[tab name=’Example 1′]
Example 1: Return check letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Jones
Thank you for renewing your NewsScope magazine subscription. We received your check, which unfortunately was not signed (enclosed). The unsigned check is enclosed. Please sign it or send a new check to our office using the enclosed pre-addressed postage-paid envelope.
We realize that these mistakes happen occasionally. Because you are a trusted customer, you will still receive your May issue. If the signed check is received by May 28, your subscription will continue with no interruption.
Again, thank you for trusting NewsScope to enhance your view of the world.
Sincerely,
[/tab]
[tab name=’Example 2′]
Example 2: Return check letter format
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ms. Jackson:
We received your prompt payment for November phone service on December 13. Unfortunately, your check was not signed. Penalties for late payments would typically take effect today; however, your records indicate that you have always handled your account responsibly. Therefore, we are extending the deadline to January 3 before adding a late fee.
The unsigned check is enclosed. Please return a signed check to the address above, or deliver your payment to any of our payment drop-off sites listed on your bill. Dropping off the payment may help to ensure uninterrupted service since the holiday season often causes mail delays.
Happy holidays!
Sincerely,
[/tab]
[tab name=’Example 3′]
Example 3: Letter for receipt of payment
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear:
We received your rent payment on January 2. Unfortunately, your check was not signed. Although this was surely an honest mistake, we must follow our late payment policy indicating a $25 per day charge, beginning today.
Your unsigned check is enclosed. Please drop off a signed check or money order at our leasing office as soon as possible. Late charges should be included in this payment.
Sincerely,
[/tab]
[end_tabset]