[tab name=’Guidelines’]
Guidelines : From Employee Leaving
Farewell from Employee Leaving
Guidelines and Alternate Phrases
- Inform the reader in a positive, upbeat manner you are leaving your present position.
- I’m writing to let you know of my good news. I have recently had an opportunity to…
- On August 6, I will be transferring to the Atlanta service center, an exciting new challenge.
- Jack, next week I’ll be a beginner again–I’ve accepted a position with…
- Jack, I wanted you to know I will soon be leaving Upjohn here to assume a new position at the Kansas City site.
- I am currently planning to begin a new position as director of admissions at the University of Alabama.
- I’ve had a change of career plans–effective May 1, I will be impersonating a sales rep. What do you think of my chances for success? Seriously, I wanted to say good-bye to you and ….
- Mention who will be taking over your responsibilities if the reader will need to continue the relationship with your employer. For example, a vendor may want to know who the new contact within the company will be.
- Jack Gordon will be your new contact for further orders.
- In the future, you should call Lisa Smith to coordinate the workshops for your organizations.
- I’ll be replaced by Mike Treadwell, who will very capably service your account when you have needs or questions.
- Tom Posten will be joining the company to assume my duties, and I’m sure he will be in touch with you shortly. As I understand it, Tom has been in mechanical engineering for 10 years, and I’m sure will be more than qualified to handle all your needs.
- Your new company contact will be Sarah Hughes. Sarah has heard me speak of you often and is very eager to meet you and find out more about how you can work together.
- Express your appreciation for the association, being specific about the benefit or value either to you personally or to the company.
- I’ve valued tremendously my association with Wellington and the growth opportunities here.
- I’ve appreciated so much the opportunity to work with each of you in the manufacturing and production areas.
- I’ve appreciated working with you on the various projects that have produced such fine results for both of us.
- The company has certainly invested heavily in my training, and for that I’m especially grateful.
- The hours have been long, but the work has been so satisfying.
- You have contributed significantly to my skills and my philosophy of management.
- Your contributions have been invaluable to my sales success.
- Our discussions over the years have been so helpful to me in charting the waters of design and production on many new product lines.
- I can’t think of a client relationship I’ve enjoyed more. Your investments are with a sound company, and I pledge to leave you in good hands.
- The stimulating chats we’ve had in your office have been very helpful to me in formulating my own management philosophies. I count myself very lucky to have been associated with you and your staff.
- The trips on which I accompanied you to our annual conventions have been some of my most memorable times at Hightower. Thank you for your guidance and friendship.
- Mention any plans to stay in touch.
- I’ll drop in on you from time to time.
- Let’s have lunch after I’ve gotten in with both feet–I’ll be able to present you with a “case study” for analysis and advice.
- Keep me on your mailing list for the newsletter.
- Call me whenever you’re in my area so we can have lunch.
- What schedule can we arrange for updates? I want to keep up on what happens with you.
- Keep me posted on the happenings in your life, and I’ll do the same. I’ll save a free evening at the next ICB convention.
- Don’t forget to keep me posted on your own comings and goings.
- I’ll be in touch with Margaret in my new job; she’ll be sure to keep me updated on what’s happening in your life.
- I’ll plan to keep my eye out for your name in the trade journals.
- My ears will perk up for news of you around industry gatherings.
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[tab name=’Example 1′]
Example 1: Farewells letter to colleagues
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Kathryn:
As you may or may not have heard, I will be leaving Herrington-Dale on September 1 to begin my own consulting business. That experience may be a “dream come true” or a nightmare–depending on my success or failure.
Whichever way things turn out, I don’t want to leave without telling you of your contributions to my career. The training offered here has been exceptional, and with diligence you have mapped out the formal training programs beneficial to me and managed to see I got into each one. Additionally, just observing your management style has been an excellent on-the-job case study of course principles. You’ve kept the work challenging and the interactions pleasant. Thank you for providing this working environment that has nurtured my inclination to start and manage my own company.
I’m sure I’ll be phoning you from time to time for advice as I consult with clients who demand and deserve as much as clients here at Herrington-Dale.
Sincerely,
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[tab name=’Example 2′]
Example 2: Goodbye letter to all staff
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ms. Fincher:
I will be leaving Betmax Limited on June 12 to pursue my own consulting work in the area of financial systems.
The central employee relations functions now coordinated by my department are being decentralized into divisional activities. The names of your new contacts within the divisions are provided on the attached sheet.
I’ve enjoyed working with you in the HR support function and think we together have recruited and trained some very talented employees. I look forward to other, similar professional relationships in the future.
If I can help you in any way after June 12, please call my old number, and Sharon Alexander there will be able to provide you with a new number where I can be reached.
Cordially,
[/tab]
[tab name=’Example 3′]
Example 3: Farewell letters example
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
To All the Staff:
The rumor is true; they have finally kicked me upstairs so you people here can get some real work done. Seriously, although I’m excited to be assuming the position of director of nursing, I am reluctant to leave all of you who have made me look so good during the past four years.
As you may have also heard, Margaret Ellman will be capably taking over my job here, and I know you will very soon come to appreciate her expertise.
Once again, thank you so much for your support during these past years. You have given the best care possible to our patients, and I have experienced your compassion firsthand, observing time and again how much emotional and physical strength such commitment requires. I thank each of you for inspiring me to do my very best behind the scenes.
Cordially,
[/tab]
[tab name=’Example 4′]
Example 4: Farewell letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Margaret:
I am pleased to tell you I am moving on to a new assignment and will supervise our branch system in Queens County and Nassau County. The new position will be a real challenge, but I’m excited about the opportunities and new learning experiences.
I regret, however, I’ll be unable personally to introduce you to Kelley McFee, who will be succeeding me as the officer in charge of the 40 Wall Street branch. I’ve asked her to stop by and introduce herself at your convenience sometime in the coming weeks.
Although I look forward to my new duties, I do want to say how much I’ve enjoyed working with you and your associates during the last few years. Specifically, I always appreciated your taking the time to receive my calls and provide any account information I’ve needed.
I hope everything continues well for you and that I have occasion to work with you or visit socially in the near future.
Sincerely,
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[tab name=’Example 5′]
Example 5: Farewell letter colleagues
Memorandum
TO:
FROM:
DATE:
SUBJECT: Good-bye
I cannot express to you what a growing experience this job has been for me. I started out with a college degree and no “real world” experience. Thanks to your willingness to take a chance on me, I have learned the managerial aspects of a business from the ground up. In fact, I feel this company and I grew together.
Now I am excited to be a full-time mom, helping my two boys grow up.
The aspect of work I will miss most is being part of an excellent team. Some companies strive for years to find just the right combination of people. Our team seemed to work together from the start. I am honored to have been a part of it all.
I know Selina Martindale will do an excellent job of taking over my responsibilities.
You can be sure that I will keep tabs on everyone here, as you are my extended family.
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[tab name=’Example 6′]
Example 6: Farewell letter to employer
Memorandum
TO:
FROM:
DATE:
SUBJECT: My Departure
As I am sure you are all aware, I am leaving Walsh & Company to pursue my lifelong dream—opening my own consulting firm. Serving as your supervisor has been one of the greatest pleasures of my job, as it involves a teacher-mentor relationship which seems to reap its own rewards.
I appreciate your patience on my bad days and your high spirits when all was running smoothly. We always knew we could depend on each other. I have informed your new supervisor, Greg Greene, of the caliber of employees he is acquiring.
Good luck in all of your endeavors. I will keep you posted on the progress of my consulting firm. Thanks again for your hard work.
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[tab name=’Example 7′]
Example 7: Farewell from Employee Leaving
Memorandum
TO:
FROM:
DATE:
SUBJECT: My Transfer
I leave with a heavy heart because I am certain a supervisor like you in our field does not come around often. You have been a positive leader from the very beginning of our working relationship, making sure that I learned from mistakes rather than being penalized. You have also been very understanding of my difficult family times during these last few months. The extra time off you gave me made a world of difference in working through that tough period.
I plan to keep in touch with you via e-mail. Again, thank you for going above and beyond the call of duty.
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[tab name=’Example 8′]
Example 8: Farewell letter from Employee Leaving
Memorandum
TO:
FROM:
DATE:
SUBJECT: My Departure
As you know, this Friday is my last day with Stevens Jewelry. I have watched this company go through hard times and come out on top, due mostly to your business savvy. Thank you for being my mentor and encouraging me when my confidence was low.
Francine and I are moving back to the northeast because she has received an excellent offer from a top law school. I have a couple of good leads on jobs in the jewelry field and hope to get a managerial position. My goal is to find as much satisfaction in my new job as I found here working for Stevens Jewelry.
Let’s stay in touch. You can expect a letter from me once we get to Washington.
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[tab name=’Example 9′]
Example 9: Company leaving letter
Memorandum
TO:
FROM:
DATE:
SUBJECT: Good-bye
Today is my last day in the office. I am looking forward to my new job opportunity in the west. However, I will miss being part of such a smooth-running team. We never missed a beat when working on those marketing projects.
I will also miss the fun we had on the volleyball court. Thanks for your professional support and your friendship. We will be in touch soon to report our new address and phone number. I hope you will all plan a trip out to California some time soon.
[/tab]
[tab name=’Example 10′]
Example 10: Employee Leaving Letter
Memorandum
TO:
FROM:
DATE:
SUBJECT: My Departure
I have been working under you for seven years now and have forgotten the pressure of starting a new job. I sincerely hope that my supervisor at Regional Health is as supportive as you have been.
I regret that I will not be around when your baby is born; I am sure it will be a life-changing experience for you. Please call me if there is anything I can do for you personally or professionally. Even though I trained the new assistant for two weeks, I know that many questions will arise. I will be happy to help in making the transition as smooth as possible.
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