Human Relations

Farewells — Comments Off on Thank you and Appreciation letter To Employee Leaving
24
Nov 10

Thank you and Appreciation letter To Employee Leaving

Guidelines: Thank you and Appreciation letter To Employee Leaving

Farewell to Employee Leaving

Guidelines and Alternate Phrases

  • Comment on the value of the relationship to you or to the company.
  • You have been a tremendous influence in my career.
  • I can hardly believe we are having to say goodbye to someone who has single-handedly been responsible for so much of the company’s success.
  • If you ask me, the years have been too short. We’re not ready to see you go.
  • Your association with Hubco, Inc. has been more than a long one–it has been a valuable one.
  • Your friendship has meant more to me than I can express in this short note.
  • Thank you for your contributions to my own well-being and personal, as well as career, goals.
  • My working association with you has been invaluable. Under your leadership, I have grown tremendously in my knowledge of the industry and…
  • I really hate to write this letter, Ed. Your leaving means goodbye to one of the most rewarding associations I’ve had through the years.
  • I’m so sorry to hear you’re leaving Vivian International–your going is a big loss to us.
  • I hope you realize you’re making quite a few people unhappy with your recent decision to leave us. How can we get the job done without you?
  • Over the years our relationship has meant so much to me–I hate to hear you’re leaving.
  • I fear the rumours are true–you’re leaving. That’s upsetting to so many of us who’ve grown to depend on you in so many ways.
  • Dean, I didn’t want to let this moment go by without writing to say how much I have enjoyed both our personal and working relationship.
  • Identify and elaborate on specifics. Mention either personal attributes and talents you value as an individual or career achievements and contributions to the company. An informal, light touch is usually appropriate on such occasions.
  • I feel like pushing the panic button every time I think of your being gone–who will handle our irate customers?
  • You were instrumental in my getting the last promotion. I will not forget that and my debt to you.
  • You have always been so understanding of my family situation and the need for me to take off work from time to time to care for the boys.
  • Your sales results have always been a motivating factor in my own career.
  • Your warnings and advice have kept me out of immeasurable trouble on the two Monroe accounts.



  • You’re a talented designer who has taken us a long way in product development.
  • As an excellent manager, you have taught us the value of teamwork and team spirit.
  • You have been an inspiration in seeing projects through to completion–especially the tough ones.
  • I have the utmost respect for your ability to identify potential problems and turn them into sales opportunities within already large accounts.
  • Your witticisms and humour have brought us all through some pretty difficult times.
  • When we’re all in a dither around here trying to decide whom to call, when, and where, may we call you? For the last 20 years, you’re the one person who always had, or who knew where to find, the answers.
  • Your creativity has been what has brought this department through time and time again.
  • Your fairness and your consistency in applying policies have created much respect for you.
  • Your organizational skills and your analytical thinking have directly contributed time and again to the bottom line.
  • Be warm, specific, and personal in your comments but be cautious about remarks that may upset an employee who is leaving the company under adverse conditions.
  • We wish you the best in the years ahead.
  • Thank you for all your efforts here.
  • Enjoy those travel, job, or leisure plans you’ve been meaning to get around to for the last few years.
  • We will miss you.
  • Please call me from time to time to keep me informed of your whereabouts and your new achievements.
  • I’m planning to stay in touch with you. I’m sure I’m going to continue to need your expertise that has been so readily at my disposal over the years.
  • Please let us know of your successes at TMT Services; I know there will be many.
  • Keep taking the steps in the direction you want to go, and life will get you there with the first-class passage.
  • Best of everything as you go to your new job.
  • I wish you well in whatever you decide to do when you arrive in Denver. I’m confident your possibilities will be many.
  • I want to wish you the best as you assume your new duties.
  • We’ll be eagerly looking for your name in those press releases from your new company.
  • We have every confidence your future is going to be a bright one wherever you decide to accept a position.
  • You have our blessing here at Upjohn in your new leadership role.
  • We’re expecting to hear good things from you in the future. Keep up the outstanding record.
  • It’s evident you’ve worked long and hard for this promotion. Our best wishes for your continued success.
  • We’re going to hide and watch you go right to the top.
  • You deserve every success the future holds.




Example 1: Letter to employee leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Holden,

So far, I think I’ve missed every opportunity to say goodbye to you personally–the dinner last evening and the departmental get-together. I didn’t, however, want to let the occasion of your leaving pass by without expressing to you how much I’ve valued our working relationship over the years.

My earliest recollection of your coming to my rescue was the Folger account. Do you remember the days you spent on the phone on my behalf just trying to get their buyer to talk to the “new kid on the block”? Since those days, you’ve been an excellent pace-setter for the accounts we’ve managed. Aside from that role, I’ve appreciated your advice about career decisions and even about family. Jody and the boys remember well your helping to arrange our travel overseas on the Hilton project.

I wish you the best as you assume the leadership role at TRM Services. They’re getting a master manager and an all-around nice guy. Let’s stay in touch.

Cordially,



Example 2: Farewell letter to resigned employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Phillip:

Is it really possible you are leaving Hilton?

Over the years it has always given us a secure feeling to know we had such an efficient and dedicated spokesperson in the Northeast. Your role in dealing with the Bayer government people has greatly aided us in retaining the good reputation we’ve had in the region.

Since your coming to work here, many events have changed our nation and the entire globe, and you have always remained receptive to growth in your vision, your responsibilities, and your interests on Hilton’s behalf.

I even remember your assignment to Peru to supervise the major repair jobs there–spending so much time away from your family during that year. No less important were the design projects in Australia three years ago–designs that put us so far ahead of the competition we haven’t looked back.

It will be impossible to replace your unique qualities and talents, but I’m pleased you now have the opportunity to enjoy a well-deserved rest.

Hilton is a much better company because of your efforts.

Cordially,

Example 3: Farewells to employees

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Myra,

I’ve been travelling so much this past six months I didn’t want to express my goodbyes to you until I had time to reflect on our long association and what it has meant to me.

Although we haven’t always agreed, I’m sure we’ve always respected each other’s opinions and talents. Certainly, I can say without any reservation I’ve always been proud of what we’ve been able to accomplish together.

As you take over the new job, I know you will go on to achieve even more personal career objectives. It will greatly please me to hear and read of your accomplishments in the years to come. Perhaps another project sometime will bring us together again.

With best personal regards,

Example 4: Sample letter for say goodbye to employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Sid,

A brief note to apologize to you for not being able to say goodbye in person, but I didn’t want to miss this opportunity to thank you for your contribution to my career. You and Phil Stockton have been my models, inspiration, and motivators through so many difficult times.

Remember Grafton? How about the interview with Jackson out in Phoenix? Not to mention my “hibernation” after the difficulties between Myrna and me.

My best wishes for your success with the new company. I’ll always be around to brag that “I knew you when….”

Keep in touch,

Example 5: Example of farewell letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Hepburn:

This is probably the worst week of my life. My dog died, my health insurance company cancelled my policy, and now you, my long-trusted administrative assistant, are leaving. You kept my head screwed on straight for four years, planning my appointments and keeping the front office in perfect working order.

No matter how dependent I have become on your excellent organizational skills, I think your decision to accept the new job is a smart career move. You are definitely qualified to handle bigger and better things, and I wish you luck in your pursuit of these new challenges.

Thank you for being such a dedicated employee. Brown & Mueller are lucky to have you aboard.

Regards,



Example 6: Letter for Employee Leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Anne:

Congratulations on your fine offer from the University of Georgia. Is it true that you will receive a roomful of high-tech equipment for your research? You must be thrilled.

I am really proud of your accomplishments and have always admired your ability to interpret professional research in a way that made sense to everyone. Remember when we were listening to the speaker on second language acquisition at the Multicultural Research Conference? Everyone was so confused until you raised your hand and clarified his ideas.

You are an asset to any university. Not only are you a brilliant researcher, but a caring teacher. Can we keep in touch? Please send me your new e-mail address at Georgia.

Cordially,

Example 7: Employee Leaving Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Connie:

Everyone on the night shift was disappointed to hear of your transfer to the day shift. I know you must be pretty happy, as this may mean a more normal life.

I really enjoyed working under you this past year. Your support and understanding helped make getting through the night a little easier. I remember one night when all of the engineers were particularly sleepy and you ordered pizza and soda. It reminded me of nights in college where pizza and soda were the only things that could keep me up studying until dawn.

Good luck in your new position as day manager. You are definitely one of the best. You will be missed.

Regards,

Example 8: Farewell letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Helena:

The worst part of my job also seems to be the best part. Ever since I began supervising new clinicians, it has been a pleasure to see them advance to new positions. Unfortunately, this means constantly losing the employees I grow close to. I am particularly sad to see you go. You have been a star clinician, learning from your mistakes, and rarely repeating them. You are compliant, yet firm, and your work is based on strong theoretical backing.

Best of luck in your new position as a head therapist of the pediatric trauma unit. I know you are ready for this new challenge. Please keep in touch, as I am eager to hear about your new responsibilities. If there is anything I can do to help make the transition smoother, just give me a call.

Cordially,



Example 9: Letter to colleague

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Llago:

I remember the first day our research group met at the National Robotics Research Center. None of us knew what to expect from one other. Little did we know that we would become friends as well as co-workers during this two-year research adventure.

Each of us knew the time would come for us to go our separate ways. You have been the first to find a position. You are a sharp engineer and deserve such a prestigious and rewarding placement in biomedical engineering. Congratulations!

You can be sure that I will keep in touch. Hopefully, we can still go on that vacation next year to the Atlantic coast.

Yours Truly,

Example 10: Farewell to Employee Leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Rockefeller:

You confirmed my suspicions yesterday. I sensed you might be leaving us, but I didn’t want to believe it until I heard you say it.

This company is very lucky to have held on to you for this long. Your computer expertise has transformed all of our offices into efficient and effective workplaces.

Thank you for your contributions. You have definitely left your mark with us. You can be sure that we will spread the word about your new business. Congratulations and best of luck.

Sincerely,

Farewells — Comments Off on From Employee Leaving
24
Nov 10

From Employee Leaving












Guidelines : From Employee Leaving

Farewell from Employee Leaving

Guidelines and Alternate Phrases

  • Inform the reader in a positive, upbeat manner you are leaving your present position.
  • I’m writing to let you know of my good news. I have recently had an opportunity to…
  • On August 6, I will be transferring to the Atlanta service center, an exciting new challenge.
  • Jack, next week I’ll be a beginner again–I’ve accepted a position with…
  • Jack, I wanted you to know I will soon be leaving Upjohn here to assume a new position at the Kansas City site.
  • I am currently planning to begin a new position as director of admissions at the University of Alabama.
  • I’ve had a change of career plans–effective May 1, I will be impersonating a sales rep. What do you think of my chances for success? Seriously, I wanted to say good-bye to you and ….
  • Mention who will be taking over your responsibilities if the reader will need to continue the relationship with your employer. For example, a vendor may want to know who the new contact within the company will be.
  • Jack Gordon will be your new contact for further orders.
  • In the future, you should call Lisa Smith to coordinate the workshops for your organizations.
  • I’ll be replaced by Mike Treadwell, who will very capably service your account when you have needs or questions.
  • Tom Posten will be joining the company to assume my duties, and I’m sure he will be in touch with you shortly. As I understand it, Tom has been in mechanical engineering for 10 years, and I’m sure will be more than qualified to handle all your needs.
  • Your new company contact will be Sarah Hughes. Sarah has heard me speak of you often and is very eager to meet you and find out more about how you can work together.
  • Express your appreciation for the association, being specific about the benefit or value either to you personally or to the company.
  • I’ve valued tremendously my association with Wellington and the growth opportunities here.
  • I’ve appreciated so much the opportunity to work with each of you in the manufacturing and production areas.
  • I’ve appreciated working with you on the various projects that have produced such fine results for both of us.
  • The company has certainly invested heavily in my training, and for that I’m especially grateful.
  • The hours have been long, but the work has been so satisfying.
  • You have contributed significantly to my skills and my philosophy of management.
  • Your contributions have been invaluable to my sales success.
  • Our discussions over the years have been so helpful to me in charting the waters of design and production on many new product lines.
  • I can’t think of a client relationship I’ve enjoyed more. Your investments are with a sound company, and I pledge to leave you in good hands.
  • The stimulating chats we’ve had in your office have been very helpful to me in formulating my own management philosophies. I count myself very lucky to have been associated with you and your staff.
  • The trips on which I accompanied you to our annual conventions have been some of my most memorable times at Hightower. Thank you for your guidance and friendship.
  • Mention any plans to stay in touch.
  • I’ll drop in on you from time to time.
  • Let’s have lunch after I’ve gotten in with both feet–I’ll be able to present you with a “case study” for analysis and advice.
  • Keep me on your mailing list for the newsletter.
  • Call me whenever you’re in my area so we can have lunch.
  • What schedule can we arrange for updates? I want to keep up on what happens with you.
  • Keep me posted on the happenings in your life, and I’ll do the same. I’ll save a free evening at the next ICB convention.
  • Don’t forget to keep me posted on your own comings and goings.
  • I’ll be in touch with Margaret in my new job; she’ll be sure to keep me updated on what’s happening in your life.
  • I’ll plan to keep my eye out for your name in the trade journals.
  • My ears will perk up for news of you around industry gatherings.

Example 1: Farewells letter to colleagues

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Kathryn:

As you may or may not have heard, I will be leaving Herrington-Dale on September 1 to begin my own consulting business. That experience may be a “dream come true” or a nightmare–depending on my success or failure.

Whichever way things turn out, I don’t want to leave without telling you of your contributions to my career. The training offered here has been exceptional, and with diligence you have mapped out the formal training programs beneficial to me and managed to see I got into each one. Additionally, just observing your management style has been an excellent on-the-job case study of course principles. You’ve kept the work challenging and the interactions pleasant. Thank you for providing this working environment that has nurtured my inclination to start and manage my own company.

I’m sure I’ll be phoning you from time to time for advice as I consult with clients who demand and deserve as much as clients here at Herrington-Dale.

Sincerely,

Example 2: Goodbye letter to all staff

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Fincher:

I will be leaving Betmax Limited on June 12 to pursue my own consulting work in the area of financial systems.

The central employee relations functions now coordinated by my department are being decentralized into divisional activities. The names of your new contacts within the divisions are provided on the attached sheet.

I’ve enjoyed working with you in the HR support function and think we together have recruited and trained some very talented employees. I look forward to other, similar professional relationships in the future.

If I can help you in any way after June 12, please call my old number, and Sharon Alexander there will be able to provide you with a new number where I can be reached.

Cordially,

Example 3: Farewell letters example

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

To All the Staff:

The rumor is true; they have finally kicked me upstairs so you people here can get some real work done. Seriously, although I’m excited to be assuming the position of director of nursing, I am reluctant to leave all of you who have made me look so good during the past four years.

As you may have also heard, Margaret Ellman will be capably taking over my job here, and I know you will very soon come to appreciate her expertise.

Once again, thank you so much for your support during these past years. You have given the best care possible to our patients, and I have experienced your compassion firsthand, observing time and again how much emotional and physical strength such commitment requires. I thank each of you for inspiring me to do my very best behind the scenes.

Cordially,

Example 4: Farewell letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Margaret:

I am pleased to tell you I am moving on to a new assignment and will supervise our branch system in Queens County and Nassau County. The new position will be a real challenge, but I’m excited about the opportunities and new learning experiences.

I regret, however, I’ll be unable personally to introduce you to Kelley McFee, who will be succeeding me as the officer in charge of the 40 Wall Street branch. I’ve asked her to stop by and introduce herself at your convenience sometime in the coming weeks.

Although I look forward to my new duties, I do want to say how much I’ve enjoyed working with you and your associates during the last few years. Specifically, I always appreciated your taking the time to receive my calls and provide any account information I’ve needed.

I hope everything continues well for you and that I have occasion to work with you or visit socially in the near future.

Sincerely,

Example 5: Farewell letter colleagues

Memorandum

TO:

FROM:

DATE:

SUBJECT: Good-bye

I cannot express to you what a growing experience this job has been for me. I started out with a college degree and no “real world” experience. Thanks to your willingness to take a chance on me, I have learned the managerial aspects of a business from the ground up. In fact, I feel this company and I grew together.

Now I am excited to be a full-time mom, helping my two boys grow up.

The aspect of work I will miss most is being part of an excellent team. Some companies strive for years to find just the right combination of people. Our team seemed to work together from the start. I am honored to have been a part of it all.

I know Selina Martindale will do an excellent job of taking over my responsibilities.

You can be sure that I will keep tabs on everyone here, as you are my extended family.

Example 6: Farewell letter to employer

Memorandum

TO:

FROM:

DATE:

SUBJECT: My Departure

As I am sure you are all aware, I am leaving Walsh & Company to pursue my lifelong dream—opening my own consulting firm. Serving as your supervisor has been one of the greatest pleasures of my job, as it involves a teacher-mentor relationship which seems to reap its own rewards.

I appreciate your patience on my bad days and your high spirits when all was running smoothly. We always knew we could depend on each other. I have informed your new supervisor, Greg Greene, of the caliber of employees he is acquiring.

Good luck in all of your endeavors. I will keep you posted on the progress of my consulting firm. Thanks again for your hard work.

Example 7: Farewell from Employee Leaving

Memorandum

TO:

FROM:

DATE:

SUBJECT: My Transfer

I leave with a heavy heart because I am certain a supervisor like you in our field does not come around often. You have been a positive leader from the very beginning of our working relationship, making sure that I learned from mistakes rather than being penalized. You have also been very understanding of my difficult family times during these last few months. The extra time off you gave me made a world of difference in working through that tough period.

I plan to keep in touch with you via e-mail. Again, thank you for going above and beyond the call of duty.

Example 8: Farewell letter from Employee Leaving

Memorandum

TO:

FROM:

DATE:

SUBJECT: My Departure

As you know, this Friday is my last day with Stevens Jewelry. I have watched this company go through hard times and come out on top, due mostly to your business savvy. Thank you for being my mentor and encouraging me when my confidence was low.

Francine and I are moving back to the northeast because she has received an excellent offer from a top law school. I have a couple of good leads on jobs in the jewelry field and hope to get a managerial position. My goal is to find as much satisfaction in my new job as I found here working for Stevens Jewelry.

Let’s stay in touch. You can expect a letter from me once we get to Washington.

Example 9: Company leaving letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: Good-bye

Today is my last day in the office. I am looking forward to my new job opportunity in the west. However, I will miss being part of such a smooth-running team. We never missed a beat when working on those marketing projects.

I will also miss the fun we had on the volleyball court. Thanks for your professional support and your friendship. We will be in touch soon to report our new address and phone number. I hope you will all plan a trip out to California some time soon.

Example 10: Employee Leaving Letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: My Departure

I have been working under you for seven years now and have forgotten the pressure of starting a new job. I sincerely hope that my supervisor at Regional Health is as supportive as you have been.

I regret that I will not be around when your baby is born; I am sure it will be a life-changing experience for you. Please call me if there is anything I can do for you personally or professionally. Even though I trained the new assistant for two weeks, I know that many questions will arise. I will be happy to help in making the transition as smooth as possible.

Congratulations — Comments Off on Response to Congratulation
24
Nov 10

Response to Congratulation





Guidelines : Response to Congratulation

Responding to Congratulations

Guidelines and Alternate Phrases

  • Thank the reader for his or her thoughtfulness in taking the time to recognize the achievement or mention the occasion.
  • Thanks so much for taking the time to drop me your kind note.
  • How thoughtful of you to write about the Draper Award.
  • Your note about the Draper Award was particularly special to me.
  • The primary benefit of publishing that article was to hear from old friends like you—thanks so much for writing.
  • You’re always so thoughtful to take note of what others are doing in the industry.
  • Your letter came today. Thank you so much for recognizing our efforts toward the Fullerton cause. I do think it’s a worthy effort on the part of the community here.
  • With your busy travel schedule, how did you ever find time to drop me a note about this special time in my life? Thanks so much for thinking of me.
  • You have such class—how nice of you to write me about the sales record.
  • Thanks for your vote of confidence. From your kind words, it’s too bad you weren’t on the award selection committee years ago!
  • Avoid “telling your story” about the achievement or distinction. Be modest.
  • As you well know, such work is not the result of solo efforts.
  • We all had a part in the results; I simply was the one lucky enough to be singled out this time.
  • It was a team effort, I can assure you.
  • As you may have guessed, I had much support from our organization.
  • From the very beginning, your advice and direction were invaluable in turning me on to this job.
  • Colleagues like you make the work so worthwhile.
  • If appropriate, extend your own hospitality or wish for further contact.
  • Maybe we can visit further when you have the time.
  • Would you call me when you get caught up from your travels?
  • Please feel free to drop in on me whenever you’re here in the area.
  • Let me know when you have time to chat about your own situation.
  • Perhaps we can get together before too long. I’ll be in touch.
  • Give me a call when you have the time to sit down for a long visit.
  • I welcome any further ideas from you on the subject: your insights have been invaluable to me in the past.

Example 1: Response to Congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hightower:

Thank you for the kind comments in your recent letter about my new responsibilities at Sitco, Inc. There have always been giants in the industry such as you who have led the way for the inroads the rest of us are now making.

Thank you for your thoughtfulness in writing. Perhaps you’ll let me call on you again for advice in this new position.

Sincerely,

Example 2: Reply to congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Virginia:

Thank you so much for your nice note about the Draper Award. The recognition takes on another special meaning when colleagues like you are so complimentary and supportive. I’d love to renew our acquaintance with a luncheon date when you’re in town again.

Sincerely,

Example 3: Response to congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Matthew:

How nice of you to take the time to write about seeing the Futura article on our company. We just hope that report is a prophet. Best wishes to you and your staff also, and keep me posted on how the Middle East project shapes up.

Cordially,

Congratulations — Comments Off on Service Award
24
Nov 10

Service Award







Guidelines : Service Award

Congratulations on Service Award

Guidelines and Alternate Phrases

  • Mention the occasion and length of service, stating anything you plan to do to commemorate the occasion such as a certificate, luncheon, or gift.
  • We are pleased to note you’ve been with us at United Carolton for 10 years now.
  • This is a special month for both you and us at United Carolton; our records show you’ve been giving us long hours of hard work for 15 years.
  • United Carolton is pleased to commemorate your 20th year with us by asking you to join your coworkers and friends for lunch at the Barrymore Loft, August 5, at noon. You are our guest of honor.
  • For the past 20 years, you have been committed to our goals here at United Carolton. We are committed to repaying you in some small way with a token of our gratitude for your excellent performance. Please accept the enclosed watch as a symbol given to special people here–those who have excelled in their careers.
  • The enclosed certificate commemorates your fine performance at United Carolton for the past five years.
  • Comment on the reader’s specific contributions to the organization so the letter doesn’t sound like a boilerplate document sent out routinely to all long-term employees.
  • Your shop runs smoothly with little supervision.
  • Your supervisor has commented she can depend on you totally to carry out any assignment in the most efficient way.
  • Your resourcefulness, your judgment, and your vision have led your staff to exemplify what a divisional team should accomplish.
  • Given little direction and less budget, you have performed next-to-miracles with the Woodhaven store.
  • Under your management, we have seen sales double in two years–a remarkable record.
  • Your candor, your commitment, and your caring have paid off for both you and the company.
  • Your talent and creativity have provided just the kinds of design work we envisioned for your team.
  • We can’t thank you enough for your attention to those minute details that make the difference in customers coming back to us again and again.
  • Express your appreciation for continuing service in the past and in the years to come.
  • Employees like you keep us in business.
  • We wish every employee had the commitment you’ve shown over the years. Thank you.
  • We hope you’ll serve with us for many years to come.
  • We believe employees such as you make the difference in our profit or loss. Keep up the good work.
  • You’re an excellent performer who will continue to contribute to our success for years to come.
  • The future here is wide open for employees of your caliber.
  • The future here is unlimited for employees with your performance record and abilities.
  • The future here is bright for employees who have your attitude of commitment and dedication to excellence.
  • United Carolton hopes to send you a paycheck for many years in the future.
  • We will do everything possible to keep employees like you happy.
  • We expect the second 10 years to be equally as successful for you and for the company.
  • Thank you for your commitment. We owe you our gratitude.
  • Your loyalty and excellent service will not be forgotten for years to come.
  • Thank you for working with us here to do the best job possible for our community.
  • Customers deserve the best. It’s quite evident you are committed to that goal. We thank you.

Example 1: Congratulations letters for award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dwayne:

This month marks your 20th year with United Carolton–20 years of hard work and commitment to keeping our customers happy.

To commemorate your long-term service, we are shipping to your home a painting of the local landscape by artist Harold Pitone. We hope that every time you, your family, and your friends look at the painting, you will think fondly of your years spent here together, and that your work life will be a big part of that sense of contentment.

This gift represents only a small sense of the gratitude we feel for your loyalty through the years. You have contributed greatly to our customer service department, keeping our records up-to-date, handling the phone so capably, and coordinating our work schedules so customer repairs are completed on time and as promised.

You are United Carolton to the customer. Your work has kept us in business these many years, and we hope to have you with us for many more.

Sincerely,

Example 2: Compliment letter for service award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jessica:

I have been looking forward to today all year. June 12 marks your 15th year with Vendler Industries. We want to offer our congratulations and thanks for your dedication to the company.

I can still remember when you joined us as a wide-eyed intern. Even then you had the tenacity to see projects through to the end. Over the years you have also developed into one of the most knowledgeable and respected engineers in company.

The example you set for our younger employees raises the standards of our work. In fact, your proposal on the Foltzberg project is still required reading for all our junior engineers. You started your career with Vendler Industries and we hope you will finish it here.

Will you and your family join us at Gershwin’s Restaurant for a reception in your honor next Friday at 7:00 p.m.? The entire engineering staff wants an opportunity to congratulate you.

Sincerely,

Example 3: Congratulation letter to employee on service award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Stanley:

Today is the one year anniversary of your employment at Reiger Foods. We want to let you know how much we appreciate your hard work this year. The fact that you regularly stay after 5:00 without complaint to complete pressing projects has not gone unnoticed. Your dedication is exemplary.

To express our gratitude for your contributions, we have enclosed two tickets to the Gladiators game next week. I know what a big fan you are.

Thank you for your work this year, Stanley. We hope this is the first of many anniversaries we will celebrate together.

Sincerely,

Example 4: Service award congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dora:

It might seem like just another day at the office, but, in fact, today is a red letter day. Five years ago today you began working for Quigley Laboratories. Barry Logan, Ginny Thomas, and I would like to take you out to lunch to celebrate.

In your five years with us you have led some of our most successful research initiatives. The advances we made with Prodexa and Viradeem were largely due to your contributions. Your work on the Halcon 2000 is still the stuff of legend around the halls of Quigley Laboratories.

Thank you for giving us your leadership and expertise these last five years. We look forward to many more.

Sincerely,

Example 5: Congratulations letters on receive the award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Noah:

You are invited to a party at Roma Garden, March 22 at 7:00 p.m. We hope you can make it; you’re the guest of honor. We want to celebrate your 10th anniversary with Book Nook.

As we look back on your years with us we can’t help but think of you as a pioneer. When you developed the Children’s Story Hour program eight years ago, we were the only bookstore in town to target children’s sales. Since then nearly every bookstore in the city has followed your lead.

Perhaps your biggest contribution has been to lead the initiative to get Book Nook on-line. You proceeded with that project in the face of a lot of early skepticism, and we are the better for your perseverance. On-line sale now make up 15 percent of our gross sales.

When you first came to us, we saw you as a radical. Now we prefer to think of you as a visionary. Thank you for all you’ve done for Book Nook. Your years ahead with us look just as bright.

Sincerely,

Congratulations — Comments Off on Retirement
24
Nov 10

Retirement





Guidelines : Retirement

Congratulations on Retirement

Guidelines and Alternate Phrases

  • Mention the occasion of retirement.
  • Your time of leisure, travel, and rest is fast approaching; I’m so envious.
  • Congratulations on such a long and varied career.
  • Congratulations on such a successful 40-year record!
  • What a record–30 years of hard work, commitment, and excellence.
  • I am so pleased to have had the opportunity to work with you through the years on so many joint projects. On your retirement, I have very mixed emotions. On the one hand, you deserve the well-earned years of leisure; on the other hand, I’ll miss you greatly.
  • From my distinct vantage point as a competitor, I can’t say how glad I am to see you retire–you’ve put most of us to shame with your accomplishments. Seriously, I hate to see you go. Leaders who’ve exhibited the courage you’ve shown are difficult to replace.
  • My colleagues tell me you’re retiring after 30 remarkable years.
  • After 28 highly productive years, you think you’re really going to get any rest on the sidelines?
  • You’ve had such a spectacular career I find it shocking to think you will not be leading our organization to new records.
  • I understand from mutual friends you will be retiring at the end of the month, and I didn’t want the occasion to go by without a special note to let you know how much I’ve enjoyed our association.
  • If our records are right, you’ve been showing up for work here every morning for the past 20 years. Now, that’s consistency!
  • Comment specifically on the career achievements, skills, or personal attributes of the retiree.
  • You have spread your fatherly interest to include me so often.
  • Your business acumen has been noted so often in the press I feel at a loss to comment further other than to say I’ve learned more from you in our six-month relationship than in all my earlier years with the organization.
  • Your punctuality, your dependability, and your loyalty have been exemplary.
  • Whenever there has been a technical problem, I always had the confidence that given enough time and the proper assistance, you would have us back in operation.
  • Your sound judgment, your can-do attitude, and your management skills have contributed more than I can say in this short letter.
  • You have so faithfully performed every task assigned, without complaint and with excellence.
  • Your record of attendance, your skill development, and your attitude have been marvelous through the years.
  • Wish the reader well with any announced plans for the retirement years. Remember, however, that not everyone is pleased about retiring, and in those cases, your comments should only be general.
  • My very best wishes for your future years.
  • My thoughts and prayers go with you as you leave us.
  • Have fun as you travel the globe, meet new people, and enjoy your family.
  • Many years of health, happiness, and fun to you.
  • Thank you for making us part of your life; we wish you many more years with the people who matter most–your friends and family.
  • Your plans for retirement sound exciting. Make the most of every moment.
  • Godspeed as you go.
  • You have earned the thorough rest that only retirement provides. Enjoy.
  • You have worked long and contributed much. We hope your retirement brings you equally as much contentment.
  • Our best wishes go with you as you face those exciting days of pure leisure–long conversations, unhurried visits, uninterrupted rest. You deserve to enjoy life to its fullest.

Example 1: Sample letter for retirement congratulations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Douglas:

Rumor has it you’re going to be deserting us here in the Eastern region for greener pastures–golf courses, tennis courts, hunting leases in Wyoming. Congratulations on your planned retirement.

But before you leave for those greener pastures, let me recall for you the outstanding successes you’ve had here with us. It seems like only yesterday you were breaking sales goals and had set the bell curve on edge. Then, as my mentor in the field of management, you showed me what it meant to listen to your team members and really give their ideas a chance, to work long hours for a common goal, to envision the future as you want it to be and then make things happen. Thank you so much for what your career has meant to me as both a friend and an observer.

Your retirement has come too soon to suit me; nevertheless, I wish you the very best in the years ahead.

Sincerely,

Example 2: Retirement congratulations letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jeremy:

I’m pleased to have the opportunity to help you mark your retirement from the company and move into a life of well-deserved leisure and travel. Thank you so much for the excellent sales assistance you’ve given me numerous times in the past 25 years. Specifically, I’m remembering just last year–without you, I could have kissed the Joverson deal good-bye.

Doesn’t the time go fast? But being the effective salesperson you are, you’ve been just as fast in piling up awards and profit records.

Congratulations on a very successful career–one I hope to emulate.

Sincerely,

Example 3: Retirement congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Willard:

Come Easter week, they tell me the business is losing some of its real flavor. Are you really retiring? Who will be here to tell about real creative selling–like translating butter and eggs into an initial payment?

And who will be able to show us such good times on the job? Like the time at Ruidoso when I watched your knuckles turn white as the helicopter went into a steep bank and we looked straight down through the open door–several thousand feet.

And who will straighten me out when I tell a customer the 402 model will cost him $2,800/month instead of $800?

As you can see, the things I remember are not only the problems but the fun. I’m very grateful for having worked with a fine guy who still “wears well” with everyone I know.

My sincerest wishes for your future happy years.

Regards,

Congratulations — Comments Off on Receipt of Award
24
Nov 10

Receipt of Award






Guidelines : Receipt of Award

Congratulations on Receipt of Award

Guidelines and Alternate Phrases

  • Commend the reader on the award or honor.
  • Congratulations on being named “Woman of the Year.”
  • We are so thrilled to learn you have been recognized by your professional association for your contributions to the field.
  • We understand your organization has been awarded the Fenmore Prize for its outstanding customer service, and we are so pleased.
  • I couldn’t be happier to know you have been named to the list of Farmore’s “Most Talented Professionals.”
  • The “Manager of the Year” honor is quite a distinction–one you obviously have deserved for several years now.
  • Your father mentioned to me you had been selected as UTA’s “Senior of the Year.” How pleased your parents are. My congratulations on an outstanding four years of diligent work.
  • Just a note to comment on your selection as “Customer Representative of the Month”: I wholeheartedly agree with that choice.
  • You have finally been recognized for the talent I’ve observed in you for years now at ATC. Congratulations on making the list of ….
  • Mention one or two specific reasons he or she deserves the distinction.
  • You have taken a difficult situation and turned the tide against overwhelming odds.
  • The politics of the situation have been difficult to overcome; yet, I knew eventually talent would win over high visibility.
  • I can’t believe you have accomplished such a sales record in such an economically depressed industry.
  • For months, I’ve watched your work–creative, on-target, insightful.
  • Your professionalism is always evident in your dress, your communication, and your demeanor with clients–no matter what their attitude and behavior.
  • You have astonished us with your knowledge of the growing software applications for the industry.
  • We here have all commented on your resourcefulness in finding solutions to the problems we faced, specifically the Kline conflict and resolution.
  • Your pleasant attitude, your ability to get along with people in all walks of life, and your personal integrity make you the ideal choice for this award.
  • You have a clever way of motivating people to stretch them to their fullest potential–the highest evidence of leadership.
  • Your leadership and management skills, your amiable personality, and your commitment to hard work have made you the ideal choice.
  • You have worked long and hard on the membership drive this past year, making countless phone calls and walking many miles on our behalf.
  • No detail has been too small for your personal attention. That concentration has been the difference this year in the success of your programs.
  • Be enthusiastic and personal; don’t make your letter sound like the typical boilerplate message sent to everyone.

Example 1: Congratulation letter for receipt of award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Frank:

Mark Hammond has told me of your designation as the outstanding engineering graduate of Tulane University! Congratulations!

I know this kind of recognition must make you feel good, but it is a most worthwhile “thank you” on the part of the designating university for all your accomplishments, not the least of which is building a major company in a tough industry.

Cordially,

Example 2: Congratulation sample letter on receipt of award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Carey:

I received word last week you have been named “Outstanding Engineer” for Bell-Plainview. That honor has been given to some outstanding talent in the past, many of the recipients having gone on to the ranks of senior management where all of us in the industry can benefit from their expertise and insights.

Congratulations on having built that kind of reputation for yourself so early in your career. I understand your project team has been extremely productive, as well as creative. Under less-than-desirable circumstances, you have undertaken and completed both the Fortenberry and Johnson City projects to many accolades from the two clients.

I couldn’t be happier about your selection for this award. My best.

Sincerely,

Example 3: Receipt of award letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Francis:

I just learned of your selection for an award for outstanding research from the International Society for Heart Research and the Journal of Molecular and Cellular Cardiology.

Please accept my warmest wishes on your receiving this high honor from your fellow professionals; recognition of such achievements certainly reflects on your individual drive and commitment to excellence. We at the hospital are particularly thrilled you have put us in the limelight along with your prestigious work.

Again, congratulations.

Sincerely,

Example 4: Congratulation for won the award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Peter:

I read with great excitement the Holden article about your significant achievement. Please accept my heartiest congrats on the award. I know you and your family are justly proud, as you should be, to be included in such an exclusive group. Imagine, one of 11 individuals out of the whole Kaiser family of 22,000 employees! My hat’s off to you.

I’ve bragged all over our office here in Dallas that I’m on first-name terms with a company celebrity. (The closest I’ve ever been to the CEO was five feet in front of my TV!)

You know, I’m really not surprised the company finally recognized your contribution. I can remember when you spent so much time on the FAX project that it seemed you were out of town more than you were home. I know it was tough on your family being without you so much, and I just hope this honor helps all of you as a family unit.

Give my warmest regards to Mary, and God bless.

Cordially,

Congratulations — Comments Off on Publication
24
Nov 10

Publication










Guidelines : Publication

Congratulations on Publication

Guidelines and Alternate Phrases

  • Commend the reader on publication, mentioning the prestige of the journal, magazine, or book or the difficulty of getting published.
  • Writing is a task I found very difficult, yet your article in last month’s Digest made the whole process seem so simple.
  • Congratulations on being published in such as prestigious journal as ….
  • I read with interest your excellent article on molecular biology.
  • I’m glad to see the editorial review board of Science Today recognizes the significance of the subject you covered so adequately in last month’s issue.
  • Your newsletter article was a tremendous hit around our office. We just love motivational success stories from one of our own!
  • Thank you for the thought-provoking article recently printed in Personnel Journal.
  • Comment on the uniqueness of the article or book information or why you think it will have value for other readers. If you can do so sincerely, mention some specific usefulness of the information to you personally.
  • Your ideas about time management and our new “desk stress” syndrome make so much sense. Particularly helpful to me personally was the idea-wheel construction.
  • I found the idea of … intriguing.
  • I’ve always followed the research being conducted on this subject, and I continue to find it fascinating.
  • You’ve done such a thorough job of outlining all the options open to business owners today.
  • Your analysis of the customer-service problem was right on target.
  • Your conclusions make sense.
  • Your style is so conversational I read the complete article in five minutes–and felt as though I’d been through a six-week course.
  • You are articulate and precise in your pronouncements. I hope the leaders in our industry listen.
  • I plan to use your information about … in a presentation to management next month.
  • The data included in your article certainly add credibility to the premise. With your permission, I’ll include your findings in my own presentation to our senior executives.
  • Your general premise has been treated before, but never so adequately, with so much supporting documentation.
  • The information is immediately useful to me in my own work here at the center.
  • Your article alone was worth the annual subscription price.
  • Thank the reader for his or her dedication to the industry, field of study, or subject.
  • Thank you for your timely exposé.
  • Thank you for taking the time to argue the other side of the coin.
  • I appreciate what your work has contributed to my own professional growth.
  • The article will be remembered as one of the year’s best.
  • Your ideas capsule the future of our country.
  • Your ideas should ignite the fuel that sparks our industry out of its lethargy.
  • Thank you for your contribution to the field.
  • We appreciate your willingness to share your insights with those who have not had the travel and research opportunities your position provides.
  • Please take this letter as a sincere expression of my admiration for your contributions to the medical field.
  • I regret the article will probably not be read by the entire industry.
  • Our leaders will do well to take note of your recommendations for the future.

Example 1: Congratulation on publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear David:

How excited I became when it dawned on me the byline under “The Chosen Few–Antibiotics That Kill” in The New England Journal of Medicine was yours.

I must say the title was also a grabber. Neither was I disappointed when I read of your recent research and the unique perspective you set forth. This is an area worthy of much more study, and you’re just the colleague who might find that breakthrough. I admire your work tremendously.

Thank you for taking the time to publish such controversial theories; I wish more professionals had the moral courage to raise such questions.

Sincerely,

Example 2: Congratulation for your publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Max:

I certainly enjoyed reading the March 20 “Financial Waves” article on your fast-growing company. Such coverage not only reflects good public relations but an excellent explanation of the company’s accomplishments and objectives for future products.

The move to Boston certainly must have involved some inconveniences, but your comments in that respect show wise judgment that, I think, will pay handsome dividends in the next few years.

Please accept my sincere admiration–and don’t forget to phone me when you’re in town again.

Cordially,

Example 3: Sample letters of publication congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Jack,

I read the May 16 Forbes article with much interest–but little surprise. I’m just glad to see that others recognize your know-how and appreciate your leadership in turning your organization around.

My best,

Example 4: Congratulate letter on publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Willis:

Congratulations on the fine job you’re doing at Vertex, Inc. I read with interest the article you published in Global Trends. As you might guess, I read quite a bit on your subject, but you presented your viewpoint in the article in a most striking way–an interesting insight into the customer-service arena.

Your sound, fundamental approach to sales management should have been followed by many of our colleagues who were not so well prepared for the recession perils of the last two years.

Cordially,

Example 5: Congratulating letter to friend for advertise

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dorothy:

Just a note to let you know how much I enjoyed your spring issue of Rex Marketing Record. I see a number of these in-house newsletters and was, in fact, the editor of one for a short while. Yours is the best such newsletter I have read.

Especially, I was interested in the article on DBT-IO-RO. Recently, Bill Macadoo and I met at an ASTD convention in San Francisco. I hope you’ll do more with that concept, and he may be just the person to follow up the action in later issues.

An idea: The expense might be prohibitive, but have you considered sending a copy to every stockholder?

Regards,

Example 6: Letter to editor for good article

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Grover,

It was startling to see your steely blue eyes leering at me from the photo a top your byline and bio in Executive Excellence. To write you every time you get a new honor, publish an article, or make big waves elsewhere would be prohibitively expensive–especially since postage has just gone up.

But having an article accepted in such a prestigious place I certainly felt was worthy of a note. Fine job. We’re proud of you. I hope you have long coattails.

All my best,

Example 7: Appreciation letter to editor

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Fred,

Long live your press agent–now I really want the name of your suit designer. Wonderful article–makes perfectly good sense to my inquiring mind. Now, if we just had someone like you in public office to take care of the whole country….

Warmest wishes,

Example 8: Publication letter samples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Cheryl,

I was delighted to receive “hot off the press” a copy of your new book. The layout and photographs were exquisitely done, and the material is based on strong and effective learning concepts.

Cheryl, you are, undoubtedly, one of the most productive people I’ve met in years.

Best regards,

Congratulations — Comments Off on Professional Recognition/Rewards
24
Nov 10

Professional Recognition/Rewards







Guidelines : Professional Recognition/Rewards

Professional Recognition/Awards

Guidelines

  • Begin with a congratulations and state in detail what the employee has done to merit this recognition.
  • Express your appreciation for the hard work, initiative, creativity, or determination which the employee exhibited.
  • State the reward(s) the employee will receive. Examples: bonuses, trips, picture and article in the company newsletter, special reward or plaque at an awards banquet etc.
  • Express your faith that the employee will continue to perform at high standards, being an example to his/her fellow employees.

Example 1: Professional recognition letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jeanie:

Mrs. Brown told me about your exciting award—Outstanding GM Salesperson of the Year. Wow!

I suppose that I shouldn’t be so surprised. Ever since you began working with us at Lockfield Motors, we knew you would be one of our shining stars. Customers always seem comfortable working with you as you are honest and down-to-earth. Now, you have received national recognition for a job well done. Keep it up!

Sincerely,

Example 2: Letter of congratulation for promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear George:

Congratulations on your nomination! Being considered for the prestigious Top Researcher Award is a remarkable accomplishment. If anyone deserves it, you definitely do. You have shown nothing but dedication to our recent biomedical research projects, especially the latest heart-valve designs. You manage to keep on top of all of our projects and are able to answer those tedious technical questions as well as the theoretical ones.

You can be sure I will be in your corner when the winner is announced!

Sincerely,

Example 3: Congratulation on rewards

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Bert:

The National Health & Food Association just notified us about your designation as Most Creative Chef in the salad division. I would definitely agree with them. Your organic arugula, melon, and spiced cashew salad is about the most creative and incredibly delicious I have ever tasted. Even before this award, our customers were all aware of your talents. They have always come in and eagerly asked, “What’s Bert’s salad creation for this week?”

Congratulations on this wonderful accomplishment. You are definitely an asset to this restaurant.

Yours truly,

Example 4: Sample letter of congratulation on service reward

Memorandum

TO: George

FROM: Gina, Toni, Louis, and Andy

DATE: June 12, 19–

SUBJECT: Most Promising New Manager Award

Way to go George! We knew that you could do it! The Most Promising New Manager Award is definitely something to write home about.

You earned every bit of this great honor. We have been privileged to be a part of your marketing team and really appreciate the professional yet personal manner in which you conduct your business interactions. Your strong “people” skills are a rare commodity these days in management.

Congratulations!

Example 5: Promotion congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dana:

Dr. Dalston just announced your designation as Staff Member of the Year at the Annual Awards Banquet. I cannot think of anyone more worthy. I and so many other students have said time and again that you were the one who sold us on enrolling in this program.

I remember the first time I called your office trying to make final decisions about my choice of graduate schools. You treated me like a friend who cared about my decision. When I finally made the decision, not only did you help me find a roommate, you set up meetings for me and helped me fill out the countless forms that go along with registration. You are such a blessing to this program. It is nice to see that good people are rewarded for their extraordinary efforts.

Yours truly,

Congratulations — Comments Off on Opening New Business
24
Nov 10

Opening New Business







Guidelines : Opening New Business

Congratulations on Opening New Business

Guidelines and Alternate Phrases

  • Mention the occasion for your writing.
  • Did I see your sign on the door at 2234 Post Oak? Congratulations.
  • Your business is off to a great start. Or, at least the ad in Today’s Architecture certainly got my attention.
  • I’m so happy for you–opening one’s own business is quite a momentous occasion.
  • Congratulations on opening your new store at such an enviable location.
  • Your new store front, ads, and window displays are breathtaking.
  • Your practice is one we’ve needed in the community for a long time.
  • Just what we need–a new restaurant that serves calorie-free food. Or did I misunderstand your intention?
  • Congratulations on your new venture; opening your own business certainly is a mark of distinction.
  • I admire your foresight in opening your new business in such a booming area.
  • The floors are carpeted, the windows are clean, the merchandise is displayed–it’s a great feeling, I’m sure. Congratulations on your efforts.
  • Comment on past achievements, dreams, or personal traits that have led to the new endeavor.
  • Your years at Wilhelm have paved the way for sound buying decisions.
  • Your achievements in all the “normal” slots the large corporations could offer have been a valuable training ground. You have acquired the training and the insights to successfully fly solo.
  • Your genuinely warm personality, I know, will attract clients and build the relationships into long-term ones.
  • I feel certain it’s your persistence and rugged determination leading you on this exciting new path.
  • Your unique approach to problem-solving as a team leader will make you an excellent small-business owner, a situation where every player counts.
  • I know this has been a life-long dream, and few of us have the courage to act on our dreams.
  • Wish the reader success.
  • You and Margie have worked hard to position yourselves to take advantage of this new opportunity. You deserve to succeed.
  • Frankly, I’m envious–though you still have my best regards.
  • I wish you every success as you build the business.
  • Here’s to your success in the years to come.
  • I look forward to seeing a multi-million dollar corporation shortly.
  • We’ll be seeing great things from your efforts.
  • If anyone deserves to succeed, you do.
  • Your idea is a splendid one–I wish I’d thought of it myself.
  • My hat’s off to you.
  • Your timing looks great, your location seems logical, and your product sounds superb. Congratulations!

Example 1: Business letter congratulations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Twyla:

Your new address on Jackson Drive is quite impressive. Yesterday’s mail brought your announcement about the practice you and your two colleagues have established.

Although I couldn’t say from personal experience, it seems to me that hanging out your own shingle takes courage, creativity, and commitment. From my associations with you, you have just those ingredients in quantities enough to be successful in whatever you choose.

I wish you a most rewarding first year and future as you build your clientele in the community.

Cordially,

Example 2: New business congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Kent:

I heard that you decided to leave the family business and branch out on your own. Congratulations! That takes a tremendous amount of courage.

Your reputation as an honest salesman will serve you well in the appliance business. When customers make such big purchases, they need to feel as if they can trust their salesman. You have already established that trust as well as a genuine interest in community improvement projects. I am certain that the hard work you are putting into this will pay off.

Regards,

Example 3: Congratulation letter on opening new business

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Amber:

The excitement you must be experiencing is probably overwhelming right now. Your restaurant is finally opening and you get to run the show! I know this has always been your dream, and I admire your willingness to accept such an awesome challenge.

Your renovation of the building has been incredible. You turned an old warehouse into a beautiful work of art with murals and exotic plants. Rest assured that I will be there on opening night to sample the menu.

Regards,

Example 4: New company congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Beverly:

Mrs. Wilshire told me that your office will be opening up soon. Congratulations! Operating your own accounting firm at the age of 29 is unbelievable.

Your accomplishments at our company are definitely a good indication of your superior abilities in the accounting field. You maintained a variety of our accounts with ease and still managed to assist with managerial responsibilities. I am certain that you will rise to the occasion in the face of this new challenge. Thank you for your contributions to our company. You will not be easily replaced.

Sincerely,

Example 5: Business congratulations

Memorandum

TO:

FROM:

DATE:

SUBJECT: Your new company

We all had our reservations about this spin-off company you were planning, but you never lost faith. You developed a unique idea and ran with it. Now that you’ve landed your first contract, the sky is the limit. Component robot parts are definitely the wave of the future as they become more reliable and easier to design.

We wish you well during the rough starting months. You can be sure that we will spread the word of your products whenever we get a chance.

Congratulations — 1 Comment
24
Nov 10

New Job/Promotion











Guidelines : New Job/Promotion

Congratulations on New Job or Promotion

Guidelines and Alternate Phrases

  • Congratulate the reader on the promotion or new job.
  • I read yesterday of your promotion to executive director–I’m so pleased to hear the news.
  • We in the Southern Region are delighted you have accepted the promotion to divisional director.
  • The title of executive director sounds so right for you–I’m glad they’ve made it official.
  • Your promotion is such good news.
  • I hear they finally made you an offer you couldn’t refuse–and I’m glad to hear you didn’t.
  • With regard to promotions, you’re about due. And this was a big one at that–deputy assistant.
  • I was so impressed to see your photo and name in the local paper this weekend.
  • Your promotion comes not a minute too soon. We have needed you desperately in such a leadership position.
  • Belton, Inc., has made a marvelously sound business decision in asking you to join them.
  • I couldn’t be happier for you in your new position, Kenneth.
  • Comment on past achievements, skills, or personal attributes or attitudes that have contributed to the new success.
  • You are one of the most highly motivated individuals I’ve had the privilege to work with.
  • Your record here has been outstanding, first as a sales rep, then as a manager, and finally as regional director.
  • Your inclination always to go to bat for the customer has been the crux of your success.
  • Your determination in reaching goals, your drive and physical stamina during the required travel, and your willingness to work long hours have set you apart.
  • Your second degree, your Lanney Award, and your commitment to the Frazier project–all provide evidence that you are the right person for the job.
  • Not only have you always been at the right place at the right time–you’ve done the right job in the right way.
  • Your personal integrity and moral courage have made you a clear choice for this post.
  • State your confidence in the abilities of the person to perform well, and wish him or her success.
  • I know I’ll hear much of you in the years to come.
  • We all will be eager to read of your successes there.
  • Best wishes as you continue to rise in the organization.
  • Go get ‘em, Mac.
  • We expect great things from you.
  • We have every confidence you will not let us down in this challenging position.
  • I’ll watch with excitement as you reel in the big fish.
  • We promise our support as you assume this responsibility.
  • It’s a big task–one you’re certainly capable of handling.
  • With confidence, I wish you my best.
  • Your future here remains wide open.
  • Your future here is going to be a bright one.
  • This is the first of many promotions we have in mind as you grow with us.
  • Your work has been outstanding; we have reason to believe it will continue to be so.
  • The job might be overwhelming for a less-capable individual. With you at the helm, we feel confident about the future.
  • I want to express to you my sincerest best wishes as you lead your people to new horizons.
  • You have my very best wishes with the challenges that lie ahead.
  • The challenges ahead deserve all your attention, and we have every confidence you have what it takes.

Example 1: Sample letter of congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Gwen:

Congratulations again, Gwen, on your position as chief financial officer. Bill Hamitz was certainly complimentary of you in the press release, and I know firsthand all his comments were absolute, well-founded truths. I remember your timely tax advice on my personal situation a few years ago; my accountant still gives you all the “glory” in foreseeing the events that led to that wise move.

When I’m downtown again, I’d like to stop by and see your new corporate headquarters. I’ll give you a call and a warning.

Regards,

Example 2: Sample congratulatory letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Wendy,

Yesterday’s Chronicle says Arco has a new vice president of marketing. I don’t know if I’m pleased or perturbed to see our competition has wised up and tapped such a star performer in the industry. Congratulations.

I’ve watched you break sales records year after year, heard you give workshops at industry meetings, and saw your visibility hit its zenith as you published several articles during this past two years. You evidently set some high goals for yourself and have even greater things in mind to offer your new organization. They have outdone themselves this time in their recruitment efforts.

I have no doubt whatsoever I’ll be reading great things about you in the years to come. My best to you as you build your sales team at Arco.

Sincerely,

Example 3: Congratulation letter on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Anna:

Congratulations on your well-deserved promotion to Advisory Council support. I’m even more excited to have you as one of our reps here in this branch. You’ve already played a tremendously important role in our office by simply handling the day-to-day activities to make things run smoothly and keep us closely in touch with our customers.

Thank you. I look forward to the next months and years together.

Sincerely,

Example 4: Job congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Harold,

Congratulations on your new position as senior vice president with Armand, Inc. In my estimation you’ve had the necessary leadership skills since you stepped out of the university setting. The next time I have a new venture to propose I know on whose door I should knock.

Seriously, Mack Snookle is a valued, long-time friend of mine, and it is good to see your affiliation with him and his associates. Both of you will be in good company. Here’s to a great start and a long string of successes.

Cordially,

Example 5: Promotion congratulations letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Tyron:

I was so pleased to learn you have been selected to go to Seattle to open our new offices there. With each new promotion, there always comes a new challenge, along with the responsibility. As I understand it from my corner of the world, this new position will entail acquisition of property, staffing, and a marketing strategy for the unique situation in the area.

Evidently, I’m not the only one who has admired your work to date and who has complete confidence in your skills and judgment for such an assignment.

You have my best regards as you bring this new profit center into the organization.

Cordially,

Example 6: New Job/Promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Michael:

As you have no doubt been told by Bill Lawrence, the Board of Directors last Tuesday appointed you as an officer of the company, effective October 1, 19–. I am pleased with their action and want to offer my personal congratulations.

You now, of course, have the authority to commit the company contractually, and every increase in authority carries with it an even greater increase in responsibility. Personally, I’ve found additional authority results in even greater restraint rather than greater freedom to act. I’m confident you will properly carry this additional authority and restraint to our best benefit.

We are expecting great things from you because you have proved yourself over and over in the past. You have the talent, the dedication, and the will that such a job requires. Congratulations.

Sincerely,

Example 7: Example letter of congratulations on new job

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations on Your Promotion

So you’ve finally arrived; Shirley Menitz tells me you received notice yesterday of your promotion to hospital administrator. With your fundraising efforts of last year and the overwhelming community support you’ve been able to generate, you may possibly be administering the best private medical care in the state. But I’ll try to avoid having to check in to find out.

Warmest wishes.

Example 8: Congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Merrymount:

I was pleased to read in last week’s newspapers you’ve been elected a director of Hartford National Bancshares, Inc. I extend my congratulations and know this experience will be mutually beneficial.

Just prior to your actual election last week, an associate and I, representing a subsidiary bank’s advertising agency, presented a 10-minute audiovisual overview of the company’s new graphic look and advertising approach. Please consider this letter an invitation to telephone me to arrange for a personal presentation to you, should your busy schedule permit.

Congratulations on such a prestigious promotion.

Cordially,

Example 9: Congratulations letter to colleague on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Benny,

Onward and upward! My congratulations to you on your promotion to regional director and for your continuing success story. Particularly, I’ve heard good things about the challenges you undertook in turning the Atlanta division into a real profit center. You have indeed deserved all the accolades that have been offered you this past year. Best wishes for your continued success and good health.

Regards,

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