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Example 1: Leasing office space letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Fujisaki:

My partner and I are interested in opening a private practice on the west side of town. Your building was listed as having available office space in the approximate location we are searching. At your earliest convenience, please send information about the available space along with the leasing costs and terms of the lease.

We are particularly interested in obtaining several small rooms and two spacious rooms to accommodate our examining and reception/waiting areas. The building must be excellently maintained indoors with appealing grounds. It must also be wheelchair accessible.

After receiving and reviewing this information, we will contact you for a site visit. Thank you for your time.

Sincerely,
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[tab name=’Example 2′]

Example 2: Letter for office space

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Carmello:

We are inquiring about the “For Lease” sign outside of a small office building on the corner of 43rd and Bluebonnet. Our consulting firm is seeking office space from which to base our operation. From the outside, your building seems to be in excellent condition. However, we have a few questions about the interior: Do your facilities allow for Internet hook-ups? If not, would you be willing to install the appropriate equipment to accommodate our network of computers?

In addition, we would like to make an appointment to view the interior of the building to see if the office space physically accommodates our needs, as we intend to hire several additional employees within the next few months. We will discuss leasing costs at that time.

We are anxious to meet with you. Please contact us as soon as possible.

Sincerely,
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