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Example 1: Personal information update letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Company directory and personnel files update

We are in the process of updating our inter-company directory and personnel files. Please review the name, address, telephone and personal information attached to this memorandum. If there are any changes or corrections that need to be made please note them in the space provided below. Do not mark on the attached form.

Also, please note how you wish your name to be listed in the inter-company directory. Only your full name, title, department, and telephone extension will appear. No personal information will be published.
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[tab name=’Example 2′]

Example 2: Request letter to employee for personal file

Memorandum

TO:

FROM:

DATE:

SUBJECT: Update on information request

Several employees still have not returned the personnel information update form. These forms were due in the employment office by Friday of last week. To date we are still waiting to receive more than 50 forms.

If these forms are not received by 5 p.m. this Friday, your name will be published in the inter-company directory as currently listed.
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