Guidelines : Revision of Job Offer

Revision of Job Offer

Guidelines

• Explain clearly and concisely all aspects of the revision. List the reasons why the revision has been made.
• Explain any changes in job description and qualifications. Specify the procedure for applying this job and encourage those interested to please do so.

Example 1: Sample of job revise description letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Mueller:

I want to notify you of a change in the offer we gave you for the Project Manager position. In addition to the responsibilities we outlined, you will be responsible for handling personnel decisions regarding the laboratory staff who assist the senior researchers. This includes hiring, firing, and carrying out payroll procedures for a staff of approximately 20 people. We estimate this will take 10–15 percent of your time.

In the past, senior scientists have taken care of their own personnel decisions. However, this task has proven to be a distraction from their research responsibilities. We have decided to consolidate these duties under the project manager position.

Please notify me of your decision by March 15. We look forward to hearing from you.

Sincerely,

Example 2: Revision of job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Zappa:

Due to a miscalculation in our hiring budget, we have to revise our original salary offer for the Director of Public Relations position. Instead of the $55,000 we initially offered, the position will earn $52,000 annually. The $3,000 accidentally added is the money the company will put toward health insurance for you and your dependents. Thus, $55,000 reflects total compensation including salary and benefits.

We regret any confusion this may have caused and hope it will not effect your decision negatively. You would be a welcome addition to our public relations team.

Sincerely,

Example 3: Revise job offer letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Shah:

In my letter of May 25 offering you the position of Director of Operations I told you the benefits package for the position included the use of a company car. As of May 30, California Micro Devices revised its policy on the extension of company car privileges. It was previously standard practice to include a car in all departmental directors’ benefits packages. However, those privileges will now only be available to salespeople.

As prospective Director of Operations, I am sure you can appreciate that this change in policy is an attempt to reduce operating costs to ensure the long-term viability of the company.

This change does not represent any diminished desire on our part to have you join us. You would be a welcome addition to our company.

Sincerely,

Example 4: Revision to job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Greenberg:

We extended you the offer to join our acquisitions department as Acquisitions Manager with the understanding that you would work out of our Logan office. Since we made the offer the acquisitions department has been slated to move to our downtown Westerville office at 1278 Shore Point Ave. They are trading places with the human resources department which is expanding and needs more space. Thus, if you accept the position, you will be working out of the Westerville office.

We are sorry to make such a change at this late date. If you would like information on Westerville and its schools, Sherry McDaniels, our relocation coordinator, would be happy to help you. Her number is 555-1939, Ext. 220. We hope you decide to join us in March.

Sincerely,

Example 5: Letter for revision to job offer

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Solomon:

As a result of our current restructuring, the hours of work we originally included in our job offer have been adjusted. If you agree to accept the supervisor position, you will alternate between a work week of four 12-hour shifts (w/three days off) and a work week of three 12-hour shifts (w/ four days off). We are switching our entire manufacturing facility to this schedule in order to increase productivity and produce consistency.

We hope this change will not effect your decision to accept our offer. We have every confidence that you will succeed at Kreewell Manufacturing.

Sincerely,

Guidelines : Offering Job

Making Job Offers

Guidelines and Alternate Phrases

• Confirm the job offer, including position title, salary, and effective date.
• This letter will confirm your acceptance of our employment offer as an accountant in our audit division at $28,000 annually. Your first day on the job will be October 6.
• Confirm key job responsibilities for management employees.
• Ask for a decision by a specific date if the offer has not been accepted by phone or in person.
• Include details about where to report for any employee orientation or forms processing.
• Please call Sharon Peyton at 123-4567 to arrange for a pre-employment physical prior to your beginning date.
• We have planned for you to spend your first two days in an orientation meeting designed to introduce our eight new reps to the company’s key executives, our major product lines, and our management philosophies.
• End with a welcome to the company.
• We look forward to your contributions to the company.
• We are pleased you have accepted our offer.
• We are excited about your coming to work with us.
• We have every confidence this assignment will be just the career opportunity you are seeking.
• Welcome to the team.

Example 1: Sample letter for job offering

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hyde:

We are pleased to offer you a position as an associate programmer in our Colonnade offices upon completion of your degree this semester. In line with our latest salary increases, we can offer you a starting salary of $36,800. Although we have some flexibility to work with you in scheduling a starting date, we would like to have you report to work by May 15.

If you decide to accept this position, we will begin immediately to schedule you for our three-week orientation program in Cleveland. The details of that and other forms processing we’ll forward to you later.

Please call Mark Spencer directly at 214-555-0494 to give him your response by Friday, May 6. We look forward to your decision to go to work with us because we believe your background and interests will make your association with us mutually rewarding.

Sincerely,

Example 2: Example of job offer letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Sarah:

This letter will confirm our offer of employment to you as our new divisional office manager, effective September 1. Your starting salary will be $35,000.

As we discussed, your primary responsibilities will be to:

• Supervise 28 clerical employees
• Maintain equipment and inventory
• Coordinate shipping and payment schedules with all suppliers
• Develop community relations by participation in local civic affairs

On your first day, please report directly to our HRD office (lower level, room 155) at 9:00 a.m. for a general orientation on job benefits and forms processing.

Your employment is considered probationary for the first 90 calendar days. During that time your employment may be terminated if your immediate supervisor determines you have not met and will not maintain the minimum requirements of job performance. That termination may be without notice, and there will be no payment in lieu of notice.

We’re sure you will find exciting challenges and opportunities here, and we look forward to a mutually rewarding relationship. Welcome to Metbar!

Cordially,

Example 3: Job offer letter to candidate

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Foster:

We are pleased to confirm our offer to join our staff as regional sales manager, effective August 5. Your starting salary will be $54,000. I’ve enclosed some information on our benefits program. We will discuss the specifics of your incentive package once you have started.

We appreciate the fact you gave us an opportunity to show you our facilities and to expose you to our people and their ideas. We’re ready to have you jump aboard in August for our biggest advertising campaign ever!

Cordially,

Example 4: Job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Doug:

Thank you for visiting with us last week. We are confident you can make an important contribution to Herrington International and would like for you to join us as senior vice president with all financial responsibilities.

Your base salary will start at $65,000 and will be reviewed annually. In addition, you will be on the executive incentive-bonus list. Those on this list receive an incentive bonus based on both corporate and individual performance. Last year the bonuses at your proposed level averaged about 28 percent of base salary.

You will also receive a company car and an Avvar Club membership.

We will also immediately grant you an option in the amount of 5,000 shares. I believe you have read this year’s proxy statement outlining our new stock grant program for key executives. You will be eligible to participate in this program when the next grants are made in January.

I’ve enclosed information about the company’s benefit programs and our relocation policy.

We look forward to your long and successful career with us.

Cordially,

Example 5: Employment offers

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Wentworth:

We would like to offer you a position in our company as Project Manager in the semiconductors division. We believe your extensive research experience at Hale University will be a significant contribution to our team.

The position includes an annual salary of $54,000, plus benefits described in the enclosed brochure.

As I outlined at our last meeting, your principal responsibilities would include:

• Development of research plans for the semiconductors division.

• Ensure the laboratory is supplied; and equipment is maintained.

• Seek funding through grants and fellowships to supplement the institutional financial allocations.

• Contribute to semiconductor research.

Although we understand it may take some time for you to relocate, we would like to have you start March 15, at the latest.

Please call me with your decision before the first week of February. We look forward to having you at Super Tech.

Sincerely,

Example 6: Company job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Vidal:

We are impressed with your qualifications and would like to offer you the position of Director of Public Relations.

The starting salary is $65,000 annually which includes health insurance and a 401K plan. The starting date is May 19. Your training period would require you to shadow the five division heads for one week each to get a feel for our total organization. Primary responsibilities include maintaining strong public and press relations and directing the community outreach program.

Please let me know by June 10 if you plan to accept our offer.

Thank you for your interest. You would be a welcome addition to our company.

Sincerely,

Example 7: Offering Job Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Morton:

We would like to officially offer you the Director of Operations position we discussed last week. Your experience as Chief of Operations at West Cell Digital Communications will be a great asset as we expand into the cellular telephone market. We believe you have the temperament and the expertise to compliment our fast-paced business.

As we discussed, the annual salary is $88,000, with health insurance, company car, and a 401K plan. I have enclosed materials which detail our benefits package.

We would like you start by mid-July, although we can wait a few more weeks if you need more time to tie up loose ends in Sarasota.

In addition to the official sentiments, I would like to offer my personal thanks for coming down to San Diego to meet with the board of directors. We were so pleased to find a person of your caliber and character for this position. I know you would be a great fit for California Telecom.

Please notify me of your decision by May 30.

Sincerely,

Example 8: Offering Job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. White:

After reviewing over 70 resumes and conducting 20 interviews, we have decided that you would make the best Acquisitions Manager for Martin Harper, Inc. In addition to your 11 years of experience in acquisitions for Southwestern Technologies, the leadership you’ve shown in founding the Albuquerque Scholarship Fund for Exceptional Students is just the kind of experience and initiative we are looking for.

Therefore, we are pleased to offer you the position at a starting salary of $60,000. Attached is a sheet explaining our health insurance and benefits package.

You would begin training under Sarah Mulligan on December 1st and take over the management of the acquisitions department when she officially retires on January 3.

We must receive your decision by the first week of November. We are excited about the possibility of having you on our team.

Sincerely,

Example 9: Company jobs offer letter format,

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Urbanski:

Thank you for coming down to meet with us and look at our facility last week. It was a pleasure to get to know you and your husband. We want to confirm our offer of the supervisor position in the plastic manufacturing plant. Your experience and skills convince us that you would make a excellent supervisor.

As we discussed, the starting salary for this position is $55,000, to be reviewed annually. We are including health insurance and a full benefits package, including a pension plan.

The responsibilities of the supervisor are:

1. Supervise 5 technicians, three quality control inspectors, and approximately 45 machine operators in the maintenance and operation of plastic extrusion machines.

2. Write daily reports tracking production.

3. Ensure all safety procedures explained in the safety manual are carried out by all personnel.

4. Assist the materials manager in ordering all materials necessary for the operation of the facility.

The position entails working a rotating shift of three-month cycles. This offer is contingent upon passing a pre-employment physical screening and a drug test. We would like you to start before February 15 so that you can train for at least two months with our outgoing supervisor, Charles Capis.

I sincerely hope you decide to join us. I believe you will make significant contributions to our company. Please let me know what you decide by January 15.

Sincerely,

Example 10: Job offer letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Yates:

It is my pleasure to offer you the position of Director of Product Development. All 35 of our interviewees had impressive records, but you clearly stood out with your ideas for moving us into “extreme sporting goods.” This is just the sort of new direction we are looking for in the market as traditional sporting goods becomes more and more competitive. We believe you are the right person for Forberg Enterprises.

The starting salary is $62,000, with incentives and bonuses of up to $30,000 annually. I have enclosed information about our benefits package.

If you accept, we would like you to start on December 11.

Because we are one of the few independent manufacturers to sell to major sporting goods to national store chains, we have the flexibility and openness of a small company with the exposure of a major corporation. We think this is just the sort of environment in which a person of your ingenuity and skill can thrive. It would be my pleasure to welcome you to our team.

Please let me know what you decide by November 21.

Sincerely,

Guidelines : Invitation to Interview

Invitation to Interview

Guidelines

• Announce the date and time that interviews will be held for a specific job.
• Give a thorough job description and list the qualifications required.
• Explain why you would prefer to hire within the company rather than bring in someone new.
• Explain the procedure to follow if one is interested in setting up an interview.

Example 1: Sample letter of invitation for interview

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Koslowski:

After considering your resume and portfolio, we would like to meet with you to discuss the apprentice architect position.

I have scheduled an interview for Monday, March 19 at 9:00 am. You will meet with me and John Barthes, one of our senior architects, in conference room 312 at our downtown office.

Please call my assistant to confirm the appointment.

Sincerely,

Example 2: Invitation for an interview

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Keaton:

Upon review of your application, I would like to invite you to interview for the position of Project Manager in our superconductors division.

If your schedule is open, I would like to conduct the interview at my office on Wednesday, April 8 at 2:30 p.m. Please bring two forms of government identification to the interview.

Call me this week, and let me know if that time is acceptable. In the meantime, please sign and return the enclosed security background check release form.

Sincerely,

Example 3: Interview calling letters examples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Jordan:

Thank you for submitting your resume in support of your application for the Director of Personnel position. I would like to arrange an interview for Thursday, July 12 at 1:00 p.m. in our conference building, Room 200.

You may want to arrive a few minutes early as you will have to check in at our security desk and obtain a visitor’s pass.

Please call me if the scheduled interview time is inconvenient. I may have another opening for an interview on Friday morning. I look forward to our meeting.

Sincerely,

Example 4: Letter to candidates

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Streets:

We have reviewed the qualifications detailed in your resume and letters of reference thoroughly and would like to interview you for the position of Head Nurse of the Intensive Care Unit.

Unless I hear otherwise from you, I will schedule the interview for Tuesday, July 2 at 3:30 p.m. in my office, Room 415 in the administration building. I look forward to meeting you at that time.

Sincerely,

Example 5: Invite to interview letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Techmeyer:

We have reviewed your resume and would like to extend an invitation to interview for our Level 5 chemist opening.

We will be conducting interviews on the 12th and 13th of October. Please call me at 555-3851 to arrange an appointment.

Candidates must also submit a complete physical examination. Tests are administered on Thursday and Friday each week. Call Geraldine Schumann at 555-2510, Ext. 399 to reserve a time slot for the exam.

Sincerely,

Guidelines : Declining Job

Declining Job Offers

Guidelines and Alternate Phrases

• Thank the employer for the job offer.
• Thank you for the generous offer to join your engineering department.
• Frankly, I’m quite honored you selected me among so many other qualified applicants to fill the job of marketing director.
• I received your letter about the job offer and want to thank you for such confidence.
• Give your reasons or criteria for the negative response.
• As you remember, I have teenage children who are quite reluctant to leave their friends and change schools in the middle of their high school “careers.” Considering what is best for them, I have decided to stay in Hilldale.
• Although the job is certainly an important one to the company, I have in mind to find something with more challenge. Call it a quirk in my personality, but I want to move into a job that offers me a chance to do more than routine administrative tasks.
• The compensation package seemed a little low for the kind of skills I wanted to bring to the job.
• As you outlined the job to me in your office, I didn’t quite see the advancement opportunities I want to have before me with this next—and I hope final—career move.
• I am hoping to find a position that will give me more opportunity to use my selling experience.
• State your “no” in a positive way, leaving the door open for future contacts.
• Although the job you offered sounded challenging, I have decided to accept another position with David Hewitt International, a position more in line with my experience.
• I don’t feel in a position to accept your generous offer at the present time.
• I’m afraid, therefore, for all these reasons, I’ll have to decline the opportunity you have presented me.
• I regret my situation is such that I must turn down your job offer at this point.
• I want to be completely enthusiastic and ready to give 100 percent to any new job, and in this case, I’m afraid I can’t.
• I wish your job was a little more in line with my personal goals at this point in my life—working for your company would be quite an honor.
• I’m afraid my answer must be “no” under these conditions. I hope you understand my reasoning here and know how much I appreciate your honesty in presenting the job details to me.
• Reestablish rapport.
• I wish you the very best in finding another manager suitable for this position.
• Thank you for considering me for this opportunity.
• Thank you for taking the time to interview me and share your company goals with me. I plan to stay in touch.
• The days my wife and I spent with you were memorable. Thank you for such courtesies in the interviewing process.
• May I stay in touch in case your needs or mine change?
• During the short two days we spent discussing the job, you and your people made me feel very welcome. I appreciate that tremendously.
• Please keep me on your list of interested engineers, and if you have anything else you think we could work together on, let me know.
• If another opening develops along the lines I described to you, please consider me again. I’d love to work with you in another capacity.
• I wish you and your firm every success.

Example 1: Sample letters decline job offer

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Foy:

Thank you for your kind offer to join Harvester Associates. Since our lunch in Phoenix, I’ve spent many hours analyzing the pros and cons of making the move. The decision was particularly important at this stage in my career because I want my next association to be permanent.

With a decision of such importance, a “yes” response should have been strongly evident, and it was not. There was no one overriding factor but rather the cumulative impact of a number of considerations that influenced my decision.

My family has learned to love a particular way of life in this part of the country—the climate and the slower pace.

Additionally, the salary was some consideration. While the compensation package seemed generous for the job you outlined, a change from my present situation would be quite costly. After our tour through the surrounding subdivisions in the area, it appeared it would be impossible to match our present circumstances at anything like comparable costs.

Neither of the above nor any other one consideration about the job itself was dominant in my decision, but their combination amounted to a “no.”

It has been a personal privilege to meet you and your colleagues, and I appreciate your considering me for the position. You, your hospitality, your people, and the position itself have made the offer extremely attractive.

Thank you,

Example 2: Letter to decline job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Worthers:

Your offer to join Dellany Computer Resources is a generous one. I have given the matter a great deal of thought and, regretfully, I must decline.

The courtesy you and your staff showed my husband and I when we visited the San Diego area illustrates that you are a family-friendly company. It is rare to find such a large corporation that has maintained its small business feel.

My decision comes down to following the path that will move me toward my long term career goals. As I told you when we last spoke, in order to eventually become an executive, I feel my next move needs to be to an upper-management position.

The opportunities for advancement you outlined do not seem extensive enough for me to feel comfortable joining your middle-management team. Although your offer is an attractive one, I am concerned I would become frustrated at the prospect of not advancing my career. That would certainly not be fair to me, you, or your company.

I offer my sincere thanks for your consideration, Mr. Worthers. I wish you and your firm success.

Sincerely,

Example 3: Refusing letter job offer

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Allen:

I am grateful for your offer of the position of Promotions Director at Edge Music Television. After much consideration, my wife and I have decided I must decline the position.

As you know, my wife works in the Hazelwood area and both our children attend Hazelwood Village Schools. It is important for our son, who attends special education classes, to remain in this environment.

Since you only have the position open in the Brentwood Hills office, I’m afraid I can’t accept at this time. Nonetheless, I want to thank you for your consideration. It was a pleasure to meet you and your promotions staff.

If a similar position becomes available in your Hazelwood office, I hope you will contact me. I am still interested in the Edge team and impressed with what you have to offer.

Cordially,

Example 4: Job declined samples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Simon:

I appreciate your generous offer to join Garver Enterprises. After considerable thought, I have decided that Garver is not the right place for me at this juncture in my career.

I am concerned that if I take another highly specialized polymers research job, I will be pigeon-holed as a polymers expert instead of a materials engineer. The opportunities for diversification at Garver do not seem substantial enough to suit my needs at this time. I can’t see myself working on one material area for the rest of my career.

Thank you for considering me for this opportunity. I wish you the best in finding an engineer to fill the position.

Sincerely,

Example 5: Decline job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Joyner:

I was honored to receive your offer for the Director of Public Relations position. I know you considered a number of worthy candidates. Unfortunately, I must decline your kind offer.

I was impressed with the advanced work you are doing in the cardiac health field. Your doctors and staff are tremendously capable professionals, and your fundraising efforts offer your team a source of long-term stability seldom seen in the field of medical research. The reason I must decline, however, is that the salary and benefits package is not in keeping with my level expertise and experience.

Under different circumstances I would be willing to compromise in that area in order to be a part of an organization such as yours. Presently, with two of my children in college and another set to start next year, I don’t have that luxury .

I am grateful for the opportunity, and regret I cannot accept your offer. Nonetheless, I hope we can stay in touch in case a position opens in the future that suits both our needs.

Sincerely,

Guidelines : Announcement of Job Offering

Announcement of Job Openings

Guidelines

• Provide a brief overview of the position and its responsibilities. Include any unusual or dangerous working conditions that may exist.
• List the openings which are available and dates by which these openings are to be filled.
• Give a thorough, detailed job description of each opening. List the qualifications needed for the opening. Specify the benefits of the new job opportunity.
• Explain the procedure that is to be followed if one wants to pursue this job.

Example 1: Sample letter for job offering

Memorandum

TO:

FROM:

DATE:

SUBJECT: Job Opening —Smelting Plant Foreman

There is a job available as a second shift smelting plant foreman. Contact Ray Daniels if you would like an application. As part of the application you must obtain two letters of recommendation from within the company. The closing date for consideration is March 13.

Description:

The job entails supervising a smelting crew of up to 50 people, writing detailed reports, calculating daily production totals, and carrying out the directives of the shift manager.

Requirements:

Candidates must have at least six years experience in smelting and rolling, three of which must have been at Erie Steel. Candidates must be able to write daily reports, possess excellent math and communication skills, lift at least 40 lbs., and supervise a crew of up to 50 people. Spanish speakers and those with supervisory experience preferred.

Salary and Benefits:

The starting salary is $29,000. Benefits include health insurance, two weeks paid vacation, and 401K. A performance review will be held after six months to determine the eligibility for salary increases.

Example 2: Company jobs letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Development Coordinator Job

The City of Aaronsville is looking for a development coordinator beginning January 11.

Description:

The development coordinator will report to the head of the zoning board. He/she will work with the zoning board to research zoning requests, rewrite the city’s development philosophy statement, and act as a liaison between the zoning board and the community. The coordinator’s primary task will be to research and report on proposed development sites. This research entails conducting environmental impact studies, neighborhood response survey, and traffic projections. Results must be written up in a report which will be reviewed by the zoning board and made available to the community. The development coordinator will also be responsible for organizing occasional public meetings to discuss board decisions.

Requirements:

A bachelor’s degree is required, preferably in public administration or public relations, plus a minimum of five years experience in a related field. Candidates must be able to research, write, and present reports studying development feasibility. Successful candidates for this position will have a neat, professional appearance and the ability to work well with the city government and the community. Someone who has at least intermediate Spanish speaking ability is preferred.

Salary and Benefits:

This is a level 12 position. The salary is $48,000 per year plus health insurance, two weeks paid vacation, one day per month sick leave, and a pension plan.

To Apply:

To apply, send a cover letter, resume, and five page writing sample to P.O. Box 222, Aaronsville, NJ 89353. No applications will be accepted after November 15. For further information, contact Jerry Ringer, head of the zoning board at 555-0052, ext. 4437.

Example 3: Announcement of jobs in company

Memorandum

TO:

FROM:

DATE:

SUBJECT: Position Available — Site Selector

Description:

We are looking for a site selector beginning April 15. The job is based out of Los Angeles but will require extensive travel throughout the United States and possibly overseas. The site selector will locate appropriate sites for Edge Music Television promotions and filming projects based on directors’ and producers’ specifications.

Requirements:

In order to be considered, you must have a college degree and a broad knowledge of the country. Ideal candidates enjoy traveling and are willing to be on the road for up to ten months a year. Those with promotions, professional photography, or cinematography experience are encouraged to apply.

Compensation:

Salary is $32,000 per year plus travel expenses. A company vehicle will be provided plus $.28 per mile reimbursement. Benefits include health insurance and two weeks paid vacation.

Applications:

If you are interested in applying, send a cover letter and resume to Site Selector, ATTN: Judy Nelson, 1 Edge Way, Memphis, TN 98535. The closing date is March 30.

Example 4: Offer letter employment

Memorandum

TO:

FROM:

DATE:

SUBJECT: Boy’s Clothing Senior Buyer Position

Description of Position:

We currently have an opening for a boys’ clothing senior buyer. The buyer would be responsible for selecting and purchasing all the boys’ clothing for our New Jersey, New York, and Connecticut stores. Three junior buyers will work under the senior buyers supervision, researching and assisting in the selection of clothing. Although based in New York City, this position requires extensive travel to trade shows February through April and August through September.

Qualifications:

Qualified candidates will have a business degree, a minimum of eight years experience as a buyer, and a demonstrated knowledge of the boys’ clothing market. Candidates must have budget experience and be willing to travel extensively. Supervisory experience a plus.

Andy Daniels will accept resumes and cover letters with salary requirements until August 31. His fax number is (511) 555-0305. Only those selected for an interview will be contacted.

Example 5: Announcement of new job letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Position — Promotions Coordinator

Summary:

We are looking for a highly energetic and creative person to be our promotions coordinator. The coordinator will propose, plan, and carry out Wichita Wizards’ Minor League Hockey Team promotions.

Responsibilities:

1. Organize game night promotions with sponsors.

2. Provide promotions, contests, and community events during half time.

3. Plan community outreach activities on behalf of the team.

4. Coordinate souvenir sales at Wizards’ events.

5. Manage annual budget of approximately $275,000.

6. Report to the general manager with monthly schedules and budget updates.

Qualifications:

Applicants must have a bachelor’s degree in Business, Communications or Public Relations, promotional experience, and two years of work experience in the Wizards’ organization.

Compensation:

Annual salary is $45,000. Health insurance, family leave, and two weeks paid vacation are included. 401K is available.

To Apply:

Applications can be obtained from Brian Geeter in the front office. The closing date is May 11.

Guidelines : Accepting Job

Accepting Job Offers

Guidelines and Alternate Phrases

• Thank the new employer for the job.
• Thank you for your confidence.
• I sincerely appreciate this opportunity to show you what I can do.
• This opportunity is one I’ve been seeking for quite some time. Thank you.
• Thank you for your generous offer; I eagerly accept.
• I am pleased to accept your offer of a position as office manager, effective May 1. Thank you for the opportunity to work for a firm with such an outstanding reputation in the city.
• I am pleased to learn you have placed such confidence in me after the many, many interviews you conducted to fill the position.
• Confirm any details about first-day reporting or matters to be settled before beginning the job.
• As you requested, I will be getting my pre-employment physical next week.
• As I agreed, I have turned all my consulting clients over to another colleague in the field so I can devote my full attention to the new job.
• I will be looking forward to the 9:00 a.m. orientation in the Wharton training center.
• Express confidence in your ability to do the job.
• I have every confidence we will make a great team.
• The skills you asked about in my interview are certainly “at your disposal” from day one. I pledge to you my very best effort and have every confidence we’ve made a perfect match.
• I’m eager to hone my analytical skills on some of the problem situations outlined in our earlier discussions. With care, we should be able to provide resolutions suitable to all concerned.

Example 1: Sample letter for accepting job,

Company Name or Letterhead
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Addressee
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Dear Bob:

Thank you for your phone call and follow-up letter about my joining you as your rookie salesman. I’m delighted to accept your offer and will be looking forward to the orientation September 1.

As you suggested, I plan to spend my time between now and then studying the specs on the new drilling equipment. I plan to “hit the ground running”; my first effort after September 1 will be to become a shadow to Harry Hines until I learn the equipment and accounts. After that short-term mentoring, I’ll be eager to mold my sales experience to such a fine organization.

Thank you for the confidence you’ve placed in me.

Cordially,

Example 2: Job acceptance

Company Name or Letterhead
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Addressee
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Dear Mr. Hogan:

Thank you for your offer of the sales director position. I am pleased to accept a position with such an innovative company.

As we discussed, I will begin training with Daniel Archer on the 8th of November. I look forward to learning more about your products and accounts in the eastern region.

In my conversations with you, Daniel, and Julie Faber, I have gained a great deal of confidence in your company. I consider it a privilege to be a new member of your sales team.

Sincerely,

Example 3: Job acceptance letter example

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Addressee
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Dear Deborah:

I was pleased to receive your offer for the fourth-grade teaching position. I would consider it an honor to work with such a well-respected staff.

I look forward to new teacher orientation during the first week of August and the start of the new school year on August 12th. I have several ideas for my classroom and will begin working on lesson plans immediately.

I think Hopkins Elementary is an environment in which I can use my teaching skills to the fullest. Thank you for the opportunity.

Cordially,

Example 4: Offer acceptance letter

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Addressee
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Dear Mrs. Andrews:

I am pleased to accept your offer to join your construction team as a crew supervisor. After 12 years of experience at the foreman level, this is a welcome opportunity to move into a supervisory position.

As you requested, I will arrange a physical with Dr. Greenbaum before the end of the week.

Thank you for your confidence in my ability. I can assure you I will do everything I can to meet and exceed your expectations.

Sincerely,

Example 5: Accepting job offer

Company Name or Letterhead
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Addressee
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Dear Mr. Jollet:

After our phone conversation on Wednesday, I am certain Brenton Opticals is the right place for me to continue my career. I accept your gracious offer to join your staff of lens technicians.

I eagerly await the 24th so I can begin contributing to your team. Until then, I will carefully review the material you sent about your new grinding and setting equipment.

I bring eight years of experience with me, but I also bring a desire to learn and be a part of a fast-paced, progressive company. Thank you for the opportunity.

Sincerely,

Example 6: Letter for accepting job

Company Name or Letterhead
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Addressee
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Dear Ms. Edwards:

I know you interviewed a number of applicants for your junior engineer opening, so I was honored and pleased to receive your letter offering the position. I accept enthusiastically.

I look forward to beginning training with Jared Richards during the first week of March.

This is a welcome opportunity to develop my engineering skills with one of the most well-respected firms in the field.

Sincerely,

Example 7: Acceptance letter for employment

Company Name or Letterhead
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Addressee
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Dear Jason:

I was pleased to receive your job offer. I have been studying and emulating the works of Marfa Productions since I was in film school. The opportunity to be an assistant producer on a Marfa film is just what I have been looking for.

I look forward to meeting the rest of the production staff in our first pre-production meeting on July 13. In the meantime, I will focus my energy on preparing site search materials according to your specifications.

You can rely on my total commitment to your team.

Cordially,

Example 8: Confirmation job accepted letter

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Dear Mrs. Glass:

Your offer of the senior technical writer position is a welcome opportunity. I have been looking for a way to integrate my writing skills with my programming background. This position offers me just that. It will be my pleasure to join your staff.

I will spend the next few weeks studying the technical manuals you published last year so I can start March 1st, ready to write.

I appreciate this chance to use my technical writing skills in such a cutting edge software company.

Sincerely,

Example 9: Accepting job offer letters

Company Name or Letterhead
Address
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Date

Addressee
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Dear Mr. Justice:

Thank you for offering me the supervisor position in the Human Resources division. I appreciate your faith in my abilities. I want you to know that I also have faith in the ability of Arco Plastics to provide a responsive work environment that rewards initiative and hard work. I plan to bring both to the Human Resources division when I join you June 19.

I look forward to learning the ropes under Jim Millan’s tutelage. Jim and I have already spoken on the phone and I was impressed with the innovative policies he has instituted during his tenure at Arco.

I assure you I will give my best effort in this new position.

Sincerely,