Guidelines : Birthday

Congratulations on Birthday
Guidelines and Alternate Phrases

• Mention the occasion but don’t be overly familiar in counting. A humorous approach adds a nice touch.
• Today is special–it’s your birthday.
• Someone around here dropped the word that today is your birthday.
• Happy birthday from an admirer–or two … or three … or ten.
• Didn’t we celebrate your birthday about this time last year?
• I’ve been counting–isn’t this the tenth anniversary of your 29th birthday? Oh, well, close enough.
• We’re both getting older these days–one of us is also getting better! Happy birthday to that one!
• This week marks a special occasion, your birthday.
• Happy birthday from all of us on the staff.
• Tell the person one specific thing you appreciate about him or her or the relationship in general.
• You’re always so accommodating when I’m in your office that I couldn’t let the day go by without notice.
• Your sunny disposition is the “fix” we all need every Monday morning.
• You’re the kind of person we always depend on–even if we rarely say so.
• You always make such an effort to help out when we need extra coverage here that I wanted to let you know how much we appreciate your cooperation.
• Your flagrant use of large doses of courtesy has been affecting the entire office–thank goodness.
• You’re always here when we need someone with that extra commitment.
• Your loyalty and commitment are unequaled around here.
• Your friendship is one of the nicest things about working here.
• Your smile is a welcome sight each time I return from the cold, cruel world out there.
• Your know how to do your job–and because you do, that makes mine so much easier.
• Thanks for being so super and amiable as a working partner.
• Wish the reader a happy celebration and many more years.
• Celebrate long and hard–birthdays come only once a year.
• You may not have another birthday for a year–party heartily.
• I hope the day brings fun and happiness.
• I wish you the best today and the rest of your life.
• Here’s to many more such occasions.
• Our best for many more happy years together here at Arvark.
• Many, many, many more.
• One wish for you–not a wasted day or year of your life. You deserve to enjoy every minute ahead.
• Much happiness as you celebrate today.
• Much happiness as you enter the next year and forever.

Example 1: Greeting birthday letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Susan,
I noticed a sheepish grin when you arrived at work today–could it be you thought we would do something lavish and embarrassing like send you around the world on a cruise? It’s a good thing, because I’d hate for you to be so disappointed on your birthday.
But the second best thing we could come up with is lunch and this sentimental consensus: You’re special. Celebrate like it!
Our best,

Example 2: Birthday letter to co-worker

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Terri,
My calendar tells me that August 2 is your special day–happy birthday. You’re not one to call attention to yourself, so it’s best we all keep our own calendars of those who mean a great deal to us. Consider this a bouquet of warm wishes for a great day and a great year.
Best regards,

Example 3: Birthday letter for colleague

Memorandum
TO:
FROM:
DATE:
SUBJECT: Birthday Wishes
According to my calendar, you’ve got a special day coming up January 14. This note brings wishes for a happy birthday and an adventurous, rewarding year to come.

Example 4: Congratulation letter on birthday

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Marge,
Isn’t this a special time of the year for you–your birthday? I couldn’t let it pass without dropping you a note to say how often I think of you and your contribution to our team. But most importantly, I value your friendship personally. Please accept my heartfelt best wishes on your birthday.
Cordially,

Example 5: Congratulate birthday letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Milton:
I just wanted to drop you a note to say “Happy Birthday.” Calling on you every month is an enjoyable routine–all my customers should be so pleasant and full of life! Have a good time with family, staff, and friends–may you have many more years with them.
Cordially,

Guidelines : Birth of a Baby

Congratulations on Birth of a Baby
Guidelines and Alternate Phrases

• Congratulate the reader on the birth.
• We’ve heard the good news–the stork has delivered as promised!
• We’re so happy for you and the new baby.
• Congratulations on your little darling–isn’t Timmy the name I heard?
• From all of us in the office, congratulations on the birth of your 9-lb. boy–he sounds so healthy and full of life already.
• We’re so thrilled to hear the baby is healthy and beautiful.
• I know you must be so proud to have a beautiful daughter, Mendy.
• Congratulations on this happy occasion–we are so pleased to hear you and the baby are doing just fine.
• Add a personal note about the joyous occasion but don’t be overly familiar with associates you don’t know well. Humor or sentimental comments about what the future holds is often the perfect touch.
• I know you’ve longed for this moment for years. Enjoy every minute with him and his father.
• I guess by now you’ve given some thought to how your life will change–dirty diapers, smashed green beans, noisy nights, and outgrown next-to-new clothes. But you won’t regret a moment.
• Spend the next few weeks at home enjoying every “coo” and hug. Those moments are going to be precious as the years go by.
• Being parents ourselves, both Mark and I know what happiness is in store for you two–the missed golfing tournaments notwithstanding.
• I know you’ll give Jimmy the nurturing–both emotional and spiritual–a child needs to grow up healthy and happy in today’s world. You are special people who will make great parents.
• That baby will be the source of much pride–and many sleepless nights–around your house.
• On March 2 at 3:00 a.m., the waiting, the hoping, and the pacing ended. On second thought, maybe they’re just beginning.
• Enjoy your time together–the cuddling, the talking, the play. I’m sure you feel the responsibility of bringing a baby into this world, but it’s a responsibility you’ll cherish for a lifetime.
• Well, it’s now your time to brag, to pull out the pictures, to show-off David. (And it’s also your time to drag the playpen to the park and cut a slice of roast beef into one zillion tiny bites.)
• Babies are so much fun. You’re headed for a wonderful adventure.
• Wish the baby and family future happiness.
• Best wishes for a lifetime together.
• Here’s to your continued health and happiness together.
• We wish you many fun-filled days ahead.
• Give the baby a hug for me.
• You and Todd take great care of that littlest angel.
• We pray you’ll all three be as happy as you are now.
• We wish for him good health, a happy family, and a bright future.
• This relationship is so special–best of everything as you build a family together.
• That little glow around the baby’s head is my special wish for protection and a rich life.
• We wish you all–parents, Amy, and Todd–a wonderful lifetime together, starting now!

Example 1: Baby greeting letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Frank,
So the wait is up? You ain’t seen nothing yet–the waiting in line for Pampers at the 7-Eleven, the waiting at the dentist’s office, the waiting for the PTO’s costumed angels to sing their carol, the waiting for a driver’s permit, the waiting for the first after-school job.
But all that can wait–CONGRATULATIONS. We know this is one of the greatest joys of life. All our best to that big 8-lb. boy.
Best regards,

Example 2: Baby birth congratulations

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Melba,
Congratulations on your newest family member. We were all so thrilled to hear Melanie is healthy and you are both doing so well.
Your two older children are so well behaved and respectful that I’m sure this one will pick up their habits quite easily–thanks to your constant attention and caring. (Now, notice I didn’t expect Melanie to be reading by the age of three months. Even yours will probably not be that precocious!)
We wish you so many fun days ahead.
Sincerely,

Example 3: Congratulation letter to employee on new baby

Memorandum
TO:
FROM:
DATE:
SUBJECT: Congratulations on Your New Baby
We know the birth of your son, Jeremy, was a very special event for you and your husband. I’m sure you are both quite proud. Congratulations to all three of you.
We wish for you wisdom in all those momentous decisions and situations that will be coming your way and also the best for Jeremy’s health and happiness.
We’ll be looking forward to photos soon.

Example 4: congratulations letter on birth of a baby

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Margaret,
Congratulations on a healthy and, I’m sure, beautiful and perfect baby girl. We know this is a very special event for you and your family, and we want you to enjoy every moment of the new event without a worry about the office.
Our best for your guidance in all the joys and “trials” that come with raising a child in this fast-paced, exciting world. For Belinda, we wish health and love for each new year.
Warmest wishes,

Guidelines : Annual Report

Congratulations on Annual Report
Guidelines and Alternate Phrases

• Express your congratulations.
• Just a note to congratulate you and your fine firm on the completion of the acquisition of the Harper Engineering Division, which I read about in your recent annual report.
• I’ve just read your annual report. It’s always a pleasure to learn of such success in our industry. The financial results were most impressive.
• Congratulations on another great year so well documented in your annual report. The diversity of your projects and the scope of your activities are really impressive.
• Thanks for sending along the annual report. Just by coincidence I bought some of your stock last week for both me and my son. We’ll be reading your future reports with great interest.
• Althouth I’m sure you as CEO are never fully satisfied with the way things are going, you can take real pride in the kind of results that your company achieved last year. Congratulations.
• Your recent annual report shows remarkable achievement. There are few organizations in the U.S., or in fact in the world, that are able to show the progress apparent in your report. Additionally, I think it has been achieved in one of the most difficult, highly competitive industries in the world. My sincerest best wishes.
• Your annual report is certainly an outstanding presentation of interesting and diversified operations. I read it from cover to cover and want to compliment you and the other decision-makers on a job well done.
• Someone obviously deserves a lot of credit for the evident stability and paced growth of earnings detailed in your latest annual report. Since the man at the top gets the blame when things go wrong, the praise for the good should belong to you as well. Sincerest congratulations.
• I know you must be well pleased with the results reported in your latest annual report. My best wishes to you and your associates.
• As a happy and proud stockholder, my heartiest congratulations on a fine year and quarter just past.
• Congratulations on a successful year-end result. Your dramatic increase in earnings over the previous year is astounding. I’m afraid some of the rest of us are going to be scrambling this next year.
• Be specific in your praise, mentioning at least one detail about the company’s achievements.
• It appears the Casper project will present a great challenge for the coming year. Best of luck with it.
• I am delighted to see the extent of your participation in the Asian project. You have the dedicated management and special equipment that will prove this a success.
• I thought your letter to the shareholders was very informative; it outlined your policies very clearly with regard to the lending operations.
• I have to say I was somewhat bemused by your taking over the treasurer’s role while you were looking for a CEO. My hat’s off to you for that three months.
• I noted the impressive increase in new work contracted in the second quarter. This amount of backlog, with your new bidding procedures, certainly bodes well for the future.
• I was delighted to see the new recruitment policies we discussed last year are paying off handsomely.
• I agree with your statement that…
• I was especially interested in some of your comments about profitable contracts and your shying away from the “monuments.” That philosophy is close to our own.
• I want to compliment you on the quality of your stockholder and employee publications in general. I see a lot of these, and I think yours are as good as the very best, which I’m sure are in many cases much more costly to produce.
• Congratulations to you on acquiring Spencer Inc. The transaction makes a really logical “fit.”
• I’d like to compliment you on the brightness of your photos. The offshore pictures and the photographs of the Arctic were of particular interest to me. In fact, I felt cold all over.
• I think your new design services will really broaden the capabilities of your company, and of course, you already have such a fine reputation in related fields.
• Your earnings look very good indeed. I hope some of the new business and the backlog will all be profitable. Volume is important.
• You and Frank and the others are doing a fine job, and it looks to me as though you have turned things around–particularly in the software division.
• Be sincere; effusive flattery sounds stilted and insincere.

Example 1: Annual report achievement letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Jean:
Congratulations on your outstanding annual report. And I don’t mean only your financial results!
The report itself is an impressive document that reflects well on your management skills. The balance of text and photographs was good. I was especially impressed with the description of your various product lines. Your company being so varied, such a series of short descriptions could easily turn into a laundry list. Instead, these descriptions molded themselves very nicely and gave the reader an excellent overview of your varied interests.
Believe me, I know how difficult such reports are to write. Congratulations again.
Sincerely,

Example 2: Annual report congratulation letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear John:
Thank you for sending me a copy of your annual report. It looks as though you had a great year and one of which you can be very proud.
I was especially interested in your emphasis on foreign operations. On a much smaller scale, of course, we have a problem at Belton determining how much we should emphasize domestic versus foreign activities. Sometime I’d like to talk that over with you.
Hope to see you soon when you’re in Atlanta again.
Sincerely,

Example 3: Sample of congratulation letter on outstanding annual report

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Max:
I read your annual report with particular eagerness this time. The results you are getting are excellent, and I know this is a source of great satisfaction, particularly under the prevailing circumstances of strain and wear that seem to be the rule in most companies in the industry at this time.
It’s always a pleasure to work with you and your staff. Please call on us any time we can be of service. All good wishes.
Cordially,

Example 4: Compliment letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Jolene:
I continue to be amazed, but also quite pleased, at the growth and performance of Hartford International, and I congratulate you most heartily on the leadership you have offered in the aerospace industry.
With every good wish for your continued success.
Sincerely yours,

Example 5: Congratulation business letters

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Kenneth:
I’m glad to see your company’s results are so strong. Last year was obviously a very good year for Hadley International, and it looks like 19– will be even better.
I must confess your comment about there being “more sure profit in our backlog than at any time in the company’s history” has me a bit envious!
Cordially,