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Example 1: Sample letters for inquires of office

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Alexander:

We are in the process of setting up a new office in Hyattsville and would like to compare prices from the local office furniture companies.

We will need 12 desks and 24 chairs, six metal filing cabinets, a 2.5’ x 4’ dry erase board, and a conference table that seats eight. The conference table and eight of the chairs should be high quality wood. As the office is opening on February 15, we would need the furniture delivered by the 13th. We are looking to spend no more than $4000.00.

If you would like to offer a quote or discuss our needs in more detail, please call me. We hope to have all our quotes by next Friday.

Sincerely,
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Example 2: Office equipment prices letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Techmeyer:

Next month we are planning to redecorate our eight executive offices. Several office furniture companies are offering their proposals and bids. If Office Outfitters is able to suit our needs, we would be pleased to have your bid for the project.

We would like to spend a maximum of $5,000.00 on the furniture for each office. The furniture for each office would be the same: one mahogany desk, one leather desk chair, two leather chairs for guests, one wooden filing cabinet, and a love seat.

I would be happy to show you the offices we plan to redecorate and further discuss our expectations. If you would like to make an appointment with me, please call me at 555-2085, ext. 235.

Sincerely,
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