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Example 1: Request bid letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Mullen:

We appreciate the service you have offered us the last two years. In order to ensure we are getting the lowest possible prices, we request your bid for our packaging supply needs.

Please send us your bid based on supplying the following each month:

• 400-9” x 12” padded envelopes

• 750-7” x 7” x 8” unassembled cardboard boxes

• 330-12” x 12” x 8” unassembled cardboard boxes

• 2,000-3 color shipping labels

Your price total should indicate the cost of packaging supply for one year, beginning January 1.

We will evaluate the bid based on cost as well as flexibility of delivery schedule. Please submit your bid by November 15.

Sincerely,
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[tab name=’Example 2′]

Example 2: Letter to suppliers for bids

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Osborne:

We are soliciting bids for our oxygen supplier for next year. Merrimount Hospital uses approximately 1,500 cubic feet of oxygen per month.

Please give your price per cubic foot of oxygen. Include all delivery costs in your calculations, plus any extra fees charged for smaller canisters.

Provided the oxygen and canisters meet all federal health and safety standards, we will choose a supplier based on the lowest cost.

In order to consider your bid, we must have it before December 3.

Sincerely,
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