for 12 years, and her comprehensive knowledge of the business certainly works to the client’s advantage.
  • Commendations such as yours of Margaret Frazier’s help on the Boyton property certainly contribute to management’s morale in our slowing economy.
  • Thank the reader for taking the time and making the effort to let you know about the exceptional service.
  • Your letter took time, and we appreciate your letting us know of your experience here.
  • Your effort in dropping us the nice letter is appreciated.
  • Thank you for writing to let us know how we’re performing.
  • Feedback such as yours–though time-consuming for you–is an invaluable part of our staff training. Thank you so much.
  • We appreciate your time in writing. Although we want our excellent service to be commonplace here, we do appreciate knowing our customers recognize the extra efforts.
  • Promise to pass on the comments if they were intended for subordinates or other colleagues.
  • We will let Mr. Hartford know of your letter.
  • We will pass on your comments to both of the employees involved.
  • Thanks to you, they will have a nice day when we call them in to commend them on the effort you mentioned in your letter.
  • Such letters in their personnel files mean a great deal at review time.
  • We like to reward our employees for looking after the customer’s needs in an exceptional way. Your letter helps us take note of these efforts.
  • We have mentioned your comments in this week’s staff meeting. Be assured they were meaningful and much appreciated by those involved.

Example 1: Response to commendation letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Rae:
Thank you for your kind remarks about one of our employees, Ms. Sandy Vermuellen. It’s nice to know you have taken the time from your usual tasks to acknowledge Ms. Vermuellen’s attention to good customer service. We agree she exercised sound judgment in handling your communication needs at such a late hour. We’re equally pleased the matter turned out so well for you with your client.
I can assure you we value Ms. Vermuellen as an employee and will let her know of your nice comments.
Cordially,

Example 2: Response to apprecaition letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ms. Monroe:
I received your letter about Gustavus Emory’s actions on the TRAB project in Miami last month. We agree with you wholeheartedly he has accomplished much in a very demanding and critical situation. Yes, he was entirely responsible for the success of the work, and we have placed your letter of commendation in his personnel file.
We also want to take this opportunity to thank you for writing to let us know how the community feels about the completion of this project. Those displeased are always most vocal, and the “average” citizen tends to be silent when things are going well. Thank you for voicing your support. Our day is brighter because you wrote.
Sincerely,

Commendations — Comments Off on To Your Own Staff
24
Nov 10

To Your Own Staff













Guidelines : To Your Own Staff

Commending Your Own Staff
Guidelines and Alternate Phrases

  • Begin with your overall commendation for the reader’s effort, attitude, or results, and then get specific in your praise.
  • If you’re learning to ride a horse, and you fall off, you must climb right back on and try again. It appears that’s just what you’ve done. Your sales record has never looked better–your sales in July were 20 percent above quota!
  • Under your excellent leadership, the team has continued to shine as the most capable of the region. Your record of completed projects is outstanding.
  • Thank you for your empathy, sound judgment, and skill last week in handling the unfortunate situation at the Cordell site. With no time to prepare, you immediately took control of the dazed visitors, minimizing the potential for panic and even legal liabilities.
  • I want to commend you on the excellent job you did in evaluating our recent purchase of property in the Allen community. You exhibited unwavering commitment to the stated goals while aggressively pursuing a new way of looking at the revenue potential.
  • Although my work involvement with you is now limited, I can honestly say your comments to us have always been especially timely and constructive.
  • The technical expertise you brought to the job was remarkable.
  • The professional manner in which you conducted yourself at the project meeting with the client had a very positive influence on a job that was in deep trouble from the outset.
  • The excellent quality of the work you did is unlike anything I’ve encountered here at International.
  • You have made an excellent contribution over the year to business growth, leadership, and customer satisfaction. Unsolicited favorable responses about our services have doubled.
  • Your explanation and diagnosis was the best I’ve ever heard on the subject.
  • You have been instrumental in establishing the necessary credibility with the client.
  • We have achieved several wins specifically because you are on our team.
  • Be informal in tone; think of your memo as a warm handshake or the proverbial slap on the back.
  • Include names. People, not departments, do work. They like to know you recognize their individual achievements and contributions. If you have many people to be commended, at least include their names in a distribution list.
  • Avoid any negative comments about the situation that may detract from the praise. For example, if you’re commending the reader for an excellent proposal presentation to a customer, don’t mention the key decision-maker didn’t bother to glance through it in the briefing meeting.
  • Stay focused on the reader and keep yourself out of the picture. You don’t want to sound as though you are tooting your own horn of leadership. Use the “you” approach rather than “we.”
  • You have certainly made us all look good.
  • Your professionalism was quite evident in this tense situation.
  • You used sound judgment that signifies clear thinking.
  • Your integrity and honesty in all such situations impress upon our customers again and again why they should return to our doors.
  • Your individual talents will always make the difference in how successful the company becomes.
  • With or without me around, you always seem to do an exceptional job.
  • You are the kind of employee who enables me to leave the office for a few days worry-free.
  • You contributed just the expertise I needed to make the project successful.
  • Don’t sound manipulative. Let your intent be to congratulate on work well done rather than to motivate to greater achievement–although commendations often do have motivational effect.
  • Don’t focus solely on benefits to the company to the exclusion of personal rewards. If you can say so truthfully, mention any personal or career benefit for the reader you think will come of the effort.
  • I’m very pleased to contribute my support to your efforts in other locations. Please call on me for any help I can provide.
  • I think this new experience will enable you to handle far more responsibilities than we’ve thus far given you. I’m looking forward to giving you other assignments that will continue to stretch your abilities.
  • I will not hesitate to recommend you in any capacity that requires your expertise and self-motivation.
  • You have the dedication and drive we like to see at Hilton Associates.
  • Such effort can’t go unnoticed and unrewarded in our organization. In my way of thinking, the sooner the better.
  • We’re looking forward to the opportunity to increase your responsibilities to match your talents.
  • We have exciting plans for your future here at Bechtel.
  • Obviously, your move to our division was the right one for you, too.
  • I hope the work has been as exciting and as challenging for you personally as it has been for the company.
  • As I hear it, you are making quite a name for yourself around here. Thank you.
  • I hope other opportunities will surface in the near future that will allow you to gain even more visibility for your efforts.
  • We will make every effort to let others in the division know you were the driving force behind the project.
  • When you can, commend with tangible rewards such as bonuses, increased commissions, public recognition (with a distribution list), or even more responsibility. Never, however, promise what you can’t deliver.

Example 1: Congratulation letter to your staff

Memorandum
TO:
FROM:
DATE:
SUBJECT: Commendation on Time-Management Skills
From your March sales reports, I see your new time-management skills have paid handsome dividends. Proper time management adds up to additional selling time, which means more closing opportunities, which, in turn, mean more sales. Overall, our team sales rose 38 percent during this month.
During our last meeting, I pointed out some of your trouble spots, such as random scheduling, delayed appointments, and paperwork. From your current reports, I see on the average you made 1.6 more calls per day and all weekly paperwork was submitted on schedule.
You learn quickly; I’ll be expecting even greater things in April.

Example 2: Memorandum for commendation to your own staff

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Silvia:
I want to express my sincere appreciation for the outstanding manner in which you have performed your usual duties in recent weeks in addition the responsibilities for the day-to-day operations since Tim Nizte’s sudden resignation.
Your cheerful demeanor and enthusiastic personality, combined with an exceptionally positive work ethic, have won you the respect and admiration of your co-workers. We all noted the long hours required to cover the extra telecommunication equipment installations and the accompanying operator training.
Especially, I want to recognize how you flawlessly orchestrated the April 5-6 Region IX management meeting. Your meticulous attention to every travel and meeting site detail made this function a totally enjoyable and productive session for the 28 managers who attended. This was, by far, the most successful meeting in recent memory.
Please accept this letter as a slightly more tangible expression of the esteem and gratitude with which I view your work here at Hartbro.
Sincerely,

Example 3: Encouragement letter to staff

Memorandum
TO:
FROM:
DATE:
SUBJECT: Mounting Sales of Tractors
Ted Box has reported to me that you have been successful in selling seven TR 2000 tractors during February. My congratulations on this outstanding achievement.
I know this kind of result takes a good deal of planning, time, and creativity to tailor your sales presentations to the specific customer’s needs.
Your effort in attending the “closing” seminar in San Francisco, I’m sure, has much to do with your present success.
Please know we recognize and appreciate outstanding work such as this.

Example 4: Sample letter of commendations to your staff

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Marty:
Congratulations on winning over Fenton Lybrand, Inc. I understand the key players over there had all but taken our proposal out of the running until you initiated the series of meetings for all three levels of management involved in the decision.
Those on our own team who sat in on your presentations told me your technical knowledge of the AATC configuration and the potential applications for their software choices made Fenton Lybrand take notice. I know such technical presentations can be overwhelming for lay decision-makers, so obviously you had the correct mix of technical information and day-to-day operational benefits.
Please pass on my compliments to Shirley Tellspen and Drew Howard for their support in actually drafting the proposal.
As you can imagine, several senior executives have been watching the progress of this effort during the past 18 months. I plan to see you and your team get the recognition you deserve.
Sincerely,

Example 5: Staff performance letter

Memorandum
TO:
FROM:
DATE:
SUBJECT: Outstanding Job at the Oakland Data Center
Gene, you and your people have done an outstanding job in working together to solve the problems we encountered at the Oakland Data Center last year. I have had many comments from my customers lately on our improved reliability and customer service. Universal Corporation has been especially complimentary about our services.
Special thanks to Joe Smartley, Lisa Henry, and Mary Johnson. Keep up the good work.

Example 6: Commendation templates

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Silas:
On behalf of the organization, I thank you for your time and effort in resolving the five-month Drayton situation. Drayton is a very technical and demanding customer. Through your continuous efforts in helping them to identify and correct their diagnostic procedures, they are now aggressively purchasing our newest products.
Additionally, our suggestion to them to stay current with maintenance has significantly improved their operations, and they have the productivity figures to prove it.
We appreciate your follow-through and sincere commitment on the customer’s behalf. Employees like you keep us in business.
Sincerely,

Example 7: Commendation on time-management skills

Memorandum
TO:
FROM:
DATE:
SUBJECT: “Scheduling for Success” Campaign
Such enthusiasm as you have been able to generate in your staff in launching the “Scheduling for Success” campaign is contagious. You have implemented an effective method for coordinating our publicity efforts.
And to top off the practical advantages, the staff seems actually to understand the intricacies of the process; their own follow-up divisional campaigns suggest they have really “bought into” your theory.
Rest assured a bonus will be forthcoming later in the year. Until then, a 21-gun salute.

Example 8: Staff performance letter

Memorandum
TO:
FROM:
DATE:
SUBJECT: Twenty-five Years Service Award
I am pleased to enclose with this memo a Service Award Certificate to commemorate your 25 years of service with Benington’s.
Our good reputation in the community is based upon the loyal commitment of our employees. In fact, in a recent phone conversation, one of our few “complaining” customers remarked about your concerned efforts in righting our invoicing error. It seems having you on staff was one of the few things in her estimation we’d done right!
Along with this honorary recognition to display on your office wall, I thank you sincerely for your efforts on behalf of the company.
Best wishes for many more years with us.

Example 9: Letter for Staff performance

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Monty:
Thank you for your invaluable help on the communications committee this past year. Through your hard work and commitment, we have gained increased readership for our publications, on-time delivery, and greater advertising support.
I’m sincerely grateful for your contribution of time and talent. Many of us were aware of the three or four long weekends you devoted to the project, not to mention your expertise in interviewing. We are grateful for your hard work.

Regards,

Example 10: Staff letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Al:
Please accept these two Hammerheads tickets as a personal token of my appreciation of the fine job you did on the Markwardt work request for the 1012 building brace removal. Your solution was inexpensive, timely, and, best of all, exactly what the customer needed.
Performance like this is what the operating departments see as proper support of their business needs, and I commend you for your effort. Thank you for making us look good.
Regards,

Example 11: Letter To Your Own Staff

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Kimberly:
Marvin informed me this morning that through your efforts we have set a new record for cash-posting timeliness in April…100 percent in three days. Even more impressive was the fact 94 percent were posted on the first day. These are outstanding results, and you should take pride in them!
As you know, our objective around here is to make Varvaughn the best water-purifying company in the world. It is with individuals such as you that we will make this happen.
You’ve set the standard for everyone else to follow!
Yours Truly,

← Older Entries
Newer Entries →