[tab name=’Example 1′]
Example 1: Sample Letter of First Contact
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mrs. Hanson:
You have been very conscientious about paying your bills in the past, so we are sure that making the June payment just slipped your mind. If you send us your check for $455.00 right away, your credit rating will not be affected.
Thank you for your cooperation.
Sincerely,
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[tab name=’Example 2′]
Example 2: First Contact Letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Arnold:
This is the third month in a row your car payment is late. Your balance of $225.00 is now five days past due. We cannot stress enough to you how important it is that we receive your payments by the 15th of each month. In order for you to maintain your credit rating and in order for us to pay our own bills, we need your check on time.
We hope a pattern is not developing here. Please call me to discuss how we might resolve this problem.
Sincerely,
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[tab name=’Example 3′]
Example 3: Letter of First Contact
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Crebbock:
I was surprise to see you had not paid your May bill. We all forget sometimes. Could you send your payment as soon as possible? I have enclosed a copy of your statement in case you have misplaced the original.
We appreciate your business.
Sincerely,
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[tab name=’Example 4′]
Example 4: Sample of First Contact Letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Miss Kuske:
Are you aware we have not received your August payment on your Sea Wolf 5000 personal watercraft? We would like to close our books for September, so please send us your check for $75.00 right away.
If you already mailed it, please disregard this letter. We are glad you chose Sea Wolf.
Sincerely,
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[tab name=’Example 5′]
Example 5: Example of First Contact Letter
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Abbott:
We all need a reminder once in a while. That is why I am sending you this letter to tell you that we have not received your March payment. We would appreciate if you forwarded it to us by the first of August. If you have misplaced the statement, please call our billing department at 555-3495. They will be happy to send you another copy.
Thank you for your continued patronage.
Sincerely,
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[tab name=’Example 6′]
Example 6: Example letters for First Contact to company’s valued customers
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ms. Ramirez:
How are you enjoying your new Clear Sound CD player? We hope you have found our slogan, “No sound is clearer than Clear Sound,” to be true.
I wanted to let you know your first payment of $32 on your system is 10 days past due. Remember your payment is due on the third of each month. You are a valued customer, so we are sure it is merely an oversight.
If you are having any trouble with your Clear Sound CD player, please call our customer service line at (800) 555-2984.
Sincerely,
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