Personnel Issues

Policy Statements / Policy Statements — Comments Off on Sample Employee Overtime Policy & Procedures
22
Aug 21

Sample Employee Overtime Policy & Procedures

Memorandum

TO:

FROM:

DATE:

SUBJECT: Overtime Policy

The following policies apply to all overtime work at Company:

• Non-exempt employees may work overtime only if authorized by their immediate supervisors.
• When requesting overtime, supervisors must give at least four hours notice before the end of scheduled work hours.
• No employee who is working on a continuously moving line or operating a machine can be requested or allowed to work more than 12 hours in one day.
• All reported overtime will be reviewed by the supervisors.
• Work at home can qualify as overtime only with a supervisor’s express written permission.

Policy Statements / Policy Statements — Comments Off on Sexual Harassment Policy & Guidelines in the Workplace
22
Aug 21

Sexual Harassment Policy & Guidelines in the Workplace

Memorandum

TO:

FROM:

DATE:

SUBJECT: Sexual Harassment Policy

Brown Distributors will not tolerate sexual harassment of any kind from any employee. Sexual harassment is defined as uninvited and or unwelcome verbal or physical conduct directed at an employee because of his or her sex under the following condition:

• When it is either stated or suggested that submission to the conduct is a condition of the individual’s employment.
• The conduct creates a work environment that is offensive, intimidating, or hostile, or if it unreasonably interferes with the individual’s job performance.
• The submission or refusal of the contact affects an employment decision pertaining to that individual.

Any employee found in violation of this policy will be subject to disciplinary action or termination.

Policy Statements / Policy Statements — Comments Off on Sample Smoking Policy at Workplace
22
Aug 21

Sample Smoking Policy at Workplace

Memorandum

TO:

FROM:

DATE:

SUBJECT: Smoking Policy

In an effort to protect the rights of both the smoking and non-smoking employees of Walton Productions, we have developed a company policy that permits smoking only in designated locations. This policy applies to both employees and visitors to our office.

Designated smoking locations include the third-floor break room and outside the east and south entrances. Departmental managers may also designate smoking areas at their discretion as long as they do not become an inconvenience to non-smoking employees.

Policy Statements / Policy Statements — Comments Off on Dismissal, Termination and Exit Policy
22
Aug 21

Dismissal, Termination and Exit Policy

Memorandum

TO:

FROM:

DATE:

SUBJECT: Termination & Exit Policy

Rollins Steel wishes to retain the services of all employees who perform their duties efficiently and effectively. However, it may be necessary to terminate employment for the good of the employee and/or the company. There are five types of termination:

  1. Layoff
  2. Discharge for performance reasons
  3. Discharge for disciplinary reasons
  4. Retirement
  5. Resignation
  6. Requested resignation

Discharge for performance reasons, discharge for disciplinary reasons, and requested resignation are categories under which the company has initiated termination. In these cases, the supervisor must give the employee two weeks notice or the equivalent salary in lieu of two weeks notice. Except in special cases, employees terminated under these categories are not eligible for continuing salary and benefits.

Discharge for retirement, layoff, and resignation are entitled to receive full or partial salary and/or benefits including severance pay. In cases of retirement, health and pension benefits remain intact. Those laid off receive only health benefits during the non-working period but are entitled to full pay and benefits upon reinstatement. Those who resign are entitled to health benefits for a period of four months after the last day worked plus pension benefits accrued.

Policy Statements / Policy Statements / Raise, Promotions & Transfers — Comments Off on Tips to Write Employees Transfer and Relocation Policy
22
Aug 21

Tips to Write Employees Transfer and Relocation Policy

Memorandum

TO:

FROM:

DATE:

SUBJECT: Transfer and Relocation Policy

Upon relocation, the employees of Foley Distributors are eligible for certain benefits that will assist them in the transition. These benefits are:

• 100 percent of moving cost
• Career counselling and employment search for an employed spouse
• Legal and real estate costs incurred in moving
• Cost of living differential according to the most recent figures released by the Department of Commerce but not to exceed 12 percent.

Employees must submit receipts detailing these expenses to the Human Resources Department of the office where they have relocated within two months of beginning employment at the new location.

Policy Statements / Policy Statements — Comments Off on Sample Vocation & PTO Policies for Employees
22
Aug 21

Sample Vocation & PTO Policies for Employees

Memorandum

TO:

FROM:

DATE:

SUBJECT: Vacation & Paid Time Off (PTO) Policy

As part of the benefits package, each Holly Systems employee is eligible for a certain number of paid vacation days each calendar year. The amount of vacation the employee is entitled to depend upon how long they have worked for our company.

• Six months to two years — one week paid vacation
• Two to five years — two weeks paid vacation
• Five to ten years — three weeks paid vacation
• Ten years or more — four weeks paid vacation

Scheduling Vacations

Requests for vacation days must be made at least two weeks in advance of the planned vacation time except in cases of emergency. Supervisors will attempt to accommodate requested vacation schedules providing they do not cause an unreasonable disruption in company business.

Vacation time does not roll over into new calendar years. The previous year’s vacation days not used by December 31 will be considered lost vacation time.

Vacation in Cases of Termination

Employees who terminate employment by retirement or resignation are entitled to receive payment for any unused vacation time. However, those who are dismissed with a cause or who retire or resign without due notice are not entitled to pay for unused vacation time.

Policy Statements / Policy Statements — Comments Off on Sample Safety and Health Policy
22
Aug 21

Sample Safety and Health Policy

Memorandum
TO:
FROM:
DATE:

SUBJECT: Safety and Health Policies

All Wallace Manufacturing employees are responsible for observing safe working practices, policy rules, and all applicable laws and regulations.

Medical Examinations

• All pre-employment medical exams will be performed by a physician chosen and paid for by the company
• All medical history forms must be completed completely and honestly. Withholding information could result in termination
• Physical exams could be required due to a transfer, promotion, declining performance, or increased absenteeism
• If any employee is impaired due to prescribed medication, they must report it to their supervisor prior to arriving at work
• Any employee with a drug or alcohol problem will be encouraged to seek treatment; however, such treatment does not preclude appropriate action by the company if work performance is affected

Accidents and Injuries

• Following any work-related injury, an employee must undergo a medical exam and drug test with 24 hours or face disciplinary action
• All work-related illnesses or injuries must be immediately reported to the supervisor
• Following treatment for injury or illness, all employees must:
1. Complete a Worker’s Compensation Report
2. Keep scheduled medical appointments
3. Return to work when cleared by a physician
• Company may offer modified duty on a temporary basis
• Employee may be granted a medical leave of absence if more than two weeks is required

Safety Rules – Each department head or supervisor is responsible for establishing necessary safety rules and posting them accordingly. Failure to comply with these rules will result in disciplinary action.

Hiring and Orientation – No employee shall be hired to do a job he or she is not physically or mentally able to perform in a safe and effective manner.

Training and Education – Managers and supervisors are responsible for recognizing the need for training or educational classes or materials which can improve safety. Human Resources will supply approved materials.

Accident Reports – All accidents reported within a department must be relayed to the Human Resources Department.

Facilities and Inspections – Wallace Manufacturing shall maintain all safety and health facilities to meet all applicable standards. Inspections will be conducted on a regular basis to maintain standards.

Welcome to New Employee — Comments Off on Welcome to New Employee
27
Nov 10

Welcome to New Employee







Guidelines : Welcome to New Employee

Welcome to New Employee

Guidelines and Alternate Phrases

  • Show pleasure at the prospective employee’s decision to join the firm. Show sincere enthusiasm and confidence in the employee.
  • Jack, we’re thrilled you’re casting your lot with us.
  • We were so pleased to learn you had accepted the job offer here.
  • We are so pleased to hear you will be joining us shortly in Sarasota.
  • Welcome aboard. We can’t wait until you get here to help us call the shots.
  • We want to welcome you to the Hintze staff; we’re eager to have you help us improve our services here.
  • We’re looking forward to having you join us next month. There are many who’ve already spoken with you during the times you visited and who are so eager to have you on the team.
  • We’ve been so proud to announce to our clients you will be joining our staff August 1.
  • We’ve made the right decision in offering you a position here, and you’ve certainly made the right decision in accepting our challenge. We can hardly wait to have you aboard and working on the challenges that face us in the coming months.
  • The other members of our management team and I want to formally welcome you to the organization. We continue to appreciate your past accomplishments elsewhere and are expecting equally good things here.
  • Make the reader feel good about the decision to join the staff, with gentle reminders about the challenges and rewards of the future. You may make complimentary remarks about the people in the organization, the organization’s past successes, or the abilities and experience of the new employee.
  • Our Sarasota location has lagged behind our other divisions for two years now, and we’re looking forward to your turning things around there.
  • Your smile and energy will be a welcome addition to the front office and customer counter.
  • Your enthusiasm and expertise make a package that will be difficult to beat during the upcoming months.
  • The quality and productivity issues we discussed with you during the interviewing process are the primary challenges facing us as an organization and you individually in your leadership position. The workers at your site are definitely looking to you for new ideas about reducing waste and improving the overall efficiency of our operations.
  • Your sales quotas will present both a challenge and a sense of great accomplishment as you bring new accounts to the organization.
  • Your first concern will be to reduce our delivery time overseas, a major issue in winning repeat business in those markets.
  • The new software development programs you’ll be designing will have top priority with all our managers, and their successful completion will gain you visibility throughout the organization.
  • We’re looking forward to hearing your innovative ideas, to seeing your plan for redesign of the facilities, and to following your lead in improving customer service.
  • Of course, we think ours is the best bank in the city, and we think you will, too, especially after you begin work here. Our employees have built the fine reputation we enjoy.
  • We think you and Bob Harris are just the two people to turn our company to the future in account management.
  • We expect another great year–we’re projecting real growth of about 28 percent again.
  • Offer any help you think may ease the employee’s adjustment to the new community or work environment.
  • The people in our Personnel office can provide a plethora of lists–everything from doctors to tennis instructors. Please call them.
  • If I can answer questions about the community, such as available medical facilities, child-care centers, or recreational activities, let me know.
  • We’d be happy to make a few phone calls on your behalf to see if we can find your two teenage sons summer employment, if they’re interested.
  • We’ve enclosed season tickets for you and your wife to the community theater. We want you to become immediately involved in our social activities here and meet other couples who may share your interests.
  • We’ll be happy to reimburse the travel expenses for your wife to join you over the next two or three weekends until the family gets moved here permanently.
  • Use an informal tone.
  • Be personal and specific in your comments; a welcome-to-the-organization too often sounds like a form letter and loses its impact with vague generalities.
  • I hope you and your two boys can get immediately involved in the Grayson Golf Club.
  • Although the weather in Houston is somewhat muggier than Boulder, you can always look at the bright side–your skin will look young forever!
  • You’re going to have about a 30-minute commute from your Westwood subdivision. Unless you’ve heard of a better route, I suggest taking I-10 into downtown.
  • Why don’t you ask Marge and the girls to join us for lunch sometime during the first few weeks? I’ll be eager to meet them.

Example 1: Welcome letter to new employees

Memorandum

TO:

FROM:

DATE:

SUBJECT: Welcome to Pantego-Morris

With enthusiasm, we welcome you to Pantego-Morris. Recruiting only the most capable people such as you is one of the most enjoyable and rewarding of my responsibilities.

We all look forward to your contributions of creative publicity–particularly on the Jamison account–and innovative marketing strategies. To paraphrase a cliché, five heads are better than four. After your first Thursday morning staff meeting, you’ll see we really do work together as a team.

Of course, your first few days on the job will be taxing but remember help is only a desk away. When you have questions about the job or need advice about relocating, just ask.

You’ve made a sound choice in coming to Pantego-Morris, and we’ll do everything possible to provide you with opportunities for career growth. Here’s to a long and rewarding relationship.

Example 2: Welcome a new employee letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Robert:

We are so pleased you’ve accepted the position as plant manager for our Harrisburg site. Your past accomplishments and experience at Ravenswood have surely whetted your appetite for the tasks and challenges at the new location. Coming in at such an early stage will give you the opportunity to hire and shape your staff into a dynamic team that will serve as a model as we expand into other manufacturing operations.

May I suggest you bring your wife and three sons by the office sometime soon so we may meet them and welcome them personally? If your wife can’t get away from her job in the daytime, I’m always around during the early evening hours. Anyway, our July 4 company picnic looms on the horizon, and I’ll certainly get to meet your family then if not before. Changing jobs when a move is involved always becomes a family effort. We want to make the adjustment as easy as possible.

We’re excited about your potential here and what you can contribute to the organization.

Sincerely,

Example 3: Welcome to New Employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jean:

Welcome aboard! I’m sure you’re going to be a valuable asset to our team in Miami. With your help, we’re going to get that new software line off to a commendable start.

I’m sure you have some questions about what you are supposed to do and how you should do it–but take it easy and you’ll do fine. There are lots of folks around here who will help you out.

As I’m sure you know, to be a successful salesperson, you need a plan. Therefore, our plan for the next two weeks is as follows:

Week of 2/10 This week should be spent familiarizing yourself with our shop operations. Familiarize yourself with the shop, ask about equipment with which you’re unfamiliar, ask about how things are done and why. Introduce yourself to the operators. Locate the pricing book and skim through it (we’ll discuss that the second week). Then spend the rest of the week calling your old accounts to tell them you’ve moved, and it wouldn’t hurt if you want to drum up a little business from your old accounts.

Week of 2/17 You and I will spend the week together discussing time and territory management, how to use the pricing book, and how to make effective sales calls. Then you will put what you have learned into practice.

I’m looking forward to getting to know you better and meshing our skills into a very successful team. I’m equally confident the community will welcome your husband and boys. In fact, why don’t you let the boys meet you here after shop hours some evening? I think they’d probably like to see the heavy equipment.

If you have other questions before you report your first week, feel free to call me here or at home (233-4598).

Best regards,

Example 4: Welcome letter for new hires

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Daniel:

We are excited that you will be joining us in March. The public relations department has had organizational problems since Michelle King left in January. We are confident that your leadership will be just the thing to get it back on track. Your experience in public relations for the FDA will certainly be an asset.

If I can be of any help to you or your family during your move, please don’t hesitate to call me. I can suggest doctors, schools, playgrounds, and other essentials for parents with young children. Janet Sears, our resident gourmet, would be happy to suggest some restaurants.

Karen Lawrence will be at your disposal during your first week to help you learn the administrative and logistical ropes.

We extend our warmest welcome, Daniel to you and your family. We are glad you chose to embark on the coming challenges with us.

Cordially,

Example 5: Internal memos for new employee

Memorandum

TO:

FROM:

DATE:

SUBJECT: Welcome to Markus & Leeds, Christine!

Welcome to our team. We are so pleased to have you join the legal department. A person with your integrity and expertise in civil rights and medical malpractice will be a superb addition to the firm. John Casis, the person who currently handles most of our civil rights issues will be available to answer any questions you have as you get settled in. I am sure John will be happy to have another attorney to help with the ever-increasing case load.

Since you are a Washington, D.C., native, making the switch to the other side of town will probably be no big deal. However, our corporate climate may take a little getting used to. We try very hard not to have a beltway mentality. Our structure is flexible and extremely responsive to staff members’ ideas.

If there is anything I can do to ease your adjustment, please come talk to me. My office door is always open.

Announcement / Announcements / Trainings — Comments Off on Letters and Memos for Training Announcements, Selections And Confirmations
27
Nov 10

Letters and Memos for Training Announcements, Selections And Confirmations

Please Find the Tips and Example Letters for Announcing Training, Courses and Seminars with details of nomination, venue & schedule.

Tips: Training Announcements, Selections And Confirmations

Guidelines

  • Be sure to direct the correct message to the correct audience. If the memo is a confirmation, highlight the instructions and details upfront.
  • Distinguish between the needs and interests of your two primary audiences–participants and supervisors of participants. Supervisors will be most interested in the course objectives and results promised. Participants will have additional interests, such as preparation required, methods of instruction, and details of confirming and attending.
  • Give all details of the training program (dates, hours, locations) in all correspondence rather than “parcelling them out” when you think readers need to know–a few in the course brochure, a few in the course-scheduling announcement, and finally a few in the confirmation memo. On occasion, participants’ attendance depends on their ability to schedule flights and end other meetings and projects within a limited timeframe. From the start, give them all the details that may affect their registration.
  • Highlight course objectives in announcements. Never take for granted that supervisors have a knowledge of the course–even if it has been offered before–and never assume supervisors pass on these course objectives to participants they nominate for training.
  • Establish the credibility of the instructor. Course effectiveness in most cases depends on the authority and skill of the instructor. Both participants and their supervisors deserve to know who will be leading the learning effort.
  • Mention the intended audience–if not already obvious from the memo’s distribution list or course description. Is the course most helpful to midmanagement people, entry-level employees, those with 10 years experience or more, or those who handle certain kinds of tasks?
  • Be firm about expected preparation.




Example 1: Training plan for employee

Memorandum

TO:

FROM:

DATE:

SUBJECT: Fire-Safety Training

You are asked to attend one session of a fire-safety training program to be held in the second-floor conference room on July 15, 16, and 17.

Because seating in the conference room is limited, please call Mary Paxton at extension 2668 if you must arrange to attend a session other than the one designated below:

Traffic Control 9:00 to 11:00 a.m., July 15

Security 9:00 to 11:00 a.m., July 16

Maintenance 9:00 to 11:00 a.m., July 17

The emphasis of this year’s meeting is safety in high-rise buildings, with a discussion of special safety features in the Merrimac Tower. Mike Spartan will conduct this mandatory training for all employees.

Example 2: Letter to selection of employees for training program

Memorandum

TO:

FROM:

DATE:

SUBJECT: Course Offering– “Effective Presentations”

The Training Department is offering a new two-day seminar, “Effective Presentations,” scheduled May 5-6, 19–, 8:00 a.m. to 5:00 p.m. both days. If you would like members of your staff to attend, please submit their names in writing or by phone (ext. 4471) by April 15.

This course is open to all employees and would be particularly helpful to those who make upper-management presentations.

Participants in the workshop will–

• develop additional knowledge in planning, researching, organizing, and presenting information to a group;
• learn the mechanics of and helpful hints in using easels, flip charts, viewgraphs, 35mm slides, and handouts;
• gain insight into techniques of persuasion;
• identify ways to use group feedback.

Each attendee will receive a notebook of materials as a later reference for planning, preparing, and delivering presentations.

“Effective Presentations” will be conducted by Ida Flowers, a consultant with Emitz Consulting Group. She has had 10 years of experience in the field and comes highly recommended by other clients such as Grayco Corporation, International DataCorp, and Porterfield-Waggoner.

Her course outline, with her methods explained, is attached. Please note participants will be given adequate class time to practice the skills taught.

We have confidence this consultant-led seminar will deliver the results it promises.



Example 3: Employee training confirmation letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Scheduling and Confirmation of Communication Skills Workshop

You have been selected to attend the Communication Skills Workshop, February 7-11, at Houston headquarters offices, conference room C-123. Please call to confirm your reservation by February 1. If I do not hear from you, I will assume you have had a change of plans since your supervisor nominated you, and I will assign another employee to the workshop in your place.

So the program can be tailored to meet your individual needs, please bring with you at least three writing samples. You will critique and rework these in class. Additionally, please read the enclosed booklet and prepare a case study from your on-the-job experience; complete instructions for the case study are given in the booklet. Please do not attend the class unless you have completed this pre-workshop assignment.

This workshop focuses on both oral and written communication skills, both of which you will have the opportunity to practice during the week. Objectives include the following:

• Identify barriers to effective communication and examine causes
• Assess personal attitudes toward supervisory communication skills
• Explore feedback–what it is, what it is not, how to give and receive it
• Improve clarity of written materials• Condense length of written materials
• Develop organizational techniques for both verbal and written communications

The workshop will meet Monday through Friday from 8:00 a.m. to 5:00 p.m. You must attend all five sessions to receive training credit.

Feel free to call our staff instructor, Margaret Anderson (ext. 3999), with questions regarding your preparation, her workshop objectives and methods, or scheduling arrangements. Ms. Anderson has been presenting this course for the past six years; evaluations from participants continue to rate the course “excellent.”

Example 4: Training seminar program for employee

Memorandum

TO:

FROM:

DATE:

SUBJECT: Call for Nominations—Effective Sales Seminar

We are seeking nominations from regional sales directors for salespeople to attend the Effective Sales Seminar in Atlanta, Georgia, May 9-13. We would like to receive two nominations from each regional director by March 1, as we are able to accept two salespeople from each region.

The seminar is designed to strengthen selling techniques, by breaking down a sale into six components and studying approaches to each. The primary focus is the following:

• The initial contact. Telephone or letter sales techniques and etiquette.

• The initial meeting. Gaining the prospective customer’s confidence and establishing a common ground.

• Assessing the customers’ needs.

• Introducing the product. Focusing on how we can fill the customers’ needs

• Negotiating price.

• The contract phase.

Although all salespeople are eligible for nomination, the seminar would be of most help to your most promising new salespeople. New staff members will be the most receptive to the seminar’s emphasis on setting goals and developing good habits.

The seminar lasts from 9:00 a.m. to 4:00 p.m. daily. Each participant will be videotaped during a mock sales exercise and then analyzed. They will be asked to reflect upon their strengths and weaknesses, developing a specific set of goals tailored to their situation.

Geraldine Wright, author of Sold! Techniques for Effective Salespeople are conducting the seminar. She was the top salesperson at Marker Filbin for eight years before she embarked on a career as an author and consultant. Geraldine has trained sales staff at Snyder Technologies and IBC World Inc.

Please fax your nominations to Mark Trieger at (284)555-2894.



Example 5: Workshop announcement letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Vehicle Safety Workshop

All drivers are asked to attend a vehicle safety workshop on Wednesday, October 30 from 9:00 a.m. to noon in the conference room. The workshop will review general driving safety policies, with an emphasis on winter driving techniques. We want everyone to be sharp for the coming winter.

The driver training instructor who may have trained many of you, John Brink, will conduct the workshop. John is a 10-year veteran of the postal service and driver training instructor in the Detroit area. He will be showing a video entitled “How to Handle Hazards on the Road,” followed by a discussion of postal service rules, and a live training exercise in the north parking lot.

If you are unable to attend the workshop, please call Joyce Fitzpatrick at Ext. 9003. If there is sufficient need, we will schedule a make-up workshop in early November.

Example 6: Memorandum regarding staff training

Memorandum

TO:

FROM:

DATE:

SUBJECT: National Libraries Association Tech Seminar

You have been nominated by your director to attend the National Libraries Association Tech Seminar, taking place April 19-21 at the Allen Lakes Convention Center in Madison, Wisconsin.

The Tech Seminar is designed to educate librarians on the new technological advances in library circulation, administration, and multimedia materials. We will focus not only on the operation of this technology but budgeting and purchasing considerations. After the seminar, participants should be qualified to advise their colleagues on the viability and proper use of the newest technologies available.

Attached is a schedule of sessions and information about instructors. Industry reps will also be on hand to answer your questions. Please R.S.V.P. to Noah Wexler by March 5. Julie Nebbins at the Allen Lakes Convention Center Visitors’ Bureau would be happy to help with hotel and travel arrangements. Her number is (330)892-7284.



Example 7: Training program for employee

Memorandum

TO:

FROM:

DATE:

SUBJECT: Assimilation Classes

As we approach our expansion in South Korea, many of you are preparing to move overseas. We want to help you make the transition smoother by offering assimilation classes. The classes will take place June 20-29 at Whitewood Campground in Slippery Rock, Ohio, and August 14-31 at the Friendship Conference Center in Seoul, South Korea.

Classes are intensive introductions to Korean culture, etiquette, and survival skills, as well as the Korean language.

We will send a Korean language textbook, language instruction tapes, and a syllabus to those attending. You will be required to complete three weeks of independent language study before classes begin on June 20.

Classes are open to executives transferring to our Seoul division. We encourage all executives to attend both sessions in their entirety. Executives based in the United States who anticipate doing business with our South Korea division are welcome to attend the Slippery Rock classes. Individuals are responsible for their own travel arrangements. Accommodations will be provided by Whitewood Campground and Friendship Conference Center.

Please notify Charlie McNamara at 555-0250 if you wish to register for classes. We will not be able to accept any reservations after May 1.

Both sessions will be led by Norman Reutzer, professor of Korean culture at the University of Ohio, and Ester Chung, company relations director of the Seoul division. Executives and employees from Seoul will attend portions of each session to give insight into the Korean business culture and offer relocation suggestions.

Example 8: Administrative training announcement

Memorandum

TO:

FROM:

DATE:

SUBJECT:

A meeting to train administrative assistants to use the new database software is scheduled for January 5 at 10:00 a.m., in the boardroom.

Participants will learn how to add and retrieve files from the FileMaster Pro 4.0 database. We will also cover how to convert old Computech 2.1 files to the new system.

All administrative assistants are expected to attend. If you cannot, contact Lewis Rossman to make alternate arrangements.

The training will be led by Alice Dunbrowski, a computer consultant from Office Solutions. Alice installed the program on our computers and uses it to manage her own files.



Example 9: Trainings memos

Memorandum

TO:

FROM:

DATE:

SUBJECT: Product Update Meetings for Retail Sales Associates

Product update meetings for all retail sales associates will be held on Monday and Tuesday, January 11 and 12 at the corporate headquarters at 115 Marsh Blvd. The meetings will introduce associates to the spring clothing line. The meetings are 7:00 a.m. to 9:00 a.m. daily. A complimentary full American breakfast will be served, and associates will be paid for those hours.

Attendance is mandatory at both sessions. Please come prepared to take notes! We will be giving information about fabrics, sizes, colours, prices, and designs for the entire spring line. This is information you will be expected to convey to customers.

Old Creek Mall store managers, Julie Herman and Alex Sebastian will be discussing the women’s line on the 11th. Heather McKimm, Westerville’s store manager, will discuss the men’s line on the 12th.

Example 10: Trainings

Memorandum

TO:

FROM:

DATE:

SUBJECT: Training Session—Federal Drug Dispensing Guidelines

We have scheduled meetings to update nurses and nurses’ aides on the recent revisions to federal drug dispensing guidelines.

Those attending must attend outside of shift hours. Meetings are scheduled for the following times:

Thursday, August 12, 9:00 a.m.-10:00 a.m., Room 218

Friday, August 13, 3:00 p.m.-4:00 p.m., Room 218

Monday, August 16, 7:00 p.m.-8:00 p.m., Room 218

Tuesday, August 17, 7:00 a.m.-8:00 p.m., Room 218

Attendance at one of the meetings is mandatory for all those who are certified or are seeking certification to dispense drugs to patients. Enclosed is a packet of material that participants must read before the meeting.

Florence Jolliet, our legal advisor, will conduct the meetings with Dr. Frank Wonderchek, director of paediatrics. Florence is an expert in health care laws and pending legislation affecting medical care providers. Dr Wonderchek is on the board that supervises the purchasing and dispensing of pharmaceuticals for the hospital.

Resume Transmittals — Comments Off on Thank You for the Interview
27
Nov 10

Thank You for the Interview







Guidelines : Thank You for the Interview

Thank You for the Interview

Guidelines and Alternate Phrases

  • Express your appreciation for the interview and reconfirm your interest in working for the company.
  • I so much appreciate the opportunity you gave me yesterday to meet with you and your staff in such an informal setting.
  • Thank you for taking the time to talk with me one-on-one about the sales and marketing position.
  • After talking with you yesterday, I’m even more excited about the possibility of working with you as an auditor.
  • Thanks so much for your time in reviewing your needs and the job responsibilities as a media consultant.
  • I was so pleased with the opportunity yesterday to discuss with you the management responsibilities and opportunities available in your Detroit branch.
  • Our discussions yesterday were so enlightening. I had no idea you were currently investigating so many new product ideas–that makes me even more eager to work with you at Harbro.
  • Summarize the key contributions you think you can bring to the company, basing your remarks on the job requirements mentioned in the interview and on problems you think you can solve in the position.
  • After hearing of your predicament with the scattered management team, I’ve given more thought to another possible approach. Perhaps you could…I think my experience with…would have a direct bearing on that outcome.
  • My six years’ experience in computer technical support areas certainly has prepared me to address the two continuing problems you mentioned….
  • Your mention of the company’s plans to increase PR activities in the local community sound particularly interesting to me because of my long-time media contacts. I would be most eager to explore placement of articles with these key people, who could certainly position Forrester in the limelight.
  • Close with your eagerness for their positive decision.
  • I have every confidence I can contribute to your growth.
  • Let me know if we should talk further. I think the possibilities for our association are almost endless.
  • I’ll look forward to hearing your decision about the copywriting job.
  • I do want to go to work for you to see what I can do in turning the sales situation around. I’ll be eager to hear what you decide.
  • Thank you once again for talking with me about the position. I’ll be expecting to hear from you shortly.
  • I am happy to know you will be making the decision soon. I’ll be eager to get a call from you.
  • I’ll appreciate your giving me a call when you’ve made a decision about this position.
  • Thanks again for outlining the challenges to me–I’m ready to go to work.

Example 1: Interview thank you letter sample

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Barnhart:

Thank you for the opportunity to speak with you personally yesterday about the position of technical editor. Your company sounds as though it has a superior strategy for putting together technical proposals to meet client needs. I do appreciate the time you spent in overviewing the entire process from engineer surveys to final copy.

My experience in working with more than 50 engineers in the past two years has given me broad experience in combining technical accuracy and principles of good writing. Since our discussion about the current lack of people skills in the editing process, I’m even more eager to bring a sense of cooperation to the job and a willingness to work with your engineers on subsequent drafts until we have a winning proposal in hand.

I’m looking forward to your decision about having me go to work with you to increase your winning proposal ratio.

Sincerely,

Example 2: Thank You for the Interview

Your Name
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Trindle:

Thank you for taking the time to speak with me about the opportunities and responsibilities of your service manager position. The dealership’s service center is certainly an impressive operation with up-to-date equipment and a well-trained staff to repair today’s computer-driven vehicles.

I feel I would be particularly well-suited to assist in your effort to improve your public image. In my position as service manager of Sonny’s Transmission Repair, we have earned the Best of Cleveland—Best Car Repair Shop Award from the Cleveland Sentinel for the last four years. I have instituted a six-point customer communication policy that strengthens customer confidence. Since I have managed the shop, repeat business is up 30 percent. I am confident I could do the same for your dealership.

I look forward to hearing from you. I think our association would be a mutually beneficial one.

Sincerely,

Example 3: After interview thank you letter

Your Name
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. O’Brien:

It was a pleasure to speak with you on Monday regarding the Kids’ Spot assistant producer position. Kids’ Spot sounds like a show that will educate and entertain children for many years to come. I appreciate you taking the time to explain the assistant producer position to me in detail. I feel as though I have a very good idea of what my typical day would be like if I came to your show.

I certainly understand your worries that children’s programming is saturated. In my production work on Simon’s Sandbox, a children’s television show created by the University of Ohio, I gained experience on how to carve out a niche within the industry. When the show’s ratings dropped in 1996, I led a project to retool the program as a nature program. Subsequent ratings were consistently in the top three in northern Ohio children’s programming.

Kids’ Spot’s concentration on safety issues is a much-needed approach. The challenge is to maintain an entertaining tone rather than a lecturing tone. I have several ideas for characters and sketches that would help achieve that goal.

I am eager to hear from you. I think I could make real contributions to Kids’ Spot.

Sincerely,

Example 4: Follow up letter after interview

Your Name
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Mesner:

I appreciate the time you took out of your busy Monday to explain World Watch’s current projects and the role of the researcher in your business. I already knew that World Watch was one of the most well-respected environmental research firms in the country, but I was surprised at the number of major federal projects you currently handle.

During my graduate studies in the environmental studies department at El Paso College I worked as a research assistant under Dr. Lyle Cardoman, the chair of the Federal Committee on Habitat Conservation. Dr. Cardoman’s committee established the environmental impact guidelines, so I am very familiar with the ins and outs of federal environmental impact studies.

I have every confidence that I would be an asset to your research staff. I look forward to hearing from you.

Sincerely,

Example 5: Thank you letter after job interview

Your Name
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Nelson:

Thank you for meeting with me yesterday to discuss Fowler State’s library system and your assistant librarian opening. Since I was an undergraduate at Fowler State I have been impressed with the extensive library holdings and your commitment to keeping materials accessible to students.

Your struggle to maintain the collections and periodicals subscriptions in the face of budget cuts is one of the major challenges libraries face. I addressed this issue in my master’s thesis, studying the methods four university libraries’ used to cope with decreasing funding.

I have several ideas for Fowler’s library system which proved effective with other universities. For instance, periodicals-tracking software that calculates the circulation rates of specific titles and their annual costs can help you decide which are the most important subscriptions to maintain. Several universities have also had some success obtaining grants to replace previous institutional support. Considering Fowler’s reputation this approach seems quite promising.

I want to see what I can do to improve the library’s funding situation. I am eager to hear what you decide.

Sincerely,

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