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Example 1: Sample letter for Inquiries the Housekeeping service

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Quintana:

We are seeking a new custodial agency to handle our local office buildings, as our current agency has gone out of business. Your custodial agency has an excellent reputation in local business office maintenance. We would like more information about your services to determine if you are the right agency for us.

A complete listing of your services and fees would be appreciated. We are particularly interested in overnight services, as our offices are high-traffic areas during the day. In addition, please send us licensing and bonding information.

Please respond with written information at your earliest convenience.

Sincerely,
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Example 2: Housekeeping Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Solomon:

Your employees have done an excellent job at meeting our custodial needs in our downtown office building. We are acquiring a new office building near the river front and would like to inquire about drawing up a new contract to include the new office spaces.

The office building (located near the corner of Julia and South Peters) consists of 24 offices and six 2-stall restrooms. We are certain that you will need to survey the building prior to estimating the additional costs. Please contact us at your earliest convenience concerning setting up an appointment to visit the building.

We look forward to hearing from you.

Sincerely,
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