Example 1: Sample Letter for Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Harvey:

We are pleased to announce that Jamestown Publishing has relocated its offices to 1717 S. Lambert. Located in the historic downtown district, the new building has a free parking garage. We hope you will visit our new location soon. You will recognize our Jamestown logo, the faithful “log cabin,” at the front entrance of the building.

Please note our new mailing address and new phone/fax numbers at the top of the page.

Sincerely,

Example 2: Sample letters for announcement of change of address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Leland:

Thank you for your faithful patronage to UpScale Furniture on South Oaks Boulevard. The lease at our present location expires at the end of this month. We will not renew the lease due to circumstances surrounding a change in ownership of the building.

We have made arrangements to temporarily move to the old Mansfield Warehouse across the street. You will be notified when permanent arrangements are made.

We are attempting to make this transition as smooth as possible so as not to interfere with day-to-day business activities. Our showroom hours will remain the same: 8 a.m.-6 p.m., Monday-Saturday.

Thank you for your patience during this period of transition.

Sincerely,

Example 3: Example of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Finch:

The days seem long past since I sold oak furniture out of my garage. Because of your loyal patronage, Ray’s Solid Oak Furniture continues to expand its business in the Seattle metropolitan area. In order to accommodate our increased stock, we are moving our main location at Third and Denton to a larger, more modern space at Third and Whitefield—just two blocks north of the old location.

When you’re in the neighborhood, stop by our new location and see our expanded showroom. You will find a wide selection of oak furnishings for every room in the house. We look forward to seeing you!

Regards,

Example 4: Example of Change of Address & Request for Visit the New Location

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Burger Heaven Restaurant Managers:

We are pleased to announce that our corporate headquarters is moving to a more convenient location . After years of managing the southern chain of Burger Heaven restaurants from our northeast offices, we are moving to Dallas, Texas. This move will create a more accessible executive center for our restaurant managers.

The move is effective June 9. Our new street and mailing address is 7272 N. Shores Blvd., Dallas, TX, 74790. Although most of our high-level managers will be making the move, we will be filling many mid-level positions. You are invited to apply. Call our office at (555) 555-5555 for more information.

We hope that the move will have a positive impact on our company at all levels.

Sincerely,

Example 5: Letter of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Jones:

Ginger’s Lingerie is moving to a smaller, more intimate location, to create a better atmosphere for our lingerie products. The move is only a few steps away from our previous shop in the northwest corner of Oak Hills Mall to the southwest corner near Marie’s Flower Boutique. We will now be away from the hustle and bustle of the Food Court.

We will be closed from June 9 through June 11 to finalize the move, and would like to apologize in advance for any inconvenience this may cause you. We trust you will enjoy the new location’s warm and cozy atmosphere—fitting for our products and our customers!

Cordially,

Example 6: Sample of Change of Address

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Eno,

Carter Reprographics is proud to announce a move to a new, larger facility. Starting May 1, we’ll be located at 565 E. Davidson Parkway, in downtown Peoria. Our new telephone number will be (555) 555-5555.

In planning for our move we have taken the needs of our customers into consideration. Because of this there will be no interruption of service and no delay in the completion of any jobs.

We will close Friday, April 15, and remained closed through the end of the month. All current and new jobs will be routed to our sister company in Plainsfield during this time. Then starting May 1 we’ll be able to handle all your needs at our new location. From April 15-31, you can reach us at (555) 555-5555.

A grand opening and open house is scheduled for Friday, June 1. We hope you’ll be able to attend.

Sincerely,

Example 1: Letter for Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Johnson:

As I am sure you are aware from recent news reports, First Bank and Dayton Credit Union are joining hands to better serve you. These two highly respected financial institutions officially merged March 9. Both institutions will now operate under the name First Bank.

Perhaps you are wondering how this change affects you — our valued customer. There will be no immediate effects on your accounts regardless of the institution with which you were originally affiliated. In the near future, however, you will receive information concerning new banking policies which will include: personalized banking services, increased number of ATMs at convenient locations, and lower monthly service charges.

Please continue to address inquiries and business transactions to the usual account representatives. Our new team is looking forward to serving you more efficiently.

Sincerely,

Example 2: Sample Letter for Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Holstead:

Centennial Publishers was recently acquired by The Reed Group. The Reed Group is well known for its successful and innovative publishing companies throughout North America.

Although the ownership will change, the name will remain the same. We will continue to serve you under Centennial Publishers. The Reed Group has promised to maintain current operations while investing new dollars in educating employees, updating equipment, and upgrading computers to allow us to serve you more efficiently.

Sincerely,

Example 3: Example of Change of Ownership & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear M. B. Price:

J.R. Music Co. is changing hands, but we will be keeping our name. We are now owned by Musica Y Mas, a company with an excellent reputation in the music industry. Over the past 25 years, they’ve produced and distributed a variety of merengue, salsa, jazz, and classical Latin hits.

We expect this change of ownership will positively impact your record sales. If you have any questions or comments, please contact our office at (202) 345-3434.

Sincerely,

Example 4: Sample Letter for Acquisition & Merger

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Hancock:

Cut ‘N Curl Beauty Salons recently merged with Supreme Cuts Salons. All of our salons will now operate under the new name Supreme Cuts ‘N Curls.

This merger provides an edge on the competition. We will be able to save on overhead costs and purchase salon supplies in volume at lower rates. These savings will be reflected in the services and products offered to our customers.

Although the signs will change, you will see the same friendly faces providing great cuts, styles, perms, and colors. Your satisfaction is always our guarantee.

Sincerely,

Example 5: Example Letter of Merger & Change of Ownership

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Current Subscriber:

The Daily Stratford and Stratford Press have merged to form The Daily Stratford Press. With this business merger, we will also join efforts to bring you the positive aspects of both newspapers. You will receive the most up-to-date stories, as has been the hallmark of The Daily Stratford, with the creative approach to news and events, the claim-to-fame of Stratford Press.

The merger is effective immediately. If you are not completely satisfied with the new paper, you are free to cancel at any time and receive a full refund of your subscription.

You feedback is important to us. Please let us know if we are meeting your needs. We have set up a consumer hotline which allows you to leave a recorded message. Read your Daily Stratford Press today and call (800) 555-3434 with your comments, questions and concerns.

Sincerely,