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Example 1: Sample Letter for Correcting Seller’s Error

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Branson:

Our February invoice lists two deliveries, each for 150 gallons of diesel fuel, delivered to our Brexton Park site on the 12th and the 15th. However, we never received the fuel on the 12th due to the snowstorm. The fuel we received on the 15th was to make up for the missed delivery.

The storm created a lot of confusion for the entire county. I would appreciate if you could
resolve this matter by sending us a corrected invoice. Enclosed is a payment covering the June 15th delivery.

Thank you for your time and attention.

Sincerely,
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Example 2: Example Letter of Correcting Seller’s Error in Billing

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Bennet:

The bill we received for the purchase of a VCR and camcorder on August 23 seems to be miscalculated. The Association of Smaller Enterprises is a non-profit group, and, therefore, exempt from the state sales tax.

I am including a check adjusted to reflect our tax-exempt status, as well as a photocopy of our exemption card in case you misplaced the copy we originally sent.

Sincerely,
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