[tab name=’Guidelines’]

Guidelines : For Hospitality

Thank You for Hospitality

Guidelines and Alternate Phrases

• Mention the event or circumstance during which you were treated so well.
• You made our week in Atlanta so memorable!
• Thank you so much for your hospitality last week in hosting our operations people in your facilities.
• The tour you and your staff provided during our recent trip to Philadelphia was the highlight of the convention week. What an enjoyable Saturday!
• Thank you so much for agreeing to host our NSA chapter meeting in your facilities, particularly on such short notice and with such class!
• Elaborate specifically about what the individual did to show thoughtfulness and make the occasion particularly enjoyable or memorable. How did he or she spend extra time, money, or effort on your behalf?
• Mention your eagerness to reciprocate, if appropriate and sincere.
• We will be eager for our turn to show you such a nice time.
• Won’t you let us know when you plan to visit our city so we can reciprocate your hospitality?
• We’ll look forward to an opportunity to return your thoughtfulness.
• We’ll look forward to a time when the tables are turned, and we can show you such a good time.
• Needless to say at this point, we had a wonderful time. When can we host your group in our city?
• We’d love the opportunity to show you our facilities and treat you to a cookout here.
• I look forward to getting together with you at our club soon.
• I’ll be phoning next month to see if I can take you to lunch.
• Marge will give you a call in October to see if we can meet for dinner at the conference–as my guest this time.
• It was nice of you to think of us; we’ll be in touch soon to see if you can join us for dinner and dancing.
• We plan to stay in touch and be of service to your staff in any way we can.

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[tab name=’Example 1′]

Example 1: Hospitality thank you letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Palan:

Thank you so much for our warm reception and your gracious hospitality on our recent Malaysian tour.

Without your advice and constant attention to detail, we would not have enjoyed ourselves nearly so much. Your rapport with the business community was obvious as you were able to provide introductions to all the distributors we wanted to meet.

But more than the business arrangements, you were so considerate of helping us make the best use of time to see the country and learn more of the Malay culture. Taking us to dinner all three evenings at the most elegant restaurants, I’m sure, took you away from your family. Please express our appreciation to them also for allowing us the extra time to visit with you and your colleagues.

Would you please plan on letting us show you our state when you attend next year’s NTS convention here? Thank you again for such an enjoyable, as well as profitable, time with you in your country.

Sincerely,
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[tab name=’Example 2′]

Example 2: Cover letter for hospitality

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Fred:

On behalf of the Froston project team, I want to thank you for the time you took to organize and host our tour of your plant on April 8. The tour and commentary were informative and made valuable use of our limited time. Special thanks are in order for scheduling Mike Wilson to answer questions and for providing our lunch at the plant cafeteria.

The visit helped our co-op trainees to understand, through education and hard work, that opportunities for career success are available to them. Additionally, our students who are studying engineering and computer science found the tour particularly meaningful.

Again, thank you for making our visit a memorable and encouraging experience for all of us. You can be sure the communities and families of these students will hear of your hospitality.

Sincerely,
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[tab name=’Example 3′]

Example 3: Thank you letters hospitality

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Sharon:

Thank you so much for permitting me to drop by your home to tape the script for my audition for the training video. I never expected you to go to so much effort in preparing such delicious snacks and in having arranged your schedule to give me so much of your time.

The tape is just perfect for my purposes–your personable way of speaking has made learning the dialect so much more enjoyable and certainly much easier. My drama character, Gloria, is blossoming into a true-to-life Texan, thanks to you.

Most sincerely,
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[tab name=’Example 4′]

Example 4: Thanks for your company

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Joan,

I appreciate so much your hospitality in including me in the Alejando party last weekend. As you know, these sessions provide a unique opportunity for a banker to meet new people and continue contacts with existing construction friends. (I trust you don’t mind my using your hospitality to this end.) I must add I took particular pleasure in meeting Bob Hart, an interesting fellow from Peru. It seems we have many mutual friends there.

You always give such attention to your guest lists in an effort to make us all comfortable–not to mention the lavish buffet.

Thank you again for including me. I’ll look forward to having you join me as my guest sometime soon.

Best regards,
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[tab name=’Example 5′]

Example 5: Business hospitality thanks letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Benton:

The reception for Dr. Harris and his wife provided just the opportunity I’d been wishing for to renew all my acquaintances with Universal. Some of the attendees I met for the first time, of course, due to your growing staff. I must say, after having talked with some of them at length, you have hired some of the best in the industry.

But the most enjoyable part of the evening was swapping “remember whens” with familiar faces. It was so thoughtful of you to invite my wife also. Because she had accompanied me to so many company functions in the years I was with you, she met and visited with nearly as many old friends as I did.

Let’s not let the renewed relationship lapse again. Could we count on meeting you for dinner at Tony’s the weekend of August 6? I’ll phone you later in the month to see what your schedule looks like.

Cordially,
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[tab name=’Example 6′]

Example 6: Hospitality thank you

Memorandum

TO:

FROM:

DATE:

SUBJECT: Florida Hospitality

Harvey, just a note to say thank you for your hospitality while I was soaking up the sunny southern atmosphere and doing my homework in learning to fine-tune a MOG system. Do tell your wife thanks for giving up her evening alone with you and joining us for Tuesday night’s “fiesta.”

Please let me repay the favor when you’re out our way next fall; I know of a skeet-shooting range you would enjoy. If you let me know a day or two in advance, I’ll make the arrangements.

Thanks again.
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