[tab name=’Guidelines’]

Guidelines : For Arranging Beneficial Meeting

Thank You for Arranging Beneficial Meeting

Guidelines and Alternate Phrases

• Thank the reader for taking the initiative in setting up the meeting and handling any details.
• I appreciate your interest in my work with Hightower Associates and your help in arranging for us to meet at last.
• Thank you for arranging the details of our most profitable meeting to date with Hightower Associates.
• How insightful of you to arrange for me to meet with the representatives from Hightower Associates.
• State the positive benefit to you or the others involved. Avoid mentioning any difficulties that would detract from the overall positive results.
• We were able to overcome the initial obstacles in that purchase.
• We immediately were attracted by each other’s direct style of communication. You were especially perceptive to note that would be the case and arrange a meeting between us.
• As a result of the meeting, we were able to put aside our concerns about … and focus on …
• In such a relaxed atmosphere away from the routine, we had ample time to discuss our differences with regard to …
• Offer to return the favor when possible. At the least, express your gratitude for the reader’s consideration.
• I’ll be watching for my chance to do you a similar favor.
• May I return the favor?
• I’ll be eager to return the favor for you.
• I’ll look for opportunities where I can be equally helpful to you.
• In what way may I help you now?
• If another such meeting is in order where I have the contacts to return the favor, you can be sure I’ll do so.

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[tab name=’Example 1′]

Example 1: Thank you note for beneficial meeting

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Karen:

The dinner meeting last evening turned out to be such a great way to talk with Dr. Blair in an informal setting without interruptions. I so much appreciate your taking the initiative to call her and arrange the details.

As a result of the meeting, I think we both communicated the obstacles facing us on the joint project and the reservations we had about the conflict of interest. Thank you for being instrumental in our working out these details and preparing the way for contract negotiations to begin.

I’ll keep my eyes open for opportunities to return the favor.

Sincerely,
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[tab name=’Example 2′]

Example 2: Thank you for organizing meeting,

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Randy:

Just a note to say thank you so much for making my life easier today. I appreciate your willingness to change the date of my August 28 meeting so I could avoid the tension involved with such a tight travel schedule.

As I explained on the phone, I received a call from a major client who set up a meeting with all their senior executives and “requested” I attend to explain our programs on that same day (August 28). Although I was able to schedule a flight to return to St. Louis at 5:15 p.m., the timing would have been too close for my comfort–and I’m sure yours as mediator in these negotiations. Thanks to you, I can now both meet with my client and negotiate for funds on behalf of MRWT.

I know that volunteer work in a professional organization can sometimes be a thankless job, so here’s a sincere “thanks” from a fellow member who means it!

Cordially,
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[tab name=’Example 3′]

Example 3: Compliment letter to organizer of meeting

Memorandum

TO:

FROM:

DATE:

SUBJECT: Our Recent Meeting

We are so grateful for the recent meeting you arranged for us with John Vega, director of marketing. Neither of us was sure that the new ideas we were pursuing would be of the slightest interest to him.

The whole meeting was “smooth sailing” from the beginning. Mr. Vega seemed intrigued by our initiative in pursuing a new style of marketing. Now we can continue the project with even more vigor than before. Had you not had the confidence to set up this meeting, our new ideas would have probably ended up on the back burner.

Again, we thank you. We couldn’t have done it without you.
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[tab name=’Example 4′]

Example 4: Thanks for arranging beneficial meeting

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Angelino:

Thank you so much for contacting Dr. Weinstein and arranging a meeting for us. As you are well aware, our clinic runs on private funding. We count on local business people to help us stay afloat and serve underprivileged people in the community.

Donors are more likely to be interested in supporting our clinic if they know someone who has been personally affected by it. Your past experiences with our clinic and your current position in Dr. Weinstein’s office put us in an excellent position from the very beginning when we met with him to request funding.

Your help is greatly appreciated. Please let us know if we can be of service to you or your family.

Yours Truly,
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[tab name=’Example 5′]

Example 5: Congratulation letter to organizer

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Ford:

Thank you so much for the contact. It seems finding a good job these days is almost impossible if you don’t know someone. Your arranging the short meeting with Ms. Goldfield during lunch at the Lakeside Marketing Convention proved beneficial.

She discussed the current needs of the company and I informed her of my experience in the field. It seems I fit perfectly into a position she has been trying to fill for three months. Thanks to your efforts, I begin working next week.

I am very grateful to you for opening up this window of opportunity. Please feel free to call me anytime if I can return the favor.

Sincerely,
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