Professional Business Documents, Agreements & Letters
All Types of Business Documents, Agreements and letters
[tab name=’Guidelines’] Guidelines : Accepting Accepting Bids Guidelines and Alternate Phrases State the good news–acceptance of the bid–immediately. We are pleased to accept your quotation for plant-care service and will be forwarding a contract to you within the next two weeks. The proposal you recently submitted for management development training sounds like exactly what we…
[tab name=’Guidelines’] Guidelines : Grating Granting Approvals Guidelines Grant approval immediately. (In memos, use the subject line to clue your reader.) The reader’s main interest is a “yes” or a “no.” After the reader has the answer, he or she can better concentrate on your details, exceptions, or other elaborations. Don’t be wishy-washy in your…
[tab name=’Guidelines’] Guidelines : Requesting Requesting Approvals Guidelines State up front what approval you’re requesting. (In a memo, use the subject line to indicate that you are requesting approval.) If you don’t point out that you need approval, the reader may assume your message is only a progress report and delay reading it. Make clear…
[tab name=’Guidelines’] Guidelines : Requesting Requesting Appointments Guidelines and Alternate Phrases State the purpose of the appointment you’re requesting up front. If you need to “sell” the meeting idea to the other person, be sure to state the purpose in terms of benefits to the other person. May we talk? I have a couple of…
[tab name=’Guidelines’] Guidelines : postponing/Cancelling Postponing or Canceling Appointments Guidelines and Alternate Phrases State the postponement or cancellation up front, giving your reasons if possible. We find it necessary to postpone the appointment we had originally confirmed with you for the afternoon of July 7. Two of our staff will be out of the country…
[tab name=’Guidelines’] Guidelines : Declining Declining Appointments Guidelines and Alternate Phrases Decline the appointment up front in a firm but courteous tone, giving reasons, if possible, for the refusal. Point out why the appointment would not be beneficial to the reader or in the best interest of others. Thank you for considering our company in…
[tab name=’Guidelines’] Example Guidelines: Confirming Confirming Appointments Guidelines Express appreciation for the person agreeing to meet with you. Restate the time, place, and purpose for the meeting. Include any pertinent details or information. List what you hope to accomplish from the meeting. Cite specific courses of action to be taken during the meeting if appropriate….
[tab name=’Example 1′] Example 1: Sample Letter of Apologies for Missed Appointment Company Name or Letterhead Address City, State Zip Date Addressee Address City, State Zip Dear Mr. Davidson: I offer my sincere apologies for missing our meeting on February 12th. I was unavoidably detained by some urgent business. I hope we can reschedule because…
[tab name=’Guidelines’] Guidelines : Annual Meetings Notices of Annual Meetings Guidelines and Alternate Phrases Give explicit details about time, place, schedule, and the vote being taken. You are cordially requested to attend the Farnsworth Engineering, Inc. shareholders meeting at 7:00 p.m. on August 17, 19–, in the company’s headquarters office at 15567 Acton Avenue, Memphis,…
[tab name=’Guidelines’] Guidelines : Announcements Guidelines Announcing Changes in Terms, Price or Rate Increases Express your appreciation for a customer’s current and continued business. Include any explanations or reasons that will lend credibility to the increased rates, prices or changes in terms. Announcing New Services or Products Briefly and concisely explain the benefits of the…