Example 1: State Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Fittipaldi:

In October of next year Cohn Enterprises plans to open a petroleum refinery in Jackson City. We would like a listing of Mississippi fire and safety codes for petroleum refineries and in-state petroleum tanker truck transportation.

We are also interested in waste disposal and industrial emissions regulations. If your office does not handle these matters, please refer us to the office that does.

Sincerely,

Example 2: State Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Meres:

I plan to start a house, apartment, and office cleaning service in September. Could you please send me any information about New Hampshire’s laws regulating hiring and employment? Specifically, I would like to know my responsibilities, as owner and manager, to my prospective employees regarding:

• non-discrimination in employment decisions
• sexual harassment
• age and citizenship restrictions for hourly employees in the cleaning industry
• vacation time, health insurance, family leave time, and other benefits for full and part-time employees
• wage and overtime requirements
• workers’ compensation
• safety regulations when using commercial cleaning agents

Please let me know if there are other state agencies I should contact about hiring and employment regulations.

Sincerely,

Example 1: Local Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Pollak:

I have purchased the property at 1100 Liberty Blvd., the old Weller’s Furniture location, and plan to put in a restaurant. I anticipate beginning operations in late December. Please send me any information regarding the City of Denver’s regulations on the following:

• zoning for a commercial food service business
• noise limitations
• licenses to sell alcoholic beverages
• parking
• any other regulations that may apply to my restaurant

Also, I would like to know of any other offices that have regulatory jurisdiction over my business.

Sincerely,

Example 2:Local Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Vasquez:

Ray Tech Computers International is considering building a computer manufacturing facility in Arlen County. We would like to request information on the City of Arlington property tax code for commercial operations. Also, please include your assessment for the possibility of tax incentives for a company providing between 100 permanent full-time jobs and 50 to 100 permanent part-time jobs.

Sincerely,

Example 1: Federal Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Limon:

In June I am planning to begin an interstate trucking company based in Omaha and Topeka, hauling livestock from Kansas and Nebraska to processing plants in other states. I would like information on regulatory requirements affecting my business–in particular, regulations related to interstate 16-wheel trucking and the transportation of livestock.

In addition, please notify me of any other relevant agencies I should contact.

Sincerely,

Example 2: Federal Government

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Rossman:

We are opening a national mail order software business in Hampton early next year and want to be sure we are in full compliance with federal regulations. We intend to send our catalogue to businesses and private residences in all 50 states. Please send us any information you have on the following:

• state-by-state limitations on promotions, rebates, discounts, and pricing of software
• regulations on interstate shipping that apply to software products
• packaging regulations
• any regulations regarding software license agreements when software is sold through a distributor

Please send any other information that applies to our business. Because time is of the essence, we would appreciate a response by next week.

Sincerely,