Professional Business Documents, Agreements & Letters
All Types of Business Documents, Agreements and letters
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[tab name=’Guidelines’] Guidelines : Inviting them for Employees Inviting Suggestions from Your Employees and Customers Guidelines and Alternate Phrases Briefly pave the way for your request for suggestions. We’ve said it before, and we’ll say it again: Our employees make the company what it is. And we are again asking for your help. In an…
[tab name=’Guidelines’] Guidelines : Specifications Specifications Guidelines (Note: Because specifications vary so widely from subject to subject, all of the following guidelines won’t apply in every case.) Take care with assumptions about your readers’ knowledge. Almost always with specifications, you will be writing for more than one reader. Know their background, knowledge, and recent familiarity…
[tab name=’Guidelines’] Guidelines : Safety Precautions Safety Precautions Guidelines and Alternate Phrases Highlight the unsafe practice immediately. Include the reason, unless the reason is flagrantly obvious, for your precaution. Remember the standard attitude about safety precautions seems to be, “Accidents happen to other people, not me.” Citing past incidents or injury statistics adds authority and…
[tab name=’Guidelines’] Guidelines : Rumors Correcting Rumors Guidelines State the rumor and the correction up front. Acknowledge tidbits of truth from which almost all rumors have their origin. Such acknowledgment adds credibility to your explanations, corrections, or denials. If the rumor is damaging, emphasize the importance of “keeping the record straight.” Don’t use an accusatory,…
[tab name=’Example 1′] Example 1: Letter for response to request for inventory information Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Cheryl: In response to your question about our stock of personal organizers, we have 15,655 units at our Fairfield warehouse. If you anticipate needing more than these…
[tab name=’Example 1′] Example 1: Example of response letter for customer Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Ms. Allyson: Thank you for your interest in our gravel prices. As of January 16 our prices for gravel are the following: Grade Price Per Ton Fine $210.99 Medium…
[tab name=’Example 1′] Example 1: Credit policy letter Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Mr. Spader: Thank you for your interest in our services. In order to be considered for credit, please complete the enclosed credit application. The following information is required: 1. Type of business…
[tab name=’Example 1′] Example 1: Sample letters for responding location available Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Ms. Cenin: In response to your inquiry, the Leander Treatment Plant is our only site in Texas with grade 7 plastic recycling capabilities. The Leander Plant is located on…
[tab name=’Guidelines’] Guidelines : Reminders Reminders Guidelines and Alternate Phrases State up front the item you wish to remind the reader about and his/her expected action. Just a reminder to you that…. Just a note to confirm you will be…. Make the reminder as complete as the first announcement. Repeat all necessary information–time, date, place,…
[tab name=’Guidelines’] Guidelines : Follow-ups Follow-ups Guidelines and Alternate Phrases State immediately that the letter is a follow-up to earlier correspondence or an earlier commitment. Restate your original message and request for action. I wanted to follow up on our earlier decision to…. As a follow-up to our phone conversation, I wanted to get back…