[tab name=’Guidelines’]

Guidelines : For Donation

Thank You for Donation

Guidelines and Alternate Phrases

• Express appreciation for the specific donation, avoiding the sound of the “form” thank-you letter.
• We appreciate your help so much–your donation of $500 arrived today.
• Thank you for responding so generously to our appeal for help with the restoration of the Haven Center.
• We are so encouraged by your positive response, the $500 check, to the Kellogg Foundation.
• A great big “thank you” for your donation of $500 toward the ATV scholarship fund.
• We were so pleased to receive your check for $500 to help us provide shelter for the needy in our local community.
• Be specific in mentioning at least one way the money or gift will be used. Or, you may prefer to summarize the overall result of the donation and what the money represents.
• To us, your response was the encouragement our staff needed to carry on the struggle to keep the Center’s doors open.
• Your donation represents to us the kindness and caring that run deep in our community where our own citizens’ needs are concerned.
• The money you sent will mean the difference in some young person’s life-long dependency on others and his or her self-sufficiency in the future.
• Your gift means our workforce will be better educated to meet the challenges of the next decade.
• Your giving will help us buy new equipment and continue our research toward finding a cure for this dreaded disease.
• Through your gift, used to purchase bullet-proof vests, the city police can now feel safer and better serve the public.
• Such support will assist in our continuing effort to maintain an independent private institution of the highest quality.
• The landslide victory and the clear mandate from the people could not have been achieved without sufficient funds to carry out the election plans. We thank you.

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[tab name=’Example 1′]

Example 1: Sample letter of solicitation for donations

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hazelwood:

Your check for $2,500 arrived today. We appreciate so much your contributing to our fund for establishing a training center to focus on the literacy needs in our local community.

Thanks to companies such as yours, families can now raise their standard of living as fathers and mothers learn to read and thus become qualified to handle more rewarding jobs. Children can hear their parents read them a bedtime story for the first time. Grandparents can complete their health insurance claims and read a map to travel across the city.

We hope it gives you great personal satisfaction to know with this donation you’ve helped to give many people a fresh start toward their life’s goals and dreams. Thank you.

Sincerely,
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[tab name=’Example 2′]

Example 2: Thank you donation letter template

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Seitz:

Thank you for your recent contribution of furniture and tools to our mission. This contribution will help us improve the quality of life for persons who are handicapped and disadvantaged in our community. Specifically, the donations translate into training and work opportunities for several individuals you may or may not have a chance to meet. The feelings of independence and self-worth that come with both are something we all need and value.

We thank you for your partnership in this important ministry.

Sincerely,
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[tab name=’Example 3′]

Example 3: Contribution letter sample

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hines:

Thank you very much for your March 2 letter enclosing a check for $2,000 from your corporation to the Resomm Arts Campaign. Our first project will be to begin restoration of the Hoffine Museum.

It has been most gratifying to observe the response of companies such as yours, to act on behalf of the arts in the community. Particularly, I was encouraged by the statement of your intention to increase your support next year.

We commend you for such farsightedness and your generosity in supporting the community.

Sincerely,
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[tab name=’Example 4′]

Example 4: Donation letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Pearsall:

We have just received your check for $10,000 for our “Create a Garden for Kids” campaign. We are grateful to you for your personal contribution and the contribution you solicited from your company.

As you may know, “Create a Garden” is dedicated to two aims: introducing city children to the joys of gardening and involving city children with urban renewal. We have already completed several garden sites around the city which have become mini-tourist attractions.

Our upcoming projects include a night-blooming garden, a hummingbird garden, and a Japanese water garden. Although several local businesses have made various donations in funds and supplies, our project had been temporarily postponed due to lack of funding. But thanks to your generous contribution, we are now back on schedule and can proceed with the following: purchase of exotic plants for the night blooming garden, construction of the Japanese water garden, and iron cast benches and a gazebo for the hummingbird garden.

We hope you realize how happy you have made the kids we work with. Enclosed are their letters of appreciation. Please feel free to stop by one or all of the new garden sites (shown on the enclosed map) and see what you have helped to make possible.

Sincerely,
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[tab name=’Example 5′]

Example 5: Donation thank you letters

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Hopper:

Thank you for your contribution of clothes to Savior House. We were overwhelmed by the number of boxes you sent, and appreciate your solicitation of garments at your workplace on our behalf.

Savior House currently provides shelter for 28 children and teens, most of whom are runaways. The young adults who take shelter under our roof do not have much more than what they are wearing when they first arrive. They especially appreciated the fact that the clothes you provided are “cool” and “in style.”

Thank you for supporting our endeavor.

Yours Truly,
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