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Example 1: Bid invitation letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Sewell:

Thank you for requesting our bid for your packaging supply. We look forward to the opportunity to earn your business for another year.

We can offer you the same delivery schedule as we did this year, with only slightly higher costs for the packaging materials. Our prices for next year are as follows:

Cost per Item Estimated Total
Unit Units Cost

$.20 9” x 12” padded envelope 400 $80.00

$.27 7” x 7” x 8” 750 $202.50
unassembled cardboard box

$.35 12” x 12” x 8” 330 $115.50
unassembled cardboard box

$.05 3 color shipping label 2000 $100.00

Your cost per month would be $498.00, only $23.00 dollars more than what you pay now. Considering the hefty price increases of our competitors, we are confident that we will continue to be the best packaging supplier for your company.

Sincerely,
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[tab name=’Example 2′]

Example 2: Reply letter to customer for bid invitation

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Taylor:

We appreciate the opportunity to bid for Merrimount Hospital’s oxygen.

Chem Co. can offer oxygen for $.55 per cubic foot on orders over 1,000 cubic feet. We charge an additional $1.00 for every container under 12 cubic feet. Our delivery service is free with orders over 100 cubic feet. If, as you estimate, Merrimount Hospital uses 1,500 cubic feet per month, the cost would be $825.00, not including additional small canister fees.

Our oxygen and canisters meet or exceed all federal health and safety standards. Every canister undergoes a thorough inspection before it leaves our facility.

We hope our bid is suitable and we can do business together in the future. If you have any questions, please call me.

Sincerely,
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