Services

Services — Comments Off on Letter of Termination of Service Agreement
01
Dec 10

Letter of Termination of Service Agreement

Example 1: Public service termination letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Mr. Yardley:

Five months ago we hired Davis and Davis as our public relations firm. In these five months, we have received only one poorly-written marketing flyer which was completed a week past deadline. As our information and materials were provided to you on a timely basis, I am at a loss as to why this was the case.

We have written you two previous letters, dated March 6 and April 12 warning you of our intent to terminate our contract. Please accept this third letter has our official termination of the contract.

Sincerely,



Example 2: Sample letter of termination of contract

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Ms. Burdette:

On June 15 we hired your firm to coordinate an advertising campaign for our new Fashions product line, due out in January.

Since we signed the contract, we have not received even one plan of action statement or submittal drawing for possible ads. We have addressed this problem in weekly letters mailed to your office since the beginning of July.

Since we did not receive a reply until October, and since the drawings we received at that time were hastily done and addressed none of the areas we had specified, we are formally terminating our contract with you.

Sincerely,

Example 3: Notice of Termination of Contract and Agreement

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Fimiani:

In spite of our optimism, our Christmas advertising campaign has not gone as well as we had expected. In fact, we have seen only minor increases in sales of our 3-D puzzle towers over last Christmas.

I am sure you understand the profitability of our business depends on strong sales during the holiday season. We feel we may have more success with another advertising agency. We appreciate the work you’ve done for us, but have decided not to renew our contract.

Sincerely,



Example 4: Contract Cancellation Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Speck:

Your print and radio advertisements have garnered us much needed attention in the crowded investment consulting market. Now we recognize greater opportunities in the area of online consulting. As a result, we have decided to dedicate 85 percent of our advertising budget to gaining a presence on the internet.

Because it is a highly technical area, we feel it would be in our best interests to use an agency specializing in online advertising. Therefore, effective August 1, we will terminate our contract with Abeline Advertising.

We regret we won’t be working together. If we decide to return to a print and radio focus we will certainly contact your agency.

Sincerely,

Services — Comments Off on Requesting Information from public Relations Firm
01
Dec 10

Requesting Information from public Relations Firm



Example 1: Information request letters to public relations firm

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Mr. Welk:

Regel & James, P.C., recommended we inquire about your public relations firm. They cite you as one of the main reasons their business has increased. Pellnor, Fargeson & Tate is a law firm specializing in civil suits. We would be interested in hearing how you handle public relations for a firm such as ours.

Perhaps we could arrange an appointment for early next week? Please call Candice at 593-2943 to discuss a convenient date.

Sincerely,

Example 2: Request to public relations firm for information

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Ms. Gaines:

Our firm, Breckenridge and McTarnahan, is interested in retaining the services of a public relations firm. We are interested in educating the public about various environmental safeguards and standards we adhere to during our manufacturing processes.

We our interested in how you would approach this topic in print, video, and radio coverage. We would like to schedule a time to meet and discuss the possibility of retaining your services. Would lunch next Tuesday at 11:30 a.m. work for you? Please call me at your earliest convenience. I look forward to hearing from you.

Sincerely,

Services — Comments Off on Hiring a Public Relation Firm
01
Dec 10

Hiring a Public Relation Firm




Example 1: Contract with public relation firm

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Mr. Stevenson:

We have decided to retain your firm for our “Educate the Public” service announcements. We were impressed by the track record you have in this area, and by the glowing referrals we received from other companies for whom you have handled similar campaigns.

We agree to all rates mentioned in the notes from our July 17 meeting and would like to have a contract drawn up as quickly as possible. We are excited about the partnership that our companies are about to begin. We trust it will be a positive experience for both firms.

Yours Truly,

Example 2: Letter for hiring a public relation firm

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip

Dear Ms. Kinshaw:

Bellingham & Washington is pleased to select Hardcastle & McCormick to represent our interests.

As outlined in our October 9 correspondence, we expect Hardcastle & McCormick to handle all media relations not pertaining to sales: new product line announcements, changes in policies or practices, and profiles of our senior management team.

Your liaison at Bellingham & Washington is Fran Kinson. Please submit to her the revised contract for approval. Upon signing of the contract, we will issue you your first assignment.

We look forward to our association with Hardcastle & McCormick.

Sincerely,

Example 3: Public contract letter to media

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear,

After considerable discussion, Brock Manufacturing has selected Hasslemeier and Associates to handle our public relations needs.

Our decision was based on Hasslemeier’s outstanding and proven track record of dealing with small manufacturing businesses. The satisfaction expressed by those companies and your extensive and impressive client list made you the only viable choice.

As discussed in our initial conversations, Brock Manufacturing requires a comprehensive public relations approach. All inquiries other than sales will be referred to Hasslemeier and Associates. All of our press releases and media relations will be handled by your firm. Our main short-term goal is to update and revamp our printed marketing materials.

We want to start with a one-year contract. All financial details should be finalized as soon as possible. Please contact our legal department to work out the details and set up an appointment.

We are excited about working with you. Let’s hope this is the beginning of a long and profitable relationship for both our organizations.

Sincerely,