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Example 1: Sample of Collection Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Leland:

We are a nationwide furniture distributor and have always provided short-term credit options to our customers. Recently, several of our customers have closed their businesses and have disappeared with the stock. We do not have the resources to locate these customers and collect the money owed.

Please send us information concerning your collection policies. We are interested in hiring an agency which is fully licensed and bonded. Please send a list of fees and references of businesses who have used or are using your services.

Thank you for your time.

Sincerely,
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[tab name=’Example 2′]

Example 2: Business Collection Services Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Adams Collection Agency:

Our local chain of restaurant suppliers is seeking a qualified agency to handle the collection of small debts. We have heard that you get results while handling customers with respect.

Since the majority of our collection needs are for small balances of $500 or less, we are looking for an effective, cost-wise way to collect. We are interested in letter writing and other techniques you may use. Please send us this information, as well as an explanation of fees, a list of references, and any certifications or licenses you may hold.

Please contact us by phone if you are able to set up a personal meeting in addition to providing this information in writing. Your quick response would be greatly appreciated.

Sincerely,
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