[tab name=’Example 1′]
Example 1: Letter to employees on smoking policy
Memorandum
TO:
FROM:
DATE:
SUBJECT: Smoking policy
In response to numerous suggestions by employees throughout the company, the western half of the courtyard in Building C will be designated as a smoking area. All buildings will remain smoke-free, as will the courtyards in buildings A and B, as well as the eastern half of the Building C’s courtyard.
The company will provide ash receptacles for the smoking area. Patrons of the smoking area will be required to clean up the area each week. Company resources and money will not be devoted to having the janitorial service keep the smoking area clean.
If you have any questions please contact Jo Dworniak in personnel services at extension 555.
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[tab name=’Example 2′]
Example 2: Free workplace policy
Memorandum
TO:
FROM:
DATE:
SUBJECT: Cigarette machines
There have been some reports of minors purchasing cigarettes from the cigarette machines in the plant break room. If true, this reflects poorly on both our company and management.
Effective Monday, December 1, the cigarette machines in the plant break room will be removed. Considering that our entire plant is now a smoke-free workplace, there is no need for them.
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[tab name=’Example 3′]
Example 3: Announce the smoking policy
Memorandum
TO:
FROM:
DATE:
SUBJECT: Closure of smoking lounge
The smoking lounge on the fourth floor will close this Friday, June 30. Though we have entertained much discussion and debate, we made our decision based on increased health liabilities and our desire to have a more productive workplace.
Obviously not everyone will be happy with this decision. Let me remind you that smoking is still permitted outside of the building. My thanks in advance for everyone adhering to and respecting this change.
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[tab name=’Example 4′]
Example 4: Smoking fines to employee
Memorandum
TO:
FROM:
DATE:
SUBJECT: Smoking fines
Any employee caught in violation of our smoke-free workplace policy will be fined $25 for each offense. The following actions constitute a violation of this policy:
• Smoking in restrooms
• Smoking in the break rooms
• Smoking within an individual’s office or meeting room
• Smoking in the stairwells or elevators
• Smoking along the entrance walkway
As a concession to those employees who smoke we have designated the eastern side of the building as a smoking area. Please observe the guidelines of the smoke-free policy and save yourself some money.
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