Guidelines : For Donation

Thank You for Donation

Guidelines and Alternate Phrases

• Express appreciation for the specific donation, avoiding the sound of the “form” thank-you letter.
• We appreciate your help so much–your donation of $500 arrived today.
• Thank you for responding so generously to our appeal for help with the restoration of the Haven Center.
• We are so encouraged by your positive response, the $500 check, to the Kellogg Foundation.
• A great big “thank you” for your donation of $500 toward the ATV scholarship fund.
• We were so pleased to receive your check for $500 to help us provide shelter for the needy in our local community.
• Be specific in mentioning at least one way the money or gift will be used. Or, you may prefer to summarize the overall result of the donation and what the money represents.
• To us, your response was the encouragement our staff needed to carry on the struggle to keep the Center’s doors open.
• Your donation represents to us the kindness and caring that run deep in our community where our own citizens’ needs are concerned.
• The money you sent will mean the difference in some young person’s life-long dependency on others and his or her self-sufficiency in the future.
• Your gift means our workforce will be better educated to meet the challenges of the next decade.
• Your giving will help us buy new equipment and continue our research toward finding a cure for this dreaded disease.
• Through your gift, used to purchase bullet-proof vests, the city police can now feel safer and better serve the public.
• Such support will assist in our continuing effort to maintain an independent private institution of the highest quality.
• The landslide victory and the clear mandate from the people could not have been achieved without sufficient funds to carry out the election plans. We thank you.

Example 1: Sample letter of solicitation for donations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hazelwood:

Your check for $2,500 arrived today. We appreciate so much your contributing to our fund for establishing a training center to focus on the literacy needs in our local community.

Thanks to companies such as yours, families can now raise their standard of living as fathers and mothers learn to read and thus become qualified to handle more rewarding jobs. Children can hear their parents read them a bedtime story for the first time. Grandparents can complete their health insurance claims and read a map to travel across the city.

We hope it gives you great personal satisfaction to know with this donation you’ve helped to give many people a fresh start toward their life’s goals and dreams. Thank you.

Sincerely,

Example 2: Thank you donation letter template

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Seitz:

Thank you for your recent contribution of furniture and tools to our mission. This contribution will help us improve the quality of life for persons who are handicapped and disadvantaged in our community. Specifically, the donations translate into training and work opportunities for several individuals you may or may not have a chance to meet. The feelings of independence and self-worth that come with both are something we all need and value.

We thank you for your partnership in this important ministry.

Sincerely,

Example 3: Contribution letter sample

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hines:

Thank you very much for your March 2 letter enclosing a check for $2,000 from your corporation to the Resomm Arts Campaign. Our first project will be to begin restoration of the Hoffine Museum.

It has been most gratifying to observe the response of companies such as yours, to act on behalf of the arts in the community. Particularly, I was encouraged by the statement of your intention to increase your support next year.

We commend you for such farsightedness and your generosity in supporting the community.

Sincerely,

Example 4: Donation letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Pearsall:

We have just received your check for $10,000 for our “Create a Garden for Kids” campaign. We are grateful to you for your personal contribution and the contribution you solicited from your company.

As you may know, “Create a Garden” is dedicated to two aims: introducing city children to the joys of gardening and involving city children with urban renewal. We have already completed several garden sites around the city which have become mini-tourist attractions.

Our upcoming projects include a night-blooming garden, a hummingbird garden, and a Japanese water garden. Although several local businesses have made various donations in funds and supplies, our project had been temporarily postponed due to lack of funding. But thanks to your generous contribution, we are now back on schedule and can proceed with the following: purchase of exotic plants for the night blooming garden, construction of the Japanese water garden, and iron cast benches and a gazebo for the hummingbird garden.

We hope you realize how happy you have made the kids we work with. Enclosed are their letters of appreciation. Please feel free to stop by one or all of the new garden sites (shown on the enclosed map) and see what you have helped to make possible.

Sincerely,

Example 5: Donation thank you letters

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Hopper:

Thank you for your contribution of clothes to Savior House. We were overwhelmed by the number of boxes you sent, and appreciate your solicitation of garments at your workplace on our behalf.

Savior House currently provides shelter for 28 children and teens, most of whom are runaways. The young adults who take shelter under our roof do not have much more than what they are wearing when they first arrive. They especially appreciated the fact that the clothes you provided are “cool” and “in style.”

Thank you for supporting our endeavor.

Yours Truly,

Example 1: Thank you letter for accepting suggestion

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Chieko:

Thank you for your suggestions detailing how to update our accounting practices. After serious consideration, we would like to implement your new procedures. Please contact Sylvia Pratka concerning these changes. We would like the two of you to begin training employees in the new methods at the beginning of next month.

You are to be complimented on your ideas.

Sincerely,

Example 2: Thank you letter for advise

Memorandum

TO:

FROM:

DATE:

SUBJECT: Alteration of Ad Campaign for Bug Boards

Timoteo:

We appreciate the memo we received critiquing the proposed ad campaign for Bug Boards. Your analysis of the inherent flaws of the ads, as well as your thought-provoking suggestions for correction have been instrumental in our redesigning he ads.

Thank you for your insightful comments; because of them we believe we have vastly strengthened the promotion of Bug Boards.

Example 3: Suggestion letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: Employee Email Accounts

Craig:

Your persuasive arguments in favor of employee e-mail accounts have paid off. Mrs. Westlund has agreed to assigning accounts for all employees, as long as the provider’s rates fall within the company’s budget for the project.

Thank you for sponsoring this project. We appreciate the hard work you have done.

Example 4: Thank you letter for suggestion implemented

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Swonke:

Your next visit to Round Mountain Brewery and Pub ought to be even more enjoyable than your last. That’s because we’ve added, per your suggestion, a sampling room and cigar shop. They’ve already proved to be winning additions to our establishment. We have you to thank for the increased business and customer satisfaction.

As a show of appreciation, please accept this gift certificate in the amount of $50. It is redeemable any time between now and the end of the year. So come on in and relax. We look forward to seeing you soon.

Sincerely,

Example 1: Thank you for suggestion samples

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Batino:

Thank you for your suggestion of rotating parking assignments. The parking issue has become an overwhelming one, and we appreciate any ideas you may have concerning a solution to the problem.

The planning committee is taking your recommendation into consideration. They will address their findings at our next staff meeting.

Sincerely,

Example 2: Suggestion thank you letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: Working From Home

Ben:

Thank you for your suggestion that employees be allowed to work from home. We appreciate the fact that you addressed issues such as quality control in regards to an employees work, the decrease we would see in parking and work space problems, and the availability of office equipment designed for home use.

We have forwarded your proposition on to Mr. Grant. He should be contacting you. We value the initiative you have shown.

Example 3: Acknowledgement letter for suggestion

Memorandum

TO:

FROM:

DATE:

SUBJECT: Employee Fraternization Policy

We have received your proposal concerning a revision of the Employee Fraternization Policy. We appreciate the time you have taken to critique the current policy and will take under serious consideration the revisions you have submitted. Anders Numata will contact you after the Employee Policies Committee meeting next week.

Example 4: Example of thank you letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Thomas,

Please allow me to introduce myself. My name is Doyle Roberts, manager of Ultra Car Care. My assistant manager, Jeffrey Jones, told me about the suggestion you made after a recent visit to our N. Davidson location.

The idea of a coffee bar in our waiting area is something that had never occurred to me. But, you’re right. Given the nature of clientele it would be a welcome addition to the services provided by UCC.

We are still in the process of studying the cost and feasibility of such an addition. But, I feel certain it is something we’ll be doing in the near future.

Thanks again for your suggestion.

Sincerely,

Example 1: Samples of thank you letter for contribution

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Gloyna:

Thank you for the help you and your employees gave during our move to a new warehouse last weekend. Moving freight was certainly not in your job requirements when we signed your company on as our distribution representative.

We would be honored if you would join us Friday at our offices for a cook out. Food and drinks are on us.

Regards,

Example 2: Donation thanks letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mrs. Tamsevicius:

Thank you for the donation of a living room set, TV and VCR to the Helping Hand Shelter for children. We appreciate not only the furniture itself, which is beautiful, but also your thoughtfulness in transporting everything to the shelter.

We hope you enjoyed the tour and meeting the children. They had their first Popcorn and Movie Night last evening. It was a huge success, as you will see from the children’s letters and drawings, which we have included.

Please stop by Helping Hand any time–you are always welcome.

Cordially,

Example 3: Letter of thanks for donation

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Enchanted Toys:

Thank you for your donation of new toys during our Toy Hill Christmas campaign. Your generous contribution helped us exceed our collection goals by more than we had dared to hope for.

Thank you for taking the time to make a child’s Christmas special.

Sincerely,

Example 4: Letter of thanks for the contribution

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Presley:

Please accept this letter as my personal thanks for your contribution to the animal shelter’s adoption fund.

Thanks to caring individuals such as yourself, the Belfalls Humane Society is able to care for abandoned and orphaned animals throughout the area.

We’ve been providing our services to the residents of Belfalls County for more than 20 years. We’ve helped people adopt and foster hundreds of dogs and cats over the past two decades. And it’s all thanks to people like you.

Again, my thanks and appreciation.

Sincerely,

Example 1: Sample of favor letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Trupo:

Thank you for delivering our misplaced merchandise to us personally, rather than sending it again by our usual freight carriers. It certainly pacified our customer when we said, “It’ll be here in about 15 minutes,” instead of “It’ll take another three days.”

You called your act “just a favor.” We want you to know how much we appreciate that “favor.” Because of it, we did not lose a customer.

Sincerely,

Example 2: Thanks letter for support

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Wicklowe:

Thank you for sending Kevin Kuch over to our office to help solve a software problem. He was quite helpful and patiently answered all of our questions. We appreciate the “loan” of your employee!

Yours truly,

Example 3: Example of thank you favor letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Emily,

Thank you so much for allowing us to run up to your office and use your copier when ours died. We managed to get all the report copies done in time for our board meeting. Your understanding helped save us from catastrophe.

If we can ever return the favor, let us know.

Cordially,

Example 4: Thank you for the favor

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Jamiroquai,

I just got the demographics-market report you put together on the Dunham metropolitan area. It told me everything I needed to know for evaluating the market and our potential acquisition of several retail outlets in that area.

I don’t know how I would have obtained such complete and reliable information without your assistance. I do know for sure that I would have been able to get such information so quickly without you.

Thanks again. Let me know how I can return the favor.

Sincerely,

Example 1: Sample letter of testimonial thanks

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Crager:

Thank you for allowing us to use several quotes from your review of our new software in our advertising brochures. We are pleased with the final result of the brochure, and have enclosed it for your examination.

We await your final approval; the brochure will not go to the printers until then.

Sincerely,

Example 2: Testimonial letter format

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Haigood:

Thank you for the impromptu testimonial you gave for our company at the last Contractors Convention. Because of your enthusiastic description of our services, we have received several inquiries from possible customers.

We appreciate your kind words regarding our company.

Sincerely,

Example 3: Thank letter for testimonial

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Kathleen:

Thank you for the enthusiastic testimonial you gave the Kellys in regards to our landscaping services. After several meetings, they have decided to engage us to landscape grounds of their new home. We owe this new account to your endorsement.

Again, thank you.

Sincerely,

Example 4: Thank you for refer our company

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Bertrand,

Thank you for allowing us to use your kind letter of appreciation in our advertising. As a company that prides itself on customer satisfaction, we prefer words of praise from customers to words of praise from copywriters.

I hope we are able to repay your favor by providing your with the best products and the best service for sometime to come. Thank you again for the kind words and for giving us the chance to live up to them again in the future.

Sincerely,

Example 1: For Long Time Customer

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Albert:

Today marks the 40th anniversary of our companies’ association with one another. Obviously all the talk of cut-throat competition and every man for himself business practices do not apply in our case, do they?

It has been a pleasure to do business with your firm over the last 40 years; your understanding and willingness to work with us through every financial change in the market has left us with the utmost respect for you as a businessman, and indeed, a friend.

Happy 40th, Albert! I look forward to talking with you more at the anniversary party at the Ritz this weekend. We do have cause for celebration!

Regards,

Example 2: For Long Time Customer

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mrs. Gillis:

Whether you realize it or not, you have been ordering merchandise for your boutique from Selers & Port for ten years now.

Long-time customers such as yourself are important to us; you are what makes our business continue to thrive. We are honored by your loyal patronage.

Enclosed is a gift certificate. After all the orders you have done for other people, we now invite you to place an order for yourself. Our only requirement is that you order nothing practical! Spoil yourself a little; it’s our humble way of saying thank you.

Sincerely,

Example 3: For Long Time Customer

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Anderson:

Teller & Teller would like to thank you for the loyalty you have shown to our firm throughout the years. Many businesses bounce from lawyer to lawyer, always looking for “the best deal.” They don’t seem to realize that the best deal entails more than a reasonable fee.

You, however, have given us the opportunity to get to know you and become familiar with your business practices. This has allowed us to tailor all contracts and other documents to your exact needs. To us, that is “the best deal” and we are glad to know you share our views.

We are privileged to be able to provide you with legal support.

Sincerely,

Example 4: For Long Time Customer

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Staton:

It’s hard to believe that it’s been nearly six years since we processed your first order for photographic chemicals. I still remember how we joked about whether or not you’d even be able to pay for what was at the time our minimum order. Yet today, you are one of our largest and most valued customers.

I’m writing to say thanks for your continued business. The professional manner in which you conduct business is the main reason we value your patronage so highly. Watching your company prosper and grow has been a wonderful experience. It is a credit to both your leadership and the team of dedicated individuals you’ve put together.

I look forward to working with you for the next six years.

Sincerely,

Example 1: Sample letter to a representative

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Kent:

It was with pleasure that we read your letter of commendation for our employee Trish McMillian. You obviously had a crisis on your hands due to the defective merchandise, and we are delighted that Ms. McMillian was able to offer you an instant solution.

Thank you for drawing our attention to quality of Ms. McMillian’s service. We are always happy to receive such feedback from our customers, and will make a point of passing your comments along to her.

Sincerely,

Example 2: Thank you appreciation letters

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear George:

I just received your letter concerning your June 12 meeting with our sales representative, Dirk Jefferies. From your comments it would seem that he did indeed do a competent job.

Thank you for taking the time to inform me of his outstanding performance. I am glad to know that our people are operating so effectively in the field. I will pass on your assessment to Dirk–I’m sure he’ll appreciate it.

Regards,

Example 3: Appreciation thank you letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mrs. Goddard:

Thank you for your kind words concerning our endocrinology staff, particularly your nurse Betty Chekal here at the Endocrinology Associates Clinic. We realize that visiting a specialist can sometimes be intimidating, and strive to answer all questions concerning procedures and test results. We are happy to know that we did just that.

If you think of any other questions, please call and ask for Betty. She’ll be happy to help you in any way she can.

Again, thank you.

Sincerely,

Example 4: Thank you letter appreciation business

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Porkorny,

I received your letter applauding the courteous and competent support you received from our representative Jack Smith. I have forwarded the letter to him and have congratulated him before our whole staff. He asked me to thank you for the glowing commendation.

I also would like to thank you myself. Letters like yours remind us that kindness, confidence and courtesy does not go unappreciated. Such reminders renew everyone’s commitment to customer service.

Sincerely,

Example 1: Sample letter to customer for large order

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Nobel:

Kryder’s would like to thank you for your bulk order of 8,000 units of item #36578-90 from our catalog. You should receive your shipment via UPS in approximately two days. If you receive any damaged goods in your order, please call customer service. We will ship you replacements by air at no charge to you.

Again, thank you for your order. We hope that you will continue to do business with Kryder’s.

Sincerely,

Example 2: Thank you for giving order

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Nevenhoven:

Thank you for your order of 20,000 tool sets from our factory. We are pleased that you have had so much success selling our line of products in your hardware chain.

We look forward to a productive alliance between our companies. Feel free to call us with any concerns, requests or questions.

Cordially,

Example 3: Large order thanks letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Mahoney:

Thank you for your order of 6 pallets of item 77436-A5-B643, totaling 12,000 parts. The shipment should arrive at your warehouse by the end of the week.

Sincerely,

Example 4: Thank you letter for purchase

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Mercutio,

I just received your letter of confirmation accepting our bid for the Oakhill development project. On behalf of everyone at Henry Contractors, Inc., I’d like to say thanks for showing such confidence in our abilities.

Everyone at HCI is excited about the prospect of working with you on this project. Rest assured, we’ll be able to supply the materials and transportation required for completing this project on time.

Your suggested timetable for completion should not be a problem. However, I would like to arrange a meeting with both of our staffs to coordinate our efforts.

I’ll be in touch with you at the first of next week. Thanks again and let me know if I can be of further assistance.

Sincerely,