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Example 1: Past dues letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Nugent:

We received your check (#3344) for your July statement in the amount of $123.89. Unfortunately, the amount of the bill is $133.89. We realize that these slip-of-the-pen errors occur occasionally. Please send the remaining $10.00 before August 1, so that your account can be cleared before late charges are assessed.

We’d appreciate your prompt attention to this matter.

Regards,
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[tab name=’Example 2′]

Example 2: Letter for underpayment

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Ure:

Thank you for your recent payment. On July 3, we received a check (#4343) in the amount of $2123.90. This balance only covered the amounts for invoices #1222 and #1245. An additional amount of $567.92 for invoice #1196 should have been included in this payment. Please remit this balance by July 29 in order to avoid late charges and collection letters.

Thank you for allowing us to be your Morton Tools distributor.

Sincerely,
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[tab name=’Example 3′]

Example 3: Outstanding letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Epstein:

Your check in the amount of $10.00 was received on March 16. This, unfortunately, is only a portion of the amount owed for your February utility services. The amount of the bill, as seen in the enclosed copy, is $109.90. If you are interested in working out special arrangements for paying this bill, please contact us immediately. Otherwise, remit the remaining balance of $99.90 by March 31 to avoid late charges and termination of your utility services.

Please contact us if you have any questions or concerns. We will do what we can to assist you.

Sincerely,
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