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Example 1: Sample letter of retention firm’s services

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Finch:

Blythe Advertising is pleased to inform you that we wish to retain your services in our copyright dispute with Traycon Ads. Given the number of copyright violation cases you have prosecuted, we are confident you will handle our litigation with integrity.

Your contact here will be Mr. Raymond, the Assistant CEO. He will provide you with access to all the necessary files, and any other pertinent information.

Please contact Mr. Raymond’s secretary, Ms. Jones, at 254-9540 so that an appointment can be made to further discuss contractual obligations and fees.

Sincerely,
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[tab name=’Example 2′]

Example 2: Retain service letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Lee:

After our extensive interview with you this afternoon, the board has requested retention of your firm’s services for the discussed fee.

As we mentioned earlier, your firm will primarily be responsible for contract negotiations, but may also from time to time be engaged in contract violations suits. We would like to schedule a meeting at your earliest convenience to discuss which members of the firm will be assigned specifically to our company.

We look forward to working with you.

Sincerely,
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