Example 1: Sample Letter for New Business Relationship

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Customers:

We at Southside Catering are pleased to announce our association with Jill’s Flower Shop in an effort to provide top-of-the-line reception services. After working with Jill’s Flower Shop on various assignments, we have found that our collaborative efforts exceeded the expectations of our clients.

As of August 9, we will be combining our creative efforts on all assignments requiring both of our services. Experience has taught us that clients typically save money and are more satisfied when Southside Catering and Jill’s Flower Shop work together.

We look forward to providing your reception food and flower needs. Thank you for your past patronage.

Sincerely,

Example 2: Announcing new business relationship Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Jones:

Keyboards, Etc. is joining Soundtronics, Inc. in announcing a new business relationship. Keyboards, Etc. will now be the sole distributor of piano keyboards and synthesizers for Soundtronics, Inc. In exchange, Soundtronics, Inc will receive a 20 percent discount, which we will pass on to our local franchise owners.

This discount will give you a competitive edge, as you will be able to provide better prices on a variety of name brand musical instruments.

We hope you will be as pleased as we are with this new relationship.

Sincerely,

Example 3: Example of New Business Relationship

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Lange,

The Menard Group is pleased to announce a recent contract with Crafty Kitchens. Crafty Kitchens is a group of home economists who test market a products’usefulness in the kitchen. The Menard Group, as a manufacturer and distributor of aluminum foil products, is pleased that the Crafty Kitchens team will be researching new ways to use our products.

The results of their research will be compiled in a “Recipe Book” of innovative ways to make the most of our products. The book will be offered to our consumers at no charge with the purchase of any Menard Group product. You will receive more information about this special program in the near future.

We hope you will join us in welcoming Crafty Kitchens aboard.

Sincerely,

Example 4: Sample of New Business Relationship

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Edwards:

Midtown Mechanics is excited about joining forces with High Power Towing. This agreement creates a business relationship which will benefit customers of both businesses.

Here’s the deal: every Midtown customer who is referred to and uses High Power Towing will receive a 10 percent discount on towing services. Likewise, every High Power Towing customer referred to Midtown Mechanics will receive a 10 percent discount on labor.

As always, our customers are welcome to choose any towing service. However, our recent agreement with High Power Towing allows us to ensure your auto needs are being met. We value our customers and want to provide the best service at the lowest prices.

Sincerely,

Example 5: Prospecting for new business relationships

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Valued Customer:

Lone Star Therapy is always pleased to acquire qualified therapists to serve our valued clients. Therefore, we are happy to announce our association with Texas Physical Therapists (TPT). TPT will now provide our new home-based physical therapy services on a PRN basis.

You can look forward to home-based services with the same high quality you have come to expect of Lone Star Therapy’s center-based services. Please call our toll-free number at (800) 555-8282 for more information.

Sincerely,

Example 1: Sample Letter for Discount Opportunities

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Customers:

Jasper Shoes is announcing an unbelievable special offer for the month of July. For the entire month, any purchase made between 1-3 p.m. will be discounted 30 percent off the lowest ticket price.

You can save on purchases of all the latest Italian footwear, including Gigiccio and Milan. This is the perfect opportunity to stock up on summer sandals, evening pumps, and professional footwear. Don’t miss this opportunity to step out in style!

Sincerely,

Example 2: Example of Discount Opportunities

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Cowboys Fans:

Do season tickets on the 50-yard line sound like a dream? Let your dream become reality this Sunday when season tickets go on sale. If you are the 50th, 100th, 200th, or 1000th customer, your season tickets will be FREE and will get you the hottest seats in Texas Stadium—right on the 50-yard line.

Even if you’re not one of the lucky fans, you can still expect a great deal. On Sunday from 8 a.m. to 10 a.m. only, season tickets will be discounted 10 percent off the original price! This is the first time such a discount has been offered. See you this Sunday!

Go Cowboys!

Sincerely,

Example 3: Letter of Discount Opportunities

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Students:

We at High Ten Cinema know what its like to live on a student budget. Living on macaroni and cheese is sometimes the only way to have enough money to go out and have some fun.

Our new student discount rate may help to improve both your eating habits and your social life. Show your ID card at any High Ten Cinema theatre and you will receive a $3 discount on any movie, any time of the day. With the money you save, you may be able to add a decent side dish or dessert to the mac and cheese!

Visit our three locations around Houston. We are on the number 7, 11, and 15 bus routes.

See you there!

Example 4: Example Letters for Announcing the Discounts on Commodities

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Cardholder:

How does 6.9 percent financing for one year strike you? This super low interest rate can be yours when transferring outstanding balances on other accounts to your Americana Mastercard account by July 10. You will receive this low rate on previous and new balances, along with the quality service you’ve come to expect from Americana.

Enclosed are personal transfer cards. Your balances can be transferred quickly and effortlessly by simply following the directions on the cards. Then mail the cards today to Americana Mastercard. We’ll do the rest. You have nothing to lose!

Sincerely,

Example 5:Samples Letter for Getting Discounts

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Golfer:

The excitement of Tiger Woods and the Master’s Tournament is still alive as thousands of youngsters are putting up their basketballs and reaching for dad’s golf clubs. Why not raise your own Tiger? You can start by purchasing your sons or daughters their own clubs.

Now is the best time. Title I Golf Clubs is offering three complimentary half-day lessons with the purchase of a full set of golf clubs. This offer is good only until August. You can take advantage of this opportunity at any of your local sporting goods stores that sell our Title I golf products.

See you on the Links!

Sincerely,

Example 6: Discount Opportunities Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Samuels,

As a result of the recent acquisition of Overland Transport Co. by Brock Distribution, Inc., the Overland’s distribution division is to be eliminated. Hartford already operates its own fleet of trucks and has no need of Overland’s.

We’ve secured the rights to resell Overland’s truck fleet on the open market. But first we’re please to offer it to our valued customers. A complete listing of the vehicles available is provided on the enclosed brochure.

We will be offering these vehicles, at a substantial discount, to only our most valued customers for the next two months. After that we will open it up to everyone. Do not miss this opportunity!

For further information, give me a call.

Sincerely,

Example 7: Sample of Discount Opportunities

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Johnson,

If you are like most computer users, the only storage device that is not stuffed to the point of bursting is your wallet. To help you find room for today’s huge data files on a limited budget, we at DiscoTech, Inc. are committed to providing fast, reliable and affordable hard drives. The latest result of that commitment is the Speedstore 4G.

The Speedstore 4G is a 4 gigabyte IDE drive with all the right numbers:

• 9 ms access time
• 2 MB disk cache
• 200,000 MTBF

And perhaps the best number of all: $1,850 (suggested retail).

But we’ll do that last number one better. We are offering these drives for a limited time to our present customers for only $1,600. To take advantage of this offer, call us at (800) 555-5555 before May 1. You can learn all about the Speedstore 4G on DiscoTech’s website (http://www.discotech.com).

Thank you for your business,

Example 1: Business Community Involvement Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Friends:

As L.A. Office Supplies begins its second year of business, we would like to thank the community by becoming involved with the local United Way. We will donate 4 percent of every dollar spent at our retail stores to the United Way.

Shop with us for all your office needs, and remember that every purchase is also an act of donation. Together, we can make a positive change in our community.

Sincerely,

Example 2: Community Involvement Program Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hayfield:

Newscircle magazine has proudly provided its readers with accurate, timely stories for 15 years. These stories and reports help our readers gain both knowledge and an understanding of world events.

We are pleased to have a positive impact on our readers, but we don’t want to stop there. We are interested in being an educational tool on all levels. Our editorial staff has developed educational programs for teachers to work into their lesson plans. These programs are available in magazine form and on CD-ROM. They include special “youth” issues of Newscircle which follow a central theme on topics of interest to younger adults. Curriculum guides and other teacher resource materials are also available.

Product prices are supplemented by a special Newscircle fund; therefore, the cost of these items is minimal. Call our toll free number at (800) 555-2595 to receive your free catalog.

Sincerely,

Example 3: Involvement Community Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Lindo:

Travis Brewery is announcing a full-scale campaign to deter drinking and driving. As part of this effort, we have developed billboards, store/club signs, product warnings, and radios spots. We are hoping you, the store and club owners who carry our products, will join in our efforts.

Your involvement would include posting pre-printed signs in your establishments. These signs encourage the use of designated drivers. We have a fund set up for local clubs to provide designated drivers free of charge to those customers in need of the service. With your help, we can save lives.

We want adults to enjoy our products safely and responsibly. Travis Brewery believes it is our duty to lead the community in helping to keep the streets safe for everyone.

If you are interested in joining our campaign, please call us at (414) 555-4141.

Sincerely,

Example 4: Inviting Business Community Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Black:

The first-class engineers and technicians at Robots, Inc. are making wonderful technological breakthroughs. We are excited about sharing our recent developments with the community, as it is you who will eventually decide how these developments are implemented into society.

We are holding an open house Monday, April 23, at 6 p.m. The open house will include demonstrations of robot simulations as well as robots performing designated tasks, such as manufacturing an airplane wing. In addition, some demonstrations will specifically target high school students who may be interested in entering this exciting field of technology.

We hope you will join us at our open house. We are certain you will share in our enthusiasm over the new developments.

Sincerely,.

Example 5: Sample Letter for Community Involvement

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Walker,

Every time you shop at Reese’s Mart and Deli you’ll be helping out with the education of your children. That’s because we’re donating 2 percent of our gross sales every month to the Terry High School reading program. Additionally, all employees of Reese’s will volunteer to serve as guest readers in the program.

This is part of our commitment to the community and part of our duty as the only locally-owned grocery store and authentic deli in town. We believe in the future of our community and the children are part of that future. Help us make this better place for all of us.

Sincerely,

Example 1: Sample Letter for Closing of Facility/Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Marcus:

Jordan Waters and Associates would like to announce the temporary closing of our East Park branch. The building is undergoing major renovations to make it more accessible to clients with physical disabilities.

All employees, accounts, and client files are being transferred to our main branch on Fifth and Winters Avenue. We will continue to serve you from this location until remodeling of the East Park branch is completed. We regret any inconvenience this may cause.

Sincerely,

Example 2: Letter of Closing of Facility/Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Davis:

Acme Hardware has faithfully served the Green Oaks area for 25 years. Due to the changing needs of the city and of our company, we have decided to close our South Main Avenue location. Our locations at 101 Cartland and 543 North Hedgewood will remain open for business.

We regret any inconvenience this may cause for our Green Oaks customers. Please visit our other locations for the same high quality hardware with an even greater selection. Your continued patronage of Acme Hardware is appreciated.

Sincerely,

Example 3: Example Letter of Closing of Facility/Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Dodson:

Times are changing and so is our company. Our focus has shifted over the years from product design and manufacturing to retail sales. Therefore, our West Mayberry location will be closing June 1. We will no longer be dealing with large scale production and do not need the huge space or equipment. The retail shop on the bottom floor will also be closing.

You can still find high quality merchandise at a great value at our downtown location on Main and Trinity. We regret the inconvenience of our closure and hope you will continue to patronize our retail shop.

Sincerely,

Example 4: Announce the temporary closing Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Jennings:

Recent changes have forced Columbus Rehab to close its doors at the San Angelo location. We regret this necessity but are happy to place you on the priority list as a client in either the San Jacinto or Marcelo Bend locations.

The last day of service at the San Angelo location is April 10. Your therapists will contact you for scheduling purposes.

Thank you for entrusting Columbus Rehab in providing your rehabilitation needs. We have enjoyed serving you and hope to continue to do so at our other locations.

Sincerely,

Example 5: Letters of shifting area &Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Customers:

Grand Cafe is announcing the closure of its Airline Highway location. Since the relocation of the Jamestown airport, traffic in our area has decreased considerably. We have decided that our resources would be put to more efficient use in expanding the existing Grand Cafe near Central Park.

We are grateful to our loyal customers who made us the successful restaurant business that we are today.

Sincerely,

Example 6: Closing of Facility/Location letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Conner,

As you probably have read in the newspaper or heard on the television, the Numbers location at 6065 W. Manchaca will be closed December 1. All other Numbers locations in the greater metropolitan area will remain open for business.

Last month’s string of burglaries made continued operation of the Manchaca location unfeasible. We apologize for any inconvenience this may cause our regular customers. Please feel free to visit our other locations throughout the city.

Sincerely,

Example 1: Sample Letter for Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Harvey:

We are pleased to announce that Jamestown Publishing has relocated its offices to 1717 S. Lambert. Located in the historic downtown district, the new building has a free parking garage. We hope you will visit our new location soon. You will recognize our Jamestown logo, the faithful “log cabin,” at the front entrance of the building.

Please note our new mailing address and new phone/fax numbers at the top of the page.

Sincerely,

Example 2: Sample letters for announcement of change of address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Leland:

Thank you for your faithful patronage to UpScale Furniture on South Oaks Boulevard. The lease at our present location expires at the end of this month. We will not renew the lease due to circumstances surrounding a change in ownership of the building.

We have made arrangements to temporarily move to the old Mansfield Warehouse across the street. You will be notified when permanent arrangements are made.

We are attempting to make this transition as smooth as possible so as not to interfere with day-to-day business activities. Our showroom hours will remain the same: 8 a.m.-6 p.m., Monday-Saturday.

Thank you for your patience during this period of transition.

Sincerely,

Example 3: Example of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Finch:

The days seem long past since I sold oak furniture out of my garage. Because of your loyal patronage, Ray’s Solid Oak Furniture continues to expand its business in the Seattle metropolitan area. In order to accommodate our increased stock, we are moving our main location at Third and Denton to a larger, more modern space at Third and Whitefield—just two blocks north of the old location.

When you’re in the neighborhood, stop by our new location and see our expanded showroom. You will find a wide selection of oak furnishings for every room in the house. We look forward to seeing you!

Regards,

Example 4: Example of Change of Address & Request for Visit the New Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Burger Heaven Restaurant Managers:

We are pleased to announce that our corporate headquarters is moving to a more convenient location . After years of managing the southern chain of Burger Heaven restaurants from our northeast offices, we are moving to Dallas, Texas. This move will create a more accessible executive center for our restaurant managers.

The move is effective June 9. Our new street and mailing address is 7272 N. Shores Blvd., Dallas, TX, 74790. Although most of our high-level managers will be making the move, we will be filling many mid-level positions. You are invited to apply. Call our office at (555) 555-5555 for more information.

We hope that the move will have a positive impact on our company at all levels.

Sincerely,

Example 5: Letter of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Jones:

Ginger’s Lingerie is moving to a smaller, more intimate location, to create a better atmosphere for our lingerie products. The move is only a few steps away from our previous shop in the northwest corner of Oak Hills Mall to the southwest corner near Marie’s Flower Boutique. We will now be away from the hustle and bustle of the Food Court.

We will be closed from June 9 through June 11 to finalize the move, and would like to apologize in advance for any inconvenience this may cause you. We trust you will enjoy the new location’s warm and cozy atmosphere—fitting for our products and our customers!

Cordially,

Example 6: Sample of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Eno,

Carter Reprographics is proud to announce a move to a new, larger facility. Starting May 1, we’ll be located at 565 E. Davidson Parkway, in downtown Peoria. Our new telephone number will be (555) 555-5555.

In planning for our move we have taken the needs of our customers into consideration. Because of this there will be no interruption of service and no delay in the completion of any jobs.

We will close Friday, April 15, and remained closed through the end of the month. All current and new jobs will be routed to our sister company in Plainsfield during this time. Then starting May 1 we’ll be able to handle all your needs at our new location. From April 15-31, you can reach us at (555) 555-5555.

A grand opening and open house is scheduled for Friday, June 1. We hope you’ll be able to attend.

Sincerely,

Example 1: Letter for Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Johnson:

As I am sure you are aware from recent news reports, First Bank and Dayton Credit Union are joining hands to better serve you. These two highly respected financial institutions officially merged March 9. Both institutions will now operate under the name First Bank.

Perhaps you are wondering how this change affects you — our valued customer. There will be no immediate effects on your accounts regardless of the institution with which you were originally affiliated. In the near future, however, you will receive information concerning new banking policies which will include: personalized banking services, increased number of ATMs at convenient locations, and lower monthly service charges.

Please continue to address inquiries and business transactions to the usual account representatives. Our new team is looking forward to serving you more efficiently.

Sincerely,

Example 2: Sample Letter for Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Holstead:

Centennial Publishers was recently acquired by The Reed Group. The Reed Group is well known for its successful and innovative publishing companies throughout North America.

Although the ownership will change, the name will remain the same. We will continue to serve you under Centennial Publishers. The Reed Group has promised to maintain current operations while investing new dollars in educating employees, updating equipment, and upgrading computers to allow us to serve you more efficiently.

Sincerely,

Example 3: Example of Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear M. B. Price:

J.R. Music Co. is changing hands, but we will be keeping our name. We are now owned by Musica Y Mas, a company with an excellent reputation in the music industry. Over the past 25 years, they’ve produced and distributed a variety of merengue, salsa, jazz, and classical Latin hits.

We expect this change of ownership will positively impact your record sales. If you have any questions or comments, please contact our office at (202) 345-3434.

Sincerely,

Example 4: Sample Letter for Acquisition & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Hancock:

Cut ‘N Curl Beauty Salons recently merged with Supreme Cuts Salons. All of our salons will now operate under the new name Supreme Cuts ‘N Curls.

This merger provides an edge on the competition. We will be able to save on overhead costs and purchase salon supplies in volume at lower rates. These savings will be reflected in the services and products offered to our customers.

Although the signs will change, you will see the same friendly faces providing great cuts, styles, perms, and colors. Your satisfaction is always our guarantee.

Sincerely,

Example 5: Example Letter of Merger & Change of Ownership

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Current Subscriber:

The Daily Stratford and Stratford Press have merged to form The Daily Stratford Press. With this business merger, we will also join efforts to bring you the positive aspects of both newspapers. You will receive the most up-to-date stories, as has been the hallmark of The Daily Stratford, with the creative approach to news and events, the claim-to-fame of Stratford Press.

The merger is effective immediately. If you are not completely satisfied with the new paper, you are free to cancel at any time and receive a full refund of your subscription.

You feedback is important to us. Please let us know if we are meeting your needs. We have set up a consumer hotline which allows you to leave a recorded message. Read your Daily Stratford Press today and call (800) 555-3434 with your comments, questions and concerns.

Sincerely,