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Example 1: Example letters for Notifying the Business of Errors

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Gomez:

A review of our firm’s travel expenses for the West Coast Beverage Distributors’ Convention reveals that we have been overcharged by $498.00 for room fees. It is likely we were charged for the suite we reserved for Bill Haldwell and his family on June 23 then canceled on June 25. Could you please check our bill and get back to me this week?

Thank you for your attention to this matter.

Sincerely,
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[tab name=’Example 2′]

Example 2:Letter of Notifying the Business Errors

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Krenshaw:

Could you review the Washington Engineering Society’s statements for July? According to our records, we rented office furniture from The Work Store between August 1 and November 30. Our bill for November indicates we rented only until November 15.

Please send me a revised bill verifying the correct amount due.

Sincerely,
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