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Example 1: Sample Letter of Automobile Leasing

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Hudson:

I am inquiring on behalf of Petroleum Engineers, Inc. concerning the rates and terms of your automobile leasing contracts. We are interested in acquiring a fleet of 12 vehicles which includes: six full-sized, double-cab pick-up trucks with manual transmissions and six sedans with automatic transmissions. The vehicles will be used during business hours only and will remain on-site during the evening hours.

Please inform us of your monthly lease charges for the entire fleet and the limit on miles per year, per vehicle. We are interested in the price options available for a variety of automobile makes and models. If your company offers a maintenance agreement, please provide us with those specific details as well.

Thank you for your time.

Sincerely,
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Example 2: Automobile Leasing Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. McDougal:

The management of Quick Pizza Delivery is interested in leasing 2 economy cars for pizza deliveries within the Baltimore metro area. We were referred to your company by J. L. Miller & Associates and would like to inquire about the terms of your leasing contracts as well as monthly leasing rates.

Please send detailed information concerning mileage limits, maintenance requirements, and corporate discounts to the mailing address above. If possible, we would prefer to receive the above information electronically at our e-mail address listed above, as this would expedite our information-collecting and decision-making process.

We hope to hear from you soon.

Sincerely,
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