Example 1: Individual achievement recognition letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: Our New Director of the Board

As you all know, Jason Jones was recently appointed as our new Director of the Board. We would like to recognize Mr. Jones for the excellent guidance he has given the Board thus far. His high confidence level in our employees as well as his strong presence has increased morale and brought new energy to our company. This new energy has been reflected in the work of all of our employees.

Mr. Jones has helped us settle issues which had been sitting on the table for months. We are expecting our net profits to go up this quarter. All of our hard-working employees who have implemented Mr. Jones’ initiatives are responsible for this gain. Keep up the good work.

Example 2: Employee achievement letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations to Mary Hanley

I am proud to announce an amazing accomplishment by one of our staff members. Mary Hanley just received a grant in the amount of $290,000 to be awarded over four years for her continued research on low-fat, high-flavor cooking techniques. The grant was awarded by the Heart America Foundation to 3 chefs in the nation who showed great promise, as well as a dedication to the art of healthy cooking.

We are all well aware of Mary’s skills with the skillet. She can turn a regular stir-fry into an amazing health dish. Congratulations to Mary. I’m sure you won’t have any trouble finding food tasters to sample your work.

Example 3: Complimentary letter on achievement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations on Your Promotion

Congratulations Dan! Your promotion to managing director and chief investment officer is no small accomplishment. You have definitely earned this position after working your way up the corporate ladder. Some of us remember when you were assistant manager of business accounts. Now you have reached the top of your field through diligence and hard work. Those long hours have definitely paid off.

Please let us know if we can help make your transition to this position easier. Best wishes.

Example 4: Complimentary letter on individual achievement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations

Cheers to you, Jeannette! For the third time you have exceeded our quota in embroidering handbags. Not only are you quick, but you also get the job done right. All of your work passes the quality inspection check points with no discards. This is a major accomplishment. As usual you will be receiving the bonus pay which accompanies overproduction by at least 10%.

We are proud to have such a talented and dedicated seamstress on our staff. Thank you for your hard work.

Example 5: Individual accomplishment letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Baxter:

You definitely exceeded the company’s expectations. In your first month here you have already recruited two major clients. In addition, you re-tooled the plant’s safety plan, collaborated with Jones Chemical for a major research project, and, most impressively, managed to remember everyone’s name. Maybe you can give us “how-to” tips!

We thank you for your significant contributions thus far to Murphy Manufacturing. We look forward to more good work from you.

Example 1: Congratulation letter on departmental success

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations to Processing Department

The Processing Department has just filed the last folder and put the lid on the last box of the Allen Carter’s scholarly papers. After 12 years of processing over 20,000 boxes of archives, the job is complete with indexes.

The high quality processing and indexing of the Carter papers is sure to lead to important acquisitions in the future. We appreciate the dedication and hard work of the Processing Department as they continue to improve our collection.

Example 2: Accomplishments letters

Memorandum

TO:

FROM:

DATE:

SUBJECT:

Congratulations to all of you who have worked so diligently on our new fragrance. Test marketing has indicated a high interest level, even higher than the recent Blast Co. scent.

This accomplishment may be the break our company needs to make us a household name. Our marketing department is currently working on a full-scale international campaign.

Your job requires a lot of patience. Developing a unique scent is no small challenge. We applaud you.

Example 3: Compliment letters on depart success

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations to the Shipping Department

As you may have heard, our shipping department has recently developed a new packaging system which has revolutionized the packaging and shipping industry. It is an ecologically sound system because we use 80 percent recycled materials. Wasted packaging is eliminated by a new volume measurement system.

Our customers love the design because shipping costs decrease and there is less waste. We have had several inquiries from companies around the country concerning the new system. If you have a chance to check out the new equipment and procedure please do so. We are all very proud of this accomplishment.

Example 4: Departmental memos

Memorandum

TO:

FROM:

DATE:

SUBJECT: Most Volunteer Hours

Congratulations! You have truly shown your dedication to your community. In the last three months your department has logged over 1,000 volunteer hours, representing our company in food bank distribution centers, mentoring programs, and highway litter pickups.

You work together diligently both in the company and in the community. Thank you for the excellent representation. We encourage you to issue a challenge to other departments to meet or exceed this number.

Example 5: Departmental Letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Muscular Dystrophy Donations

We are still in the process of raising money to contribute to the Muscular Dystrophy Society on Labor Day. Congratulations to the Marketing Division for bringing in the highest total donation of $4,500 for the month of June. Marketing staffers held boot drives and asked for personal donations to earn this great total.

Overall, our company fund for the Labor Day contribution is $19,990 as of July 20. As you can see, the contribution of Marketing accounts for a large portion of the sum. We thank you for your hard work.

Example 1: Congratulation letter on company achievement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Increase in Company Earnings

Congratulations! Our company earnings jumped a whopping 25% to $20 million during the last quarter. You deserve the credit. The Employee Board, which has been the voice of all employees at major board meetings, has helped the company to focus more on the needs of our employees. There has been a general increase in morale and a tremendous increase in productivity.

We realize now more than ever the importance of listening to our employees at all levels. Thank you for your hard work!

Example 2: Company achievement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Increase in Contributions

The entire staff deserves a round of applause for the increase in charitable contributions in the last quarter. Over $200,000 was donated to charities such as the National Cancer Association and the Children’s Hope Foundation in the name of our company.

Your donations, whatever the size may be, are essential to community organizations. We appreciate the way you represent our company inside our own walls and out in the community.

Example 3: Company achievement letter to staff

Memorandum

TO:

FROM:

DATE:

SUBJECT: Improved Safety Statistics

Congratulations to our crew! Our injuries have decreased as our safety standards have increased during the last quarter. The average number of injuries per month is 10. So far this month, only one minor injury has been reported. You are to be commended for implementing the new safety standards.

We know these standards can be an inconvenience from time to time; however, as you can see from these results, safety is well worth the effort. Keep up the good work.

Example 4: Appreciation letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Litter Clean-up

Our dream to have a spotless work place is almost reality. The front lawn, once covered with litter from passing cars, is now trash-free and the bushes are beautifully trimmed.

I appreciate the pride you have for your working environment. Thank you for your efforts to resolve the problem. Better working conditions are the key to higher morale.

Example 5: Sample letters for Company achievement

Memorandum

TO:

FROM:

DATE:

SUBJECT: Recycling efforts

Although we have only recently begun our recycling program, we are already helping the environment. This early success can be measured in the amount of trash we discard each day. Before the program, the company discarded 12 garbage bags full of waste per day. After only two months, our garbage output has decreased to only three bags per day. This means we have reduced the amount of garbage sent to landfills by 270 bags per month!

Congratulations on this excellent accomplishment.