Guidelines : Response to Congratulation

Responding to Congratulations

Guidelines and Alternate Phrases

• Thank the reader for his or her thoughtfulness in taking the time to recognize the achievement or mention the occasion.
• Thanks so much for taking the time to drop me your kind note.
• How thoughtful of you to write about the Draper Award.
• Your note about the Draper Award was particularly special to me.
• The primary benefit of publishing that article was to hear from old friends like you—thanks so much for writing.
• You’re always so thoughtful to take note of what others are doing in the industry.
• Your letter came today. Thank you so much for recognizing our efforts toward the Fullerton cause. I do think it’s a worthy effort on the part of the community here.
• With your busy travel schedule, how did you ever find time to drop me a note about this special time in my life? Thanks so much for thinking of me.
• You have such class—how nice of you to write me about the sales record.
• Thanks for your vote of confidence. From your kind words, it’s too bad you weren’t on the award selection committee years ago!
• Avoid “telling your story” about the achievement or distinction. Be modest.
• As you well know, such work is not the result of solo efforts.
• We all had a part in the results; I simply was the one lucky enough to be singled out this time.
• It was a team effort, I can assure you.
• As you may have guessed, I had much support from our organization.
• From the very beginning, your advice and direction were invaluable in turning me on to this job.
• Colleagues like you make the work so worthwhile.
• If appropriate, extend your own hospitality or wish for further contact.
• Maybe we can visit further when you have the time.
• Would you call me when you get caught up from your travels?
• Please feel free to drop in on me whenever you’re here in the area.
• Let me know when you have time to chat about your own situation.
• Perhaps we can get together before too long. I’ll be in touch.
• Give me a call when you have the time to sit down for a long visit.
• I welcome any further ideas from you on the subject: your insights have been invaluable to me in the past.

Example 1: Response to Congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hightower:

Thank you for the kind comments in your recent letter about my new responsibilities at Sitco, Inc. There have always been giants in the industry such as you who have led the way for the inroads the rest of us are now making.

Thank you for your thoughtfulness in writing. Perhaps you’ll let me call on you again for advice in this new position.

Sincerely,

Example 2: Reply to congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Virginia:

Thank you so much for your nice note about the Draper Award. The recognition takes on another special meaning when colleagues like you are so complimentary and supportive. I’d love to renew our acquaintance with a luncheon date when you’re in town again.

Sincerely,

Example 3: Response to congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Matthew:

How nice of you to take the time to write about seeing the Futura article on our company. We just hope that report is a prophet. Best wishes to you and your staff also, and keep me posted on how the Middle East project shapes up.

Cordially,

Guidelines : Service Award

Congratulations on Service Award

Guidelines and Alternate Phrases

• Mention the occasion and length of service, stating anything you plan to do to commemorate the occasion such as a certificate, luncheon, or gift.
• We are pleased to note you’ve been with us at United Carolton for 10 years now.
• This is a special month for both you and us at United Carolton; our records show you’ve been giving us long hours of hard work for 15 years.
• United Carolton is pleased to commemorate your 20th year with us by asking you to join your coworkers and friends for lunch at the Barrymore Loft, August 5, at noon. You are our guest of honor.
• For the past 20 years, you have been committed to our goals here at United Carolton. We are committed to repaying you in some small way with a token of our gratitude for your excellent performance. Please accept the enclosed watch as a symbol given to special people here–those who have excelled in their careers.
• The enclosed certificate commemorates your fine performance at United Carolton for the past five years.
• Comment on the reader’s specific contributions to the organization so the letter doesn’t sound like a boilerplate document sent out routinely to all long-term employees.
• Your shop runs smoothly with little supervision.
• Your supervisor has commented she can depend on you totally to carry out any assignment in the most efficient way.
• Your resourcefulness, your judgment, and your vision have led your staff to exemplify what a divisional team should accomplish.
• Given little direction and less budget, you have performed next-to-miracles with the Woodhaven store.
• Under your management, we have seen sales double in two years–a remarkable record.
• Your candor, your commitment, and your caring have paid off for both you and the company.
• Your talent and creativity have provided just the kinds of design work we envisioned for your team.
• We can’t thank you enough for your attention to those minute details that make the difference in customers coming back to us again and again.
• Express your appreciation for continuing service in the past and in the years to come.
• Employees like you keep us in business.
• We wish every employee had the commitment you’ve shown over the years. Thank you.
• We hope you’ll serve with us for many years to come.
• We believe employees such as you make the difference in our profit or loss. Keep up the good work.
• You’re an excellent performer who will continue to contribute to our success for years to come.
• The future here is wide open for employees of your caliber.
• The future here is unlimited for employees with your performance record and abilities.
• The future here is bright for employees who have your attitude of commitment and dedication to excellence.
• United Carolton hopes to send you a paycheck for many years in the future.
• We will do everything possible to keep employees like you happy.
• We expect the second 10 years to be equally as successful for you and for the company.
• Thank you for your commitment. We owe you our gratitude.
• Your loyalty and excellent service will not be forgotten for years to come.
• Thank you for working with us here to do the best job possible for our community.
• Customers deserve the best. It’s quite evident you are committed to that goal. We thank you.

Example 1: Congratulations letters for award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dwayne:

This month marks your 20th year with United Carolton–20 years of hard work and commitment to keeping our customers happy.

To commemorate your long-term service, we are shipping to your home a painting of the local landscape by artist Harold Pitone. We hope that every time you, your family, and your friends look at the painting, you will think fondly of your years spent here together, and that your work life will be a big part of that sense of contentment.

This gift represents only a small sense of the gratitude we feel for your loyalty through the years. You have contributed greatly to our customer service department, keeping our records up-to-date, handling the phone so capably, and coordinating our work schedules so customer repairs are completed on time and as promised.

You are United Carolton to the customer. Your work has kept us in business these many years, and we hope to have you with us for many more.

Sincerely,

Example 2: Compliment letter for service award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jessica:

I have been looking forward to today all year. June 12 marks your 15th year with Vendler Industries. We want to offer our congratulations and thanks for your dedication to the company.

I can still remember when you joined us as a wide-eyed intern. Even then you had the tenacity to see projects through to the end. Over the years you have also developed into one of the most knowledgeable and respected engineers in company.

The example you set for our younger employees raises the standards of our work. In fact, your proposal on the Foltzberg project is still required reading for all our junior engineers. You started your career with Vendler Industries and we hope you will finish it here.

Will you and your family join us at Gershwin’s Restaurant for a reception in your honor next Friday at 7:00 p.m.? The entire engineering staff wants an opportunity to congratulate you.

Sincerely,

Example 3: Congratulation letter to employee on service award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Stanley:

Today is the one year anniversary of your employment at Reiger Foods. We want to let you know how much we appreciate your hard work this year. The fact that you regularly stay after 5:00 without complaint to complete pressing projects has not gone unnoticed. Your dedication is exemplary.

To express our gratitude for your contributions, we have enclosed two tickets to the Gladiators game next week. I know what a big fan you are.

Thank you for your work this year, Stanley. We hope this is the first of many anniversaries we will celebrate together.

Sincerely,

Example 4: Service award congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dora:

It might seem like just another day at the office, but, in fact, today is a red letter day. Five years ago today you began working for Quigley Laboratories. Barry Logan, Ginny Thomas, and I would like to take you out to lunch to celebrate.

In your five years with us you have led some of our most successful research initiatives. The advances we made with Prodexa and Viradeem were largely due to your contributions. Your work on the Halcon 2000 is still the stuff of legend around the halls of Quigley Laboratories.

Thank you for giving us your leadership and expertise these last five years. We look forward to many more.

Sincerely,

Example 5: Congratulations letters on receive the award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Noah:

You are invited to a party at Roma Garden, March 22 at 7:00 p.m. We hope you can make it; you’re the guest of honor. We want to celebrate your 10th anniversary with Book Nook.

As we look back on your years with us we can’t help but think of you as a pioneer. When you developed the Children’s Story Hour program eight years ago, we were the only bookstore in town to target children’s sales. Since then nearly every bookstore in the city has followed your lead.

Perhaps your biggest contribution has been to lead the initiative to get Book Nook on-line. You proceeded with that project in the face of a lot of early skepticism, and we are the better for your perseverance. On-line sale now make up 15 percent of our gross sales.

When you first came to us, we saw you as a radical. Now we prefer to think of you as a visionary. Thank you for all you’ve done for Book Nook. Your years ahead with us look just as bright.

Sincerely,

Guidelines : Retirement

Congratulations on Retirement

Guidelines and Alternate Phrases

• Mention the occasion of retirement.
• Your time of leisure, travel, and rest is fast approaching; I’m so envious.
• Congratulations on such a long and varied career.
• Congratulations on such a successful 40-year record!
• What a record–30 years of hard work, commitment, and excellence.
• I am so pleased to have had the opportunity to work with you through the years on so many joint projects. On your retirement, I have very mixed emotions. On the one hand, you deserve the well-earned years of leisure; on the other hand, I’ll miss you greatly.
• From my distinct vantage point as a competitor, I can’t say how glad I am to see you retire–you’ve put most of us to shame with your accomplishments. Seriously, I hate to see you go. Leaders who’ve exhibited the courage you’ve shown are difficult to replace.
• My colleagues tell me you’re retiring after 30 remarkable years.
• After 28 highly productive years, you think you’re really going to get any rest on the sidelines?
• You’ve had such a spectacular career I find it shocking to think you will not be leading our organization to new records.
• I understand from mutual friends you will be retiring at the end of the month, and I didn’t want the occasion to go by without a special note to let you know how much I’ve enjoyed our association.
• If our records are right, you’ve been showing up for work here every morning for the past 20 years. Now, that’s consistency!
• Comment specifically on the career achievements, skills, or personal attributes of the retiree.
• You have spread your fatherly interest to include me so often.
• Your business acumen has been noted so often in the press I feel at a loss to comment further other than to say I’ve learned more from you in our six-month relationship than in all my earlier years with the organization.
• Your punctuality, your dependability, and your loyalty have been exemplary.
• Whenever there has been a technical problem, I always had the confidence that given enough time and the proper assistance, you would have us back in operation.
• Your sound judgment, your can-do attitude, and your management skills have contributed more than I can say in this short letter.
• You have so faithfully performed every task assigned, without complaint and with excellence.
• Your record of attendance, your skill development, and your attitude have been marvelous through the years.
• Wish the reader well with any announced plans for the retirement years. Remember, however, that not everyone is pleased about retiring, and in those cases, your comments should only be general.
• My very best wishes for your future years.
• My thoughts and prayers go with you as you leave us.
• Have fun as you travel the globe, meet new people, and enjoy your family.
• Many years of health, happiness, and fun to you.
• Thank you for making us part of your life; we wish you many more years with the people who matter most–your friends and family.
• Your plans for retirement sound exciting. Make the most of every moment.
• Godspeed as you go.
• You have earned the thorough rest that only retirement provides. Enjoy.
• You have worked long and contributed much. We hope your retirement brings you equally as much contentment.
• Our best wishes go with you as you face those exciting days of pure leisure–long conversations, unhurried visits, uninterrupted rest. You deserve to enjoy life to its fullest.

Example 1: Sample letter for retirement congratulations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Douglas:

Rumor has it you’re going to be deserting us here in the Eastern region for greener pastures–golf courses, tennis courts, hunting leases in Wyoming. Congratulations on your planned retirement.

But before you leave for those greener pastures, let me recall for you the outstanding successes you’ve had here with us. It seems like only yesterday you were breaking sales goals and had set the bell curve on edge. Then, as my mentor in the field of management, you showed me what it meant to listen to your team members and really give their ideas a chance, to work long hours for a common goal, to envision the future as you want it to be and then make things happen. Thank you so much for what your career has meant to me as both a friend and an observer.

Your retirement has come too soon to suit me; nevertheless, I wish you the very best in the years ahead.

Sincerely,

Example 2: Retirement congratulations letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jeremy:

I’m pleased to have the opportunity to help you mark your retirement from the company and move into a life of well-deserved leisure and travel. Thank you so much for the excellent sales assistance you’ve given me numerous times in the past 25 years. Specifically, I’m remembering just last year–without you, I could have kissed the Joverson deal good-bye.

Doesn’t the time go fast? But being the effective salesperson you are, you’ve been just as fast in piling up awards and profit records.

Congratulations on a very successful career–one I hope to emulate.

Sincerely,

Example 3: Retirement congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Willard:

Come Easter week, they tell me the business is losing some of its real flavor. Are you really retiring? Who will be here to tell about real creative selling–like translating butter and eggs into an initial payment?

And who will be able to show us such good times on the job? Like the time at Ruidoso when I watched your knuckles turn white as the helicopter went into a steep bank and we looked straight down through the open door–several thousand feet.

And who will straighten me out when I tell a customer the 402 model will cost him $2,800/month instead of $800?

As you can see, the things I remember are not only the problems but the fun. I’m very grateful for having worked with a fine guy who still “wears well” with everyone I know.

My sincerest wishes for your future happy years.

Regards,

Guidelines : Receipt of Award

Congratulations on Receipt of Award

Guidelines and Alternate Phrases

• Commend the reader on the award or honor.
• Congratulations on being named “Woman of the Year.”
• We are so thrilled to learn you have been recognized by your professional association for your contributions to the field.
• We understand your organization has been awarded the Fenmore Prize for its outstanding customer service, and we are so pleased.
• I couldn’t be happier to know you have been named to the list of Farmore’s “Most Talented Professionals.”
• The “Manager of the Year” honor is quite a distinction–one you obviously have deserved for several years now.
• Your father mentioned to me you had been selected as UTA’s “Senior of the Year.” How pleased your parents are. My congratulations on an outstanding four years of diligent work.
• Just a note to comment on your selection as “Customer Representative of the Month”: I wholeheartedly agree with that choice.
• You have finally been recognized for the talent I’ve observed in you for years now at ATC. Congratulations on making the list of ….
• Mention one or two specific reasons he or she deserves the distinction.
• You have taken a difficult situation and turned the tide against overwhelming odds.
• The politics of the situation have been difficult to overcome; yet, I knew eventually talent would win over high visibility.
• I can’t believe you have accomplished such a sales record in such an economically depressed industry.
• For months, I’ve watched your work–creative, on-target, insightful.
• Your professionalism is always evident in your dress, your communication, and your demeanor with clients–no matter what their attitude and behavior.
• You have astonished us with your knowledge of the growing software applications for the industry.
• We here have all commented on your resourcefulness in finding solutions to the problems we faced, specifically the Kline conflict and resolution.
• Your pleasant attitude, your ability to get along with people in all walks of life, and your personal integrity make you the ideal choice for this award.
• You have a clever way of motivating people to stretch them to their fullest potential–the highest evidence of leadership.
• Your leadership and management skills, your amiable personality, and your commitment to hard work have made you the ideal choice.
• You have worked long and hard on the membership drive this past year, making countless phone calls and walking many miles on our behalf.
• No detail has been too small for your personal attention. That concentration has been the difference this year in the success of your programs.
• Be enthusiastic and personal; don’t make your letter sound like the typical boilerplate message sent to everyone.

Example 1: Congratulation letter for receipt of award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Frank:

Mark Hammond has told me of your designation as the outstanding engineering graduate of Tulane University! Congratulations!

I know this kind of recognition must make you feel good, but it is a most worthwhile “thank you” on the part of the designating university for all your accomplishments, not the least of which is building a major company in a tough industry.

Cordially,

Example 2: Congratulation sample letter on receipt of award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Carey:

I received word last week you have been named “Outstanding Engineer” for Bell-Plainview. That honor has been given to some outstanding talent in the past, many of the recipients having gone on to the ranks of senior management where all of us in the industry can benefit from their expertise and insights.

Congratulations on having built that kind of reputation for yourself so early in your career. I understand your project team has been extremely productive, as well as creative. Under less-than-desirable circumstances, you have undertaken and completed both the Fortenberry and Johnson City projects to many accolades from the two clients.

I couldn’t be happier about your selection for this award. My best.

Sincerely,

Example 3: Receipt of award letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Francis:

I just learned of your selection for an award for outstanding research from the International Society for Heart Research and the Journal of Molecular and Cellular Cardiology.

Please accept my warmest wishes on your receiving this high honor from your fellow professionals; recognition of such achievements certainly reflects on your individual drive and commitment to excellence. We at the hospital are particularly thrilled you have put us in the limelight along with your prestigious work.

Again, congratulations.

Sincerely,

Example 4: Congratulation for won the award

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Peter:

I read with great excitement the Holden article about your significant achievement. Please accept my heartiest congrats on the award. I know you and your family are justly proud, as you should be, to be included in such an exclusive group. Imagine, one of 11 individuals out of the whole Kaiser family of 22,000 employees! My hat’s off to you.

I’ve bragged all over our office here in Dallas that I’m on first-name terms with a company celebrity. (The closest I’ve ever been to the CEO was five feet in front of my TV!)

You know, I’m really not surprised the company finally recognized your contribution. I can remember when you spent so much time on the FAX project that it seemed you were out of town more than you were home. I know it was tough on your family being without you so much, and I just hope this honor helps all of you as a family unit.

Give my warmest regards to Mary, and God bless.

Cordially,

Guidelines : Publication

Congratulations on Publication

Guidelines and Alternate Phrases

• Commend the reader on publication, mentioning the prestige of the journal, magazine, or book or the difficulty of getting published.
• Writing is a task I found very difficult, yet your article in last month’s Digest made the whole process seem so simple.
• Congratulations on being published in such as prestigious journal as ….
• I read with interest your excellent article on molecular biology.
• I’m glad to see the editorial review board of Science Today recognizes the significance of the subject you covered so adequately in last month’s issue.
• Your newsletter article was a tremendous hit around our office. We just love motivational success stories from one of our own!
• Thank you for the thought-provoking article recently printed in Personnel Journal.
• Comment on the uniqueness of the article or book information or why you think it will have value for other readers. If you can do so sincerely, mention some specific usefulness of the information to you personally.
• Your ideas about time management and our new “desk stress” syndrome make so much sense. Particularly helpful to me personally was the idea-wheel construction.
• I found the idea of … intriguing.
• I’ve always followed the research being conducted on this subject, and I continue to find it fascinating.
• You’ve done such a thorough job of outlining all the options open to business owners today.
• Your analysis of the customer-service problem was right on target.
• Your conclusions make sense.
• Your style is so conversational I read the complete article in five minutes–and felt as though I’d been through a six-week course.
• You are articulate and precise in your pronouncements. I hope the leaders in our industry listen.
• I plan to use your information about … in a presentation to management next month.
• The data included in your article certainly add credibility to the premise. With your permission, I’ll include your findings in my own presentation to our senior executives.
• Your general premise has been treated before, but never so adequately, with so much supporting documentation.
• The information is immediately useful to me in my own work here at the center.
• Your article alone was worth the annual subscription price.
• Thank the reader for his or her dedication to the industry, field of study, or subject.
• Thank you for your timely exposé.
• Thank you for taking the time to argue the other side of the coin.
• I appreciate what your work has contributed to my own professional growth.
• The article will be remembered as one of the year’s best.
• Your ideas capsule the future of our country.
• Your ideas should ignite the fuel that sparks our industry out of its lethargy.
• Thank you for your contribution to the field.
• We appreciate your willingness to share your insights with those who have not had the travel and research opportunities your position provides.
• Please take this letter as a sincere expression of my admiration for your contributions to the medical field.
• I regret the article will probably not be read by the entire industry.
• Our leaders will do well to take note of your recommendations for the future.

Example 1: Congratulation on publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear David:

How excited I became when it dawned on me the byline under “The Chosen Few–Antibiotics That Kill” in The New England Journal of Medicine was yours.

I must say the title was also a grabber. Neither was I disappointed when I read of your recent research and the unique perspective you set forth. This is an area worthy of much more study, and you’re just the colleague who might find that breakthrough. I admire your work tremendously.

Thank you for taking the time to publish such controversial theories; I wish more professionals had the moral courage to raise such questions.

Sincerely,

Example 2: Congratulation for your publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Max:

I certainly enjoyed reading the March 20 “Financial Waves” article on your fast-growing company. Such coverage not only reflects good public relations but an excellent explanation of the company’s accomplishments and objectives for future products.

The move to Boston certainly must have involved some inconveniences, but your comments in that respect show wise judgment that, I think, will pay handsome dividends in the next few years.

Please accept my sincere admiration–and don’t forget to phone me when you’re in town again.

Cordially,

Example 3: Sample letters of publication congratulation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Jack,

I read the May 16 Forbes article with much interest–but little surprise. I’m just glad to see that others recognize your know-how and appreciate your leadership in turning your organization around.

My best,

Example 4: Congratulate letter on publication

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Willis:

Congratulations on the fine job you’re doing at Vertex, Inc. I read with interest the article you published in Global Trends. As you might guess, I read quite a bit on your subject, but you presented your viewpoint in the article in a most striking way–an interesting insight into the customer-service arena.

Your sound, fundamental approach to sales management should have been followed by many of our colleagues who were not so well prepared for the recession perils of the last two years.

Cordially,

Example 5: Congratulating letter to friend for advertise

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dorothy:

Just a note to let you know how much I enjoyed your spring issue of Rex Marketing Record. I see a number of these in-house newsletters and was, in fact, the editor of one for a short while. Yours is the best such newsletter I have read.

Especially, I was interested in the article on DBT-IO-RO. Recently, Bill Macadoo and I met at an ASTD convention in San Francisco. I hope you’ll do more with that concept, and he may be just the person to follow up the action in later issues.

An idea: The expense might be prohibitive, but have you considered sending a copy to every stockholder?

Regards,

Example 6: Letter to editor for good article

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Grover,

It was startling to see your steely blue eyes leering at me from the photo a top your byline and bio in Executive Excellence. To write you every time you get a new honor, publish an article, or make big waves elsewhere would be prohibitively expensive–especially since postage has just gone up.

But having an article accepted in such a prestigious place I certainly felt was worthy of a note. Fine job. We’re proud of you. I hope you have long coattails.

All my best,

Example 7: Appreciation letter to editor

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Fred,

Long live your press agent–now I really want the name of your suit designer. Wonderful article–makes perfectly good sense to my inquiring mind. Now, if we just had someone like you in public office to take care of the whole country….

Warmest wishes,

Example 8: Publication letter samples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Cheryl,

I was delighted to receive “hot off the press” a copy of your new book. The layout and photographs were exquisitely done, and the material is based on strong and effective learning concepts.

Cheryl, you are, undoubtedly, one of the most productive people I’ve met in years.

Best regards,

Guidelines : Professional Recognition/Rewards

Professional Recognition/Awards

Guidelines

• Begin with a congratulations and state in detail what the employee has done to merit this recognition.
• Express your appreciation for the hard work, initiative, creativity, or determination which the employee exhibited.
• State the reward(s) the employee will receive. Examples: bonuses, trips, picture and article in the company newsletter, special reward or plaque at an awards banquet etc.
• Express your faith that the employee will continue to perform at high standards, being an example to his/her fellow employees.

Example 1: Professional recognition letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Jeanie:

Mrs. Brown told me about your exciting award—Outstanding GM Salesperson of the Year. Wow!

I suppose that I shouldn’t be so surprised. Ever since you began working with us at Lockfield Motors, we knew you would be one of our shining stars. Customers always seem comfortable working with you as you are honest and down-to-earth. Now, you have received national recognition for a job well done. Keep it up!

Sincerely,

Example 2: Letter of congratulation for promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear George:

Congratulations on your nomination! Being considered for the prestigious Top Researcher Award is a remarkable accomplishment. If anyone deserves it, you definitely do. You have shown nothing but dedication to our recent biomedical research projects, especially the latest heart-valve designs. You manage to keep on top of all of our projects and are able to answer those tedious technical questions as well as the theoretical ones.

You can be sure I will be in your corner when the winner is announced!

Sincerely,

Example 3: Congratulation on rewards

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Bert:

The National Health & Food Association just notified us about your designation as Most Creative Chef in the salad division. I would definitely agree with them. Your organic arugula, melon, and spiced cashew salad is about the most creative and incredibly delicious I have ever tasted. Even before this award, our customers were all aware of your talents. They have always come in and eagerly asked, “What’s Bert’s salad creation for this week?”

Congratulations on this wonderful accomplishment. You are definitely an asset to this restaurant.

Yours truly,

Example 4: Sample letter of congratulation on service reward

Memorandum

TO: George

FROM: Gina, Toni, Louis, and Andy

DATE: June 12, 19–

SUBJECT: Most Promising New Manager Award

Way to go George! We knew that you could do it! The Most Promising New Manager Award is definitely something to write home about.

You earned every bit of this great honor. We have been privileged to be a part of your marketing team and really appreciate the professional yet personal manner in which you conduct your business interactions. Your strong “people” skills are a rare commodity these days in management.

Congratulations!

Example 5: Promotion congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dana:

Dr. Dalston just announced your designation as Staff Member of the Year at the Annual Awards Banquet. I cannot think of anyone more worthy. I and so many other students have said time and again that you were the one who sold us on enrolling in this program.

I remember the first time I called your office trying to make final decisions about my choice of graduate schools. You treated me like a friend who cared about my decision. When I finally made the decision, not only did you help me find a roommate, you set up meetings for me and helped me fill out the countless forms that go along with registration. You are such a blessing to this program. It is nice to see that good people are rewarded for their extraordinary efforts.

Yours truly,

Guidelines : Opening New Business

Congratulations on Opening New Business

Guidelines and Alternate Phrases

• Mention the occasion for your writing.
• Did I see your sign on the door at 2234 Post Oak? Congratulations.
• Your business is off to a great start. Or, at least the ad in Today’s Architecture certainly got my attention.
• I’m so happy for you–opening one’s own business is quite a momentous occasion.
• Congratulations on opening your new store at such an enviable location.
• Your new store front, ads, and window displays are breathtaking.
• Your practice is one we’ve needed in the community for a long time.
• Just what we need–a new restaurant that serves calorie-free food. Or did I misunderstand your intention?
• Congratulations on your new venture; opening your own business certainly is a mark of distinction.
• I admire your foresight in opening your new business in such a booming area.
• The floors are carpeted, the windows are clean, the merchandise is displayed–it’s a great feeling, I’m sure. Congratulations on your efforts.
• Comment on past achievements, dreams, or personal traits that have led to the new endeavor.
• Your years at Wilhelm have paved the way for sound buying decisions.
• Your achievements in all the “normal” slots the large corporations could offer have been a valuable training ground. You have acquired the training and the insights to successfully fly solo.
• Your genuinely warm personality, I know, will attract clients and build the relationships into long-term ones.
• I feel certain it’s your persistence and rugged determination leading you on this exciting new path.
• Your unique approach to problem-solving as a team leader will make you an excellent small-business owner, a situation where every player counts.
• I know this has been a life-long dream, and few of us have the courage to act on our dreams.
• Wish the reader success.
• You and Margie have worked hard to position yourselves to take advantage of this new opportunity. You deserve to succeed.
• Frankly, I’m envious–though you still have my best regards.
• I wish you every success as you build the business.
• Here’s to your success in the years to come.
• I look forward to seeing a multi-million dollar corporation shortly.
• We’ll be seeing great things from your efforts.
• If anyone deserves to succeed, you do.
• Your idea is a splendid one–I wish I’d thought of it myself.
• My hat’s off to you.
• Your timing looks great, your location seems logical, and your product sounds superb. Congratulations!

Example 1: Business letter congratulations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Twyla:

Your new address on Jackson Drive is quite impressive. Yesterday’s mail brought your announcement about the practice you and your two colleagues have established.

Although I couldn’t say from personal experience, it seems to me that hanging out your own shingle takes courage, creativity, and commitment. From my associations with you, you have just those ingredients in quantities enough to be successful in whatever you choose.

I wish you a most rewarding first year and future as you build your clientele in the community.

Cordially,

Example 2: New business congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Kent:

I heard that you decided to leave the family business and branch out on your own. Congratulations! That takes a tremendous amount of courage.

Your reputation as an honest salesman will serve you well in the appliance business. When customers make such big purchases, they need to feel as if they can trust their salesman. You have already established that trust as well as a genuine interest in community improvement projects. I am certain that the hard work you are putting into this will pay off.

Regards,

Example 3: Congratulation letter on opening new business

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Amber:

The excitement you must be experiencing is probably overwhelming right now. Your restaurant is finally opening and you get to run the show! I know this has always been your dream, and I admire your willingness to accept such an awesome challenge.

Your renovation of the building has been incredible. You turned an old warehouse into a beautiful work of art with murals and exotic plants. Rest assured that I will be there on opening night to sample the menu.

Regards,

Example 4: New company congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Beverly:

Mrs. Wilshire told me that your office will be opening up soon. Congratulations! Operating your own accounting firm at the age of 29 is unbelievable.

Your accomplishments at our company are definitely a good indication of your superior abilities in the accounting field. You maintained a variety of our accounts with ease and still managed to assist with managerial responsibilities. I am certain that you will rise to the occasion in the face of this new challenge. Thank you for your contributions to our company. You will not be easily replaced.

Sincerely,

Example 5: Business congratulations

Memorandum

TO:

FROM:

DATE:

SUBJECT: Your new company

We all had our reservations about this spin-off company you were planning, but you never lost faith. You developed a unique idea and ran with it. Now that you’ve landed your first contract, the sky is the limit. Component robot parts are definitely the wave of the future as they become more reliable and easier to design.

We wish you well during the rough starting months. You can be sure that we will spread the word of your products whenever we get a chance.

Guidelines : New Job/Promotion

Congratulations on New Job or Promotion

Guidelines and Alternate Phrases

• Congratulate the reader on the promotion or new job.
• I read yesterday of your promotion to executive director–I’m so pleased to hear the news.
• We in the Southern Region are delighted you have accepted the promotion to divisional director.
• The title of executive director sounds so right for you–I’m glad they’ve made it official.
• Your promotion is such good news.
• I hear they finally made you an offer you couldn’t refuse–and I’m glad to hear you didn’t.
• With regard to promotions, you’re about due. And this was a big one at that–deputy assistant.
• I was so impressed to see your photo and name in the local paper this weekend.
• Your promotion comes not a minute too soon. We have needed you desperately in such a leadership position.
• Belton, Inc., has made a marvelously sound business decision in asking you to join them.
• I couldn’t be happier for you in your new position, Kenneth.
• Comment on past achievements, skills, or personal attributes or attitudes that have contributed to the new success.
• You are one of the most highly motivated individuals I’ve had the privilege to work with.
• Your record here has been outstanding, first as a sales rep, then as a manager, and finally as regional director.
• Your inclination always to go to bat for the customer has been the crux of your success.
• Your determination in reaching goals, your drive and physical stamina during the required travel, and your willingness to work long hours have set you apart.
• Your second degree, your Lanney Award, and your commitment to the Frazier project–all provide evidence that you are the right person for the job.
• Not only have you always been at the right place at the right time–you’ve done the right job in the right way.
• Your personal integrity and moral courage have made you a clear choice for this post.
• State your confidence in the abilities of the person to perform well, and wish him or her success.
• I know I’ll hear much of you in the years to come.
• We all will be eager to read of your successes there.
• Best wishes as you continue to rise in the organization.
• Go get ‘em, Mac.
• We expect great things from you.
• We have every confidence you will not let us down in this challenging position.
• I’ll watch with excitement as you reel in the big fish.
• We promise our support as you assume this responsibility.
• It’s a big task–one you’re certainly capable of handling.
• With confidence, I wish you my best.
• Your future here remains wide open.
• Your future here is going to be a bright one.
• This is the first of many promotions we have in mind as you grow with us.
• Your work has been outstanding; we have reason to believe it will continue to be so.
• The job might be overwhelming for a less-capable individual. With you at the helm, we feel confident about the future.
• I want to express to you my sincerest best wishes as you lead your people to new horizons.
• You have my very best wishes with the challenges that lie ahead.
• The challenges ahead deserve all your attention, and we have every confidence you have what it takes.

Example 1: Sample letter of congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Gwen:

Congratulations again, Gwen, on your position as chief financial officer. Bill Hamitz was certainly complimentary of you in the press release, and I know firsthand all his comments were absolute, well-founded truths. I remember your timely tax advice on my personal situation a few years ago; my accountant still gives you all the “glory” in foreseeing the events that led to that wise move.

When I’m downtown again, I’d like to stop by and see your new corporate headquarters. I’ll give you a call and a warning.

Regards,

Example 2: Sample congratulatory letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Wendy,

Yesterday’s Chronicle says Arco has a new vice president of marketing. I don’t know if I’m pleased or perturbed to see our competition has wised up and tapped such a star performer in the industry. Congratulations.

I’ve watched you break sales records year after year, heard you give workshops at industry meetings, and saw your visibility hit its zenith as you published several articles during this past two years. You evidently set some high goals for yourself and have even greater things in mind to offer your new organization. They have outdone themselves this time in their recruitment efforts.

I have no doubt whatsoever I’ll be reading great things about you in the years to come. My best to you as you build your sales team at Arco.

Sincerely,

Example 3: Congratulation letter on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Anna:

Congratulations on your well-deserved promotion to Advisory Council support. I’m even more excited to have you as one of our reps here in this branch. You’ve already played a tremendously important role in our office by simply handling the day-to-day activities to make things run smoothly and keep us closely in touch with our customers.

Thank you. I look forward to the next months and years together.

Sincerely,

Example 4: Job congratulation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Harold,

Congratulations on your new position as senior vice president with Armand, Inc. In my estimation you’ve had the necessary leadership skills since you stepped out of the university setting. The next time I have a new venture to propose I know on whose door I should knock.

Seriously, Mack Snookle is a valued, long-time friend of mine, and it is good to see your affiliation with him and his associates. Both of you will be in good company. Here’s to a great start and a long string of successes.

Cordially,

Example 5: Promotion congratulations letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Tyron:

I was so pleased to learn you have been selected to go to Seattle to open our new offices there. With each new promotion, there always comes a new challenge, along with the responsibility. As I understand it from my corner of the world, this new position will entail acquisition of property, staffing, and a marketing strategy for the unique situation in the area.

Evidently, I’m not the only one who has admired your work to date and who has complete confidence in your skills and judgment for such an assignment.

You have my best regards as you bring this new profit center into the organization.

Cordially,

Example 6: New Job/Promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Michael:

As you have no doubt been told by Bill Lawrence, the Board of Directors last Tuesday appointed you as an officer of the company, effective October 1, 19–. I am pleased with their action and want to offer my personal congratulations.

You now, of course, have the authority to commit the company contractually, and every increase in authority carries with it an even greater increase in responsibility. Personally, I’ve found additional authority results in even greater restraint rather than greater freedom to act. I’m confident you will properly carry this additional authority and restraint to our best benefit.

We are expecting great things from you because you have proved yourself over and over in the past. You have the talent, the dedication, and the will that such a job requires. Congratulations.

Sincerely,

Example 7: Example letter of congratulations on new job

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations on Your Promotion

So you’ve finally arrived; Shirley Menitz tells me you received notice yesterday of your promotion to hospital administrator. With your fundraising efforts of last year and the overwhelming community support you’ve been able to generate, you may possibly be administering the best private medical care in the state. But I’ll try to avoid having to check in to find out.

Warmest wishes.

Example 8: Congratulations on new job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Merrymount:

I was pleased to read in last week’s newspapers you’ve been elected a director of Hartford National Bancshares, Inc. I extend my congratulations and know this experience will be mutually beneficial.

Just prior to your actual election last week, an associate and I, representing a subsidiary bank’s advertising agency, presented a 10-minute audiovisual overview of the company’s new graphic look and advertising approach. Please consider this letter an invitation to telephone me to arrange for a personal presentation to you, should your busy schedule permit.

Congratulations on such a prestigious promotion.

Cordially,

Example 9: Congratulations letter to colleague on promotion

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Benny,

Onward and upward! My congratulations to you on your promotion to regional director and for your continuing success story. Particularly, I’ve heard good things about the challenges you undertook in turning the Atlanta division into a real profit center. You have indeed deserved all the accolades that have been offered you this past year. Best wishes for your continued success and good health.

Regards,

Guidelines : Engagement/Wedding

Congratulations on Engagement or Wedding

Guidelines and Alternate Phrases

• Express your congratulations on the engagement.
• We’ve heard the good news–you and Matt have married.
• Congratulations on making that big decision.
• You’re smarter than I thought you were–talking Regina into marrying you before you even got a vice president’s title. Way to go.
• Congratulations on your upcoming wedding. We were so pleased to hear of your engagement.
• Engaged, no less? Such a whirlwind romance sounds intoxicatingly exciting. We should pass the elixir around to the rest of the dreary world! Congratulations.
• We are thrilled to hear of your marriage to Mark Hayes.
• The wedding will be perfect–congratulations on your choices of bride and groom.
• I was delighted to hear you have become engaged.
• Your wedding sent off all sorts of sirens at our office. We never thought you’d do it.
• Best wishes to you both on your upcoming wedding.
• Comment positively on one or both of those involved.
• You both are such special people–you deserve each other.
• Michael always said he was waiting for the perfect woman–I think he found a close second to that non-existent dream in you.
• You two are perfect for each other–motivated, positive, fun-loving, and successful. What a match!
• Your mother tells me Barry was her reward in a son-in-law–for keeping her mouth shut about all those throwaways you dated in the process of finding the right one!
• Your husband-to-be is a gem. I’ve known him for years, and you couldn’t have made a better choice.
• If the past 28 years have been any indication, Tom will be that successful provider that dreams are made of.
• You two are starting a trend–nice people finding nice people.
• Can you tell me how you two were so lucky to find each other? The special people of the world are almost always taken.
• Although I don’t know Jill personally, she has to be a sensitive and warm person to have captured your love.
• I’ve heard of Bill by reputation only–but, wow, what a reputation in our business circles. I understand he’s headed for a really bright career in his organization.
• Wish the couple happiness.
• We wish you a lifetime of happiness.
• Have a great life.
• Many years of love and fun together.
• For you both, we wish nothing less than the best life has to offer.
• We wish you long days of bright sunshine.
• We are praying for your good health, personal and professional success, and a warm relationship that nourishes your souls.
• We want you to know we’ve found marriage to be God’s gift to us on earth. Enjoy each other for a lifetime.
• Have a special wedding day and a long, happy life together.
• Enjoy each day from now on–you’ve made a wise decision.
• Life begins now. Enjoy it hand in hand.
• Join hands and don’t ever let go.
• Walk together, and you’ll smile all the way.

Example 1: Wedding congratulation letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Sheila,

We are so thrilled to hear of your recent marriage. Mark Laney was spreading the good news at a convention dinner last weekend. Although we don’t personally know Todd, common sense tells us he’s a peak performer and a super nice guy–or else he wouldn’t have won your love.

We wish you the very best for many years of success, health, and happiness together.

Our best regards,

Example 2: Congratulation letter wedding

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mary,

I learned of your recent wedding from Mack McKenzie. Please accept my best wishes on such a joyous occasion. We hope for you years of happiness, personal and business success, good health, and plenty of time to enjoy each other’s company.

Sincerely,

Example 3: Congratulation letter to colleague on engagement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Do I Hear Wedding Bells?

We are all delighted to hear you’ve finally taken the big step and plunged into unmitigated happiness; congratulations on your upcoming marriage to Suzanne.

Those of us who have worked with you the past two years say you deserve the best. We wish you many years of joy together.

Guidelines : Civic Achievement

Congratulations on Civic Achievement
Guidelines and Alternate Phrases

• Commend the reader on the achievement.
• We want to take this opportunity to recognize your important contribution in ….
• Our community has been honored by the national attention your efforts have garnered for the cause of ….
• I was so pleased to hear of your success in ….
• You have made us proud–through your leadership, we as a community can now boast that we have ….
• Few people of your talent and caliber are so disposed to share themselves as you have done recently in your efforts with the … program.
• Thank you so much for lending your support to the drive to establish ….
• Highlight the significance to the community of the reader’s achievement.
• The citizens of this community will never be the same after having heard your ubiquitous appeals on behalf of the homeless. We have learned to care and share.
• Through your efforts, children will be fed, clothed, and in a warm shelter tonight.
• Your untiring travels and appearances before the necessary agencies have put our city in the forefront of the minds of our national leaders.
• Your work on this project means our school system has the potential to become the finest in the nation.
• Your work with the tutoring program means fewer tax dollars funneled through the various governmental assistance programs that have already proven so ineffective in this regard.
• In a phrase, we now can grow.
• Our community now has a safe place for our young people to gather, thanks to your leadership and caring commitment.
• As a fairly long-term community member, I can say for the first time in years I feel safe to walk the downtown streets. I thank you.
• We can all be proud of the parks and recreational sites this BYZER project has now funded.
• Stay focused on the individual rather than on others who may also be involved.

Example 1: Sample of achievement congratulation letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Donald,
I want to congratulate you on your outstanding service to the Ballet, first as its treasurer, then as its vice president, and then as its president for the past four years. Bob Snelling, at our annual meeting ceremonies, certainly detailed a long list of the accomplishments under your leadership. They have been no less than tremendous.
I hope you take a great deal of pleasure in all these contributions to the organization. Of course, it makes me feel good simply to have been involved with you from the sidelines.
We’re looking forward to even greater things for the future.
Sincerely,

Example 2: Civic achievement congratulation letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Larry,
I was so pleased to hear of your success in exceeding your goal of $2,000,000 for the Lowery Art Museum.
In these days of high-tech and low-touch, so much attention is given to the wizardry of new machines and faster processes. What our younger generation, as well as those of my age, needs is the opportunity to reflect on the spiritual side of life–to feed the mind and soul on the beauty and artistic efforts of our time.
Your long hours, your undying faith in the community’s economic ability to respond, and your rousing speeches carried on the cable TV networks have brought us to this success. Yes, I say “us” because your success flows to all community members, who will enjoy your efforts for years to come.
Thank you for your caring and hard work.
Sincerely,

Example 3: Wishes letter on achievement

Memorandum
TO:
FROM:
DATE:
SUBJECT: Congratulations on Graduating Class Address
Congratulations on the honor of being asked to address the class of graduating seniors at Bellview College. (Tony Block sent me a copy of the graduation program.) To be singled out as one who could offer respected words of wisdom and inspiration on such an occasion is a noteworthy honor, especially when we recall the biblical lament about the prophet’s reception in his own country. The occasion should give you much personal pride.
We appreciate your contribution on the company’s behalf.

Example 4: Letter to employee on civic achievement

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Donna,
Your participation in the Silver Key Circle throughout the year was most commendable, and I congratulate you on your achievement of having earned a lifetime membership in the Chamber of Commerce.
I want you to know I personally appreciate all of the extra work and effort you put forth to attend the meetings of the Circle and to secure speakers in order to earn the necessary credits required for this lifetime membership.
This is the kind of activity that keeps our company’s name in front of the community and proves to our neighbors we willingly accept our social and civic responsibilities for the good of all. Thank you.
Sincerely,

Example 5: Accomplishment letter

Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Robert,
I was very pleased to learn of your selection as Public Relations Professional for the Year in our state. Certainly no one deserves this distinction more than you. The skywriting over Frank Towers during the lightning storm has got to be your best coup yet–at least the most memorable.
My best personal regards,