Example 1: Sample Letter of Employment Agency

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Ray:

We are a local financial institution interested in hiring 2-4 freelance artists to complete a major art project. The project involves designing and painting murals on two interior walls and three exterior walls.

I would like to set up an appointment with your agency to view the portfolios of your currently available artists. At that time, we can discuss fees and conditions for payment.

I look forward to hearing from you.

Sincerely,

Example 2: Employment Agency Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Phillips:

We are a bit short-handed this summer, as many of our administrative assistants are taking their vacations. Your name was listed in Southern Business Partners Newsletter as a reputable temporary employee provider. Please send us information concerning the experience and expertise of the employees you typically refer. We are particularly interested in employees who have experience in a health care environment.

Along with this employee information, please send us references of past or current businesses who utilized your employment service and a list of fees and payment terms.

We look forward to receiving this information, as we are anxious to fill these temporary positions. Your prompt response would be greatly appreciated.

Sincerely,

Example 1: Letter of Credit Application

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Goddard:

We are anxiously awaiting a response to our credit application for an OfficeRight credit card. The application was mailed on June 1. Although we received a confirmation of receipt four weeks ago, an affirmative or negative response has yet to arrive.

Please notify us if the application has been misplaced. If necessary, we will be happy to fill out another application immediately. Your prompt attention to this matter would be greatly appreciated.

Sincerely,

Example 2: Credit Application Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Poe:

We recently applied for an increase in our credit line through your new on-line credit application service. The transmission was made on August 4, exactly one month ago. If you have encountered any problems with the application or have not received it, please notify us immediately. We are interested in acquiring a higher credit line in order to complete recent office renovations.

We look forward to hearing from you.

Sincerely,

Example 1: Sample letters for Inquiries the consulting services

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Crispin:

Our business office is interested in applying the latest technology to become more effective and efficient. However, we do not have the expertise to manage a variety of new software on one common structure. In addition to the initial set-up, we need employee workshops to ensure effective use of the software. Please send us more information about your computer consulting services. A list of services, fees, and references would be appreciated.

Thank you for your time.

Sincerely,

Example 2: Letter of Consulting Services

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Romanov:

Our human resources department is interested in implementing employee health programs in hopes of maintaining a healthy, happy staff. Two Seattle-based companies have informed me that your consulting firm brought invaluable ideas on health education and fitness opportunities. We are interested in a similar program.

Please send us detailed information concerning employee workshops for stress management, first aid, general nutrition and health issues, as well as fitness guidelines. In addition, we would like more details about setting up “health rooms” to include exercise equipment and health information.

We are excited about implementing this new program and hope that you can be of assistance.

Regards,

Example 1: Sample of Collection Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Leland:

We are a nationwide furniture distributor and have always provided short-term credit options to our customers. Recently, several of our customers have closed their businesses and have disappeared with the stock. We do not have the resources to locate these customers and collect the money owed.

Please send us information concerning your collection policies. We are interested in hiring an agency which is fully licensed and bonded. Please send a list of fees and references of businesses who have used or are using your services.

Thank you for your time.

Sincerely,

Example 2: Business Collection Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Adams Collection Agency:

Our local chain of restaurant suppliers is seeking a qualified agency to handle the collection of small debts. We have heard that you get results while handling customers with respect.

Since the majority of our collection needs are for small balances of $500 or less, we are looking for an effective, cost-wise way to collect. We are interested in letter writing and other techniques you may use. Please send us this information, as well as an explanation of fees, a list of references, and any certifications or licenses you may hold.

Please contact us by phone if you are able to set up a personal meeting in addition to providing this information in writing. Your quick response would be greatly appreciated.

Sincerely,

Example 1: Sample letter of Chamber of Commerce

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Bingham:

Several months ago we were contacted by the Mayfield Chamber of Commerce concerning membership. We were unable to join at the time but are now currently interested in acquiring membership. The information you initially provided has been misplaced. Please send us the most recent copy of your packet.

We are hoping the information you send will answer the following questions: What efforts do you take in recruiting new and out-of-town customers? Do you have local economic data and business information available to members? Is counseling available for members? What are membership fees for businesses with fewer than ten employees?

We are excited about the prospect of joining the Mayfield Chamber. Thank you for your assistance.

Regards,

Example 2: Letter of Chamber of Commerce

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Parker:

Our fresh produce company has recently moved its head of operations to the Baltimore area. We have always been active members of our local Chamber of Commerce and are interested in securing membership here. Please send us more information about benefits available. We are particularly interested in the following points:

• methods used to advocate for local businesses
• legal defense, if available
• committees and events to provide networking opportunities
• ability to provide certificates of origin (for exports)
• membership dues

We look forward to joining you as advocates for locally-managed businesses.

Sincerely,

Example 1: Sample Letter for Business Credit Card

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Kalani:

A recent expansion of our clothing distribution business has required our salesmen to travel extensively around the country. We are interested in acquiring business credit cards for each salesman to charge traveling expenses.

Please send us more information concerning authorization requirements, limitations, and restrictions imposed on the cards, as well as credit limits and interest rates. We are also interested in end-of-the-month processing procedures and annual card charges.

A prompt response would be greatly appreciated, as we are interested in acquiring an account as soon as possible.

Sincerely,

Example 2: Business Credit Card Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Davidson:

We are a newly established appliance repair business interested in acquiring a business credit card. Small shop owners in the area have informed us that business credit cards are a convenient, organized, and efficient way of handling small day-to-day expenses, such as office supplies or lunches.

Please send us more information concerning the terms of your business credit cards. Particularly, we are interested in interest rates, annual fees, the process of obtaining a card, remittance requirements, and security measures available. Any additional information would also be appreciated.

Thank you for your time. We look forward to hearing from you.

Regards,

Example 1: Sample Of Business Association Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Preston:

Nighthawk Seafood is a new chain of elegant seafood restaurants on the Gulf coast. Many of our new colleagues in the restaurant business have suggested that we gain membership to the Association of Southern Restaurants. They indicated that your membership roster is the largest among restaurant associations in the country.

We would like more details concerning the benefits and duties of membership. Please provide us with information concerning your role in networking, public relations, and government policy. Information on general membership and fees would also be appreciated.

We look forward to establishing ourselves as a respected Southern restaurant and hope that your association can be a catalyst in the process. Thank you for your time.

Regards,

Example 2: Business Association Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Daniels:

Sound Works has been a leading retail music chain for the past 25 years. Your new organization—Retail Music Dealers Association—was mentioned the other day at a business meeting. We are interested in learning more about this exciting new association.

Please send information about the costs and benefits of becoming a member, including legal support, bulk purchasing opportunities, discounts, and updated industry information. An outline of the application process and a list of fees would also be appreciated.

We look forward to hearing from you.

Regards,

Example 1: Sample letter for banking service inquiries

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hutton:

The majority of our employees hold personal accounts with your bank and have been inquiring about direct deposit of their monthly paychecks. Please send us more information concerning your direct deposit option. Specifically, we are interested in determining your fees, if any, to the depositor, as well as the stipulations and monthly paperwork required to release funds for direct deposit.

We look forward to receiving the information, as we are anxious to provide this convenient service to our employees. Your prompt response would be greatly appreciated.

Sincerely,

Example 2: Bank Customer Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Johnson:

Big City Bakery is a new franchise interested in finding one bank to handle our financial services. We anticipate needing the following services: night deposits, checking accounts with monthly interest, and automatic deposits and withdrawals. Please include bank fees and interest rates.

In addition to our business needs, we will have 14 employees new to the area who are searching for a financial institution with which to deal. Please send detailed information concerning your personal checking and savings accounts, ATM locations, on-line banking services, monthly account charges, and interest rates.

We are anxious to make our selection and would sincerely appreciate you sending the information as soon as possible.

Sincerely,

Example 1: Sample Letter of Automobile Leasing

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Hudson:

I am inquiring on behalf of Petroleum Engineers, Inc. concerning the rates and terms of your automobile leasing contracts. We are interested in acquiring a fleet of 12 vehicles which includes: six full-sized, double-cab pick-up trucks with manual transmissions and six sedans with automatic transmissions. The vehicles will be used during business hours only and will remain on-site during the evening hours.

Please inform us of your monthly lease charges for the entire fleet and the limit on miles per year, per vehicle. We are interested in the price options available for a variety of automobile makes and models. If your company offers a maintenance agreement, please provide us with those specific details as well.

Thank you for your time.

Sincerely,

Example 2: Automobile Leasing Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. McDougal:

The management of Quick Pizza Delivery is interested in leasing 2 economy cars for pizza deliveries within the Baltimore metro area. We were referred to your company by J. L. Miller & Associates and would like to inquire about the terms of your leasing contracts as well as monthly leasing rates.

Please send detailed information concerning mileage limits, maintenance requirements, and corporate discounts to the mailing address above. If possible, we would prefer to receive the above information electronically at our e-mail address listed above, as this would expedite our information-collecting and decision-making process.

We hope to hear from you soon.

Sincerely,